Weekly Agenda and Minutes Template

Description	Minutes of Meeting
Date	1/25/2010	Location		Commissioners Session Room

Time	Speaker		Note
9:00:25 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All present
9:01:18 AM	Resolution 2010-70 Approve Minutes of January 21, 2010		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:02:23 AM	Resolution 2010-71 Approve Agenda As Presented or Amended		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:51 AM	OLD BUSINESS: ·Board of DD and Triangular Processing - To Discuss Recycling Transition		Mr. Hall stated that a Memorandum of Understanding is currently under review and that the Board of DD and Triangular Processing had been asked here to discuss some additions and changes to the MOU. Commissioner Genter stated that one of the concerns was the out clause being 30 days. He stated he feels it should be a little longer. It takes more than 30 days to transition. Ms. Beth Friess, Board of DD, inquired how long would be acceptable. Commissioner Genter stated 180 days. Ms. Friess stated that they can make that work. Commissioner Genter referenced the recycling equipment that is being turned over to them in this transition and that they have considered the option of donating a truck and skid loader. Mr. Hall stated that he has been working with the prosecuting attorney on this notion. He stated that provision 307.12 of the ORC allows the Board to donate to a private, non-profit organization that is exempt IRS Regulation. The procedure that must be followed involves preparing the list of items to be donated, advertising the list, and receiving the applications from eligible non-profit organizations. Commissioner Genter inquired how the donations are addressed in the MOU. Mr. Hall stated that this is not included as the donation is a new concept that was not being considered at the time the MOU was drafted. Commissioner Genter stated that in the event that they cease the recycling on the behalf of the county, that the equipment would be donated back. Ms. Kathy Stockham, asked how this would work in a situation where the equipment that they had donated to them should come into bad repair and it is replaced. Commissioner Genter stated that it is being donated to them as is, and if they discontinue to do the recycling, the equipment that is being used, that is needed for operations, would come back, as is. It was clarified that anything currently owned by the 169 Board or Triangular Processing would not be expected to come back. Commissioner Genter stated that it would be “like equipment” that was donated that would come back. Ms. Friess asked if could be worded somehow in the MOU where a value is determined, so that same value would go back, since the equipment may not be the same. Mr. Hall stated he would have further discussion with our attorneys on this issue. He then stated to the Board that he will continue preparing the legislation that they need to pass before a donation can even be made. Commissioner Short asked what date the transition could occur. Ms. Stockham said February 1^st they can be ready. Commissioner Genter stated another concern he had was that the MOU stated that refuse from the Wauseon site will continue to be taken to the Transfer Station. Ms. Stockham stated that the process will stay the same, any external counties will go back to the counties. The Transfer Station will continue to process Fulton county only, as it is now. There will be no increases for the Fulton County Transfer Station. Commissioner Short asked how many employees they have. Ms. Stockham stated that they have 67 that also receive services and 5 individuals that are employed that do not receive services. This is up from 3 years ago when they had 53 total and only 1 non-profit employee that was not receiving services. Commissioner Genter thanked them for what they are doing and that there is a great working relationship between the county, Board of DD and Triangular Processing and that it is a great opportunity for clients.
9:24:43 AM	·Review 2009 Statistics from Office of Clerk of Courts		The following report was presented:
9:25:23 AM	·Review Correspondence from TMACOG Regarding 2010 General Assembly		TMACOG will hold their Annual General Assembly on Tuesday, January 26, 2010 at the French Quarter Holiday Inn, Perrysburg, Ohio, with registration beginning at 1:30 p.m..
9:26:10 AM	Review Correspondence from Ohio Department of Taxation Regarding Reappraisals and Triennial Updates for Real Property		County Auditor, Brett Kolb, was present for the discussion. He stated that they are in the process of reviewing the present contract with the current appraiser. It expires this year, so it will be put out for bid in the upcoming months. Commissioner Genter noted that there is a company that that handles the mailing of the real estate taxes and that it was discovered that the company made an error and that some of the envelopes say Sandusky County on them. Mr. Kolb stated that they have been working very closely with them to make sure the tax dollars are coming back to Fulton County and that they are working on the issue. A press release has been issued to make everyone aware of the error and where to send their payments.
9:28:56 AM	NEW BUSINESS: · Resolution 2010-72 Transfer Funds and Appropriations for Department of Job and Family Services		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:29:35 AM	Resolution 2010-73 Establish Revenue Line Item In NSP Grant Fund 2738		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:30:24 AM	· Resolution 2010-74 Approve Micro Enterprise Semi-Annual RLF Report and Authorize Board President to Sign		Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:32:25 AM	Steve Brown, Regional Planning Director To Discuss Iozzo Subdivision & Give Departmental Update		Mr. Brown stated that back in 1998, a petition for a rural subdivision was presented in the unincorporated area of Amboy Township. The petition went through the process, and then later it was decided by the petitioners not to do it. Last summer, a letter was sent stating that this be completed. It has now gone through the entire process and after final review, it met all requirements and is ready for final approval. He stated that it has been approved by the Health Department, Engineer, Regional Planning Commission and is now before the Commissioners for final approval. He presented the Board with a plat of the proposed area. Resolution 2010-80 Commissioner Barnaby made the motion to approve the plat as presented and Commissioner Genter seconded the motion. Motion carried unanimously. Mr. Brown then updated the Board on issues that are before the Regional Planning Commission. He stated that the new flood plain maps are out and that he has asked all the townships to review the maps as it does affect some property in each township. He stated that there are 87 new structures that are new and considered to be in the flood plain. He further noted that there are 190 that have been taken out. This is still in the appeal process and that it should come into effect sometime in September/October. At that time, it will be required to update all zoning regulations. Mr. Brown stated that they have decided that it will be notifying the 87 people that are now in the flood plain. Commissioner Short said that, as a courtesy, people should be notified that they remained in, came out or went into the flood plain. He stated that as this is FEMA driven, if someone were to come out of a flood plain it could make a difference on the kind of insurance coverage they would need, for a considerable savings to those landowners. The FY08 Block Grant projects are now completed. There is still one small payment due on one project. They will be closing out this grant year by the end of this month. The FY09 Block Grant has 2 projects that are about ready to be bid. The FY10 CDBG Program is set for a 1^st hearing on March 22^nd. May 7^th is the application deadline. He stated that this will be presented at the next Regional Planning Commission Meeting. He further noted that this year the ODOD will be looking at the CAS plan for all communities that are applying for funds. He stated that the conservation easement program is set for another round of funding and that Fulton County number one in the state for ag easements. The Safe Routes to School project in Pettisville is now in the hands of ODOT for final approval. He stated that the sidewalks will be on the county and township right-of-way and that it will involve some engineering. Mr. Brown stated that it has been a slow year for permits. There have only been 12 housing permits granted this year. The Board thanked Mr. Brown for his update.
9:53:35 AM	· Resolution 2010-75 Approve County Semi-Annual RLF Report and Authorize Board President to Sign		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:54:55 AM	· Resolution 2010-76 Appoint Apiary Inspector for 2010		The Board reappointed Mr. Edwin Gehring as Fulton County’s Apiary Inspector for 2010 with an appropriation of $1600.00. Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:58:09 AM	· Resolution 2010-77 Authorize County Credit Card for Clerk of Courts		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:00:33 AM	· Resolution 2010-78 Authorize Job Requisition for Fulton County Sanitary Engineer's Department		Sanitary Engineer, Ziad Musallam was present for the discussion. He stated that he is making a request to bring in a full-time Water and Sewer Technician for the Northeast Fulton County Water System. He stated that the Water Advisory Board has recommended that this person be brought on board before substantial completion as the intent is to utilize him on an inspection capacity for the new system. This will give him the advantage of being familiar with the project along the way. He stated there is a need for an additional inspector on the project due to the nature of the project and the multiple contractors. After the project is completed he will be responsible for other systems in the county. Commissioner Genter wanted to note that this will be funded through the project and that the Sanitary Engineer’s Office does not run off of the General Fund. He stated that he would like to start advertising for the position beginning Feb 2^nd and 4^th and receive applications through the 19^th. Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:09:24 AM	· Resolution 2010- 79 Approve Purchase Orders and Travel Requests		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:10:35 AM	Adjourn
	Approved: Dean Genter Paul Barnaby Joseph D. Short Attest: Jennifer L. Connors, Clerk A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio 43567.