Description	Minutes of Meeting
Date	1/14/2010	Location		Commissioners Session Room
Time	Speaker		Note
9:00:11 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance -All present
9:01:06 AM	Resolution 2010-41 Approve Minutes of January 11, 2010		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:01:54 AM	Resolution 2010-42 Approve Agenda As Presented		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:21 AM	OLD BUSINESS: · Resolution 2010-43 Approve Payment of Bills		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:02:52 AM	·Review Year End Dog Warden Reports		Brian Banister, Assistant Dog Warden was present for the discussion.  The following report was presented:   Commissioner Short made note of the rescue dogs.  He asked where they are taken and how often.  Mr. Banister stated that their contact will call once a week and will make 1-3 trips to the pound each week if needed.  They also deal with another shelter called Animal House Rescue.  Each group is a no-kill shelter.  They take in the dogs, have them spayed or neutered, make sure the dogs have their shots, then hold “adoption days” to get the dogs in a home.  The animals they take in must meet certain eligibility requirements.    Commissioner Short also asked about the chips that are being put in animals and if they have the capability to scan those.  Mr. Banister stated that they do and explained the process. He noted that some of the bigger cities are doing that instead of dog tags now also.   The Board thanked Mr. Banister for coming in.
9:04:58 AM	·Review Dog Warden Report for Week Ending 1/9/2010
9:10:36 AM	·Discuss Michindoh Aquifer		Commissioner Genter referenced the meeting that took place in Bryan last evening on the City of Bryan’s petition to designate the Michindoh Glacial Aquifer as a sole source aquifer.  The Board sent a letter in opposition.  Commissioner Short noted that it is not that they are opposed to safe drinking water, it is the regulations surrounding the designation that they are in opposition of.  Commissioner Genter cited sections of the letter that was submitted stating that they “strongly oppose the proposed Michindoh Aquifer Sole-Source Aquifer Designation as being based on the sole jurisdiction decision making determination which will: hinder the ability of local governments to apply, receive and utilize federal funding for various projects; jeopardize industrial/business based within the subject area.  Further, this designation and petition will negatively impact the future outlook of the agricultural practices and activities in this area since a large percentage of land is being used for agricultural purposes for many generations”.  Commissioner Barnaby added that this designation affects 3 states and 9 counties.
9:13:31 AM	Resolution 2010-44 Increase Appropriations; Transfer Funds and Appropriations for Various Departments		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:14:08 AM	Resolution 2010-45 Rename Line Items in FY2010 Community Corrections Fund 2382		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:15:20 AM	· Resolution 2010-46 Approve Legal Ad and Authorize Advertisement for FY2010 CDBG Public Hearings		The 1st of 2 required hearings on the FY10 CDBG Program will be held in the Commissioners’ Chambers on Thursday, February 4, 2010 at 10:00 a.m.  The 2nd hearing will be held on March 22, 2010 at 10:00 a.m. on the CHIP Program.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:16:02 AM	· Resolution 2010-47 Approve Leave of Absence for Workforce Development Employee		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:16:51 AM	· Resolution 2010-48 Enter Into Contracts 2010-26 through 2010-32 with Various Vendors for Aggregate Materials on Behalf of County Engineer		Pursuant to the award of bids for aggregate materials on December 21, 2010, Contracts were entered into, on behalf of the County Engineer, as follows:   Contract 2010-26 with Gerken Materials, Inc. Contract 2010-27 with The Custar Stone Co. Contract 2010-28 with Hanson Aggregates Contract 2010-29 with The Kuhlman Corporation Contract 2010-30 with Viking Trucking, Inc. Contract 2010-31 with Sand Ridge Excavating Contract 2010-32 with The Shelly Co./Stoneco, Inc.   The contract amounts shall be determined by the unit price of the material, the location of the job site, the type of gradation of the materials required, the compatibility of the products, the quality of the material, and the availability of such.     Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:17:45 AM	· Resolution 2010-49 Enter Into Contract 2010-33 with Independent Concrete Pipe Company for Concrete Pipe Materials on Behalf of County Engineer		Pursuant to the award of bid for concrete pipe construction materials on December 21, 2010, a contract was entered into with Independent Concrete Pipe Company on behalf of the County Engineer.   The contract amount shall be determined by the unit price of the material, the location of the job site, the type of gradation of the materials required, the compatibility of the products, the quality of the material, and the availability of such.     Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:18:33 AM	· Resolution 2010-50 Enter Into Contract 2010-34 with Berea Children's Home and Family Services on Behalf of Fulton County Department of Job and Family Services for IV-E Services		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:19:09 AM	· Resolution 2010-51 Approve Amendment #1 to Contract 2009-95 with NOCAC on Behalf of Department of Job and Family Services for Administrative Child Day Care Services		Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:19:50 AM	· Resolution 2010-52 Approve Then and Now Purchase Orders		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:21:28 AM	· Resolution 2010-53 Approve Purchase Orders and Travel Requests		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:22:00 AM	Recess
9:34:48 AM	Discussion on Airport Matters Jeff Kramer and Bob Madej, Stantec Consulting Services; and Pete Carr, Fulton County Soil & Water District		Mr. Kramer started the discussion stating that there are 3 things he would like to address today.  1) How we got to where we are now; 2) Where we are now; and 3) the FAA Force Account so the county can get paid for what they are doing.    He presented the Board with a letter outlining concerns and comments on the wetlands mitigation permit that was issued.  This letter is based on Mr. Madej’s review of the permit, as he is the ecological services director: 1. The Ohio EPA has required a 10 year monitoring period. This is the first permit we have been involved with that required 10 years of monitoring. The standard monitoring period is 5 years. The permit does state that, if it appears that the new wetland area is working and VIPI scores are 51 or more, then the OEPA can reduce the monitoring period. However, this is normally difficult to achieve. 2. There is a requirement for a 150 foot buffer. Normal is 50 foot. It is our understanding that there is not sufficient room for this excessive buffer area at the proposed wetland site. Mr. Carr has already discussed this with the OEPA, and believes that they will change it. We believe that the OEPA has no justification for this number, and that it should be reduced to 50 feet 3. OEPA has required delineation in the 3rd and 7th years. Normally, for a standard 5 year monitoring period, I delineation is required. 4. Vegetative index of biotic integrity (VIPI) is required during 1st, 3rd, 5th, 7th, and 10th years. This is a substantial additional cost ($46,000/year) should the County need to do it. Pete Carr thinks that the OEPA will be doing it. Normally I VIPI is required during a 5 year monitoring period (usually around year 3). If it shows that there are some issues, then a corrective action plan is prepared and submitted. 5. Grab water samples and soil samples are required annually. The utility of the data acquired from this sampling is questionable. Historically the OEPA has required only one or these, around year     However, they have been requesting more of these tests in the last year or so. We suggest that you propose to conduct soil and water analysis one time (3rd year) and that a determination be made at that time regarding additional analyses.   6. OEPA has required that the existing wetland soils be hauled to the new wetland site. This is not normal, unless the soil at the proposed site is completely different from that at the existing wetland site and can not support the proposed vegetation. He then presented the Board with the FAA Force Account Requirements and explained a summary thereof.  He stated that there must be: 1. Agreement. Need to have an agreement with FAA for Force Account. To obtain this, the County must forward justification to the FAA. The justification needs to include a cost estimate listing the estimated project costs that you will be asking them to participate in and why this cost is more beneficial to the County than bidding the project and awarding a contract to a contractor. The County estimate should include the number of hours of labor, rates of labor, equipment costs, material costs, etc. Equipment costs must be based on Army Corps of Engineers schedule, which we have provided on a CD. The estimated costs should be compared to normal costs that might have been incurred if Force Account was not approved in order to demonstrate a savings in costs to the County and to the FAA. Insurance costs are not eligible. 2. Qualifications of Staff. Qualifications of the people involved in the project must be submitted to the FAA. With this, the County should propose that no observer be present on the site during construction (required by the FAA) because your staff will already be on site performing the work, and that they will make sure the work is completed correctly because the OEPA is requiring monitoring of the wetland for several years after construction has been completed. 3. Other Work. If any work is to be provided by others, this should be provided to the FAA, with your method of obtaining proposals for that work. The FAA may want some or all of this work to be bid, depending on the estimated cost. The same is true for materials. If the cost is less than $10,000, you may be able to provide three proposals to document why you decided to retain a contractor or to purchase materials. 4. Availability of Funds. A statement from the Auditor that there are sufficient funds in the budget to accomplish the work, including contracting, purchase of materials, and rental of any equipment. 5. Plan Review. The plans must be submitted to the FAA for their review. I suggest waiting until you have the OEPA approved plan.  Mr. Kramer stated that there is approximately $118K left in the FAA grant and that the FAA has agreed to participate up to that amount without amendment.  The biggest concern is the cost of the project and staying within those parameters.  Commissioner Genter stated that there needs to be further negotiations on the 10 year monitoring period to try and get that down to 5.  Mr. Kramer said they would continue to work with Mr. Carr and the EPA on that issue, along with the Testing requirements and the 35’ buffer issue. Commissioner Genter inquired if this plan included an education area.  Mr. Carr stated that this was included in the original plans but was rejected by the EPA. This Board thanked Mr. Kramer, Mr. Madej, and Mr. Carr for coming in.
10:32:35 AM	Adjourn		Commissioner Short made the motion and Commissioner Barnaby seconded the motion.
	Approved:     Dean Genter     Paul Barnaby     Joseph D. Short   Attest:     Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.