Description	Minutes of Meeting
Date	1/11/2010	Location		Commissioners Session Room
Time	Speaker		Note
9:01:16 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance-All Present
9:02:16 AM	Resolution 2010-023 Approve Minutes of January 7, 2010		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:03:03 AM	Resolution 2010-024 Approve Agenda As Presented or Amended		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:04:30 AM	Resolution 2010-025 Reorganization of Fulton County Board of County Commissioners		Commissioner Barnaby made the motion to nominate Commissioner Genter as Board President for the year 2010 and Commissioner Short seconded the motion.   Commissioner Short made the motion to nominate Commissioner Barnaby as the Board Vice-President for the year 2010 and Commissioner Genter seconded the motion.   Motion carried unanimously.
9:05:13 AM	OLD BUSINESS: · Review Amended Certificate County Auditor		Interim County Auditor, Brett Kolb, was present for the discussion.  He stated that sales tax was the biggest change for estimated revenues for 2010.
9:06:38 AM	·Review Correspondence from County Engineer Regarding General Informational Meeting		All Township Trustees and Fiscal Officers have been invited to attend an informational meeting on January 27, 2010 at 11:00 a.m. in the Chambers of the Fulton County Commissioners.
9:07:25 AM	·Ziad Musallam, Sanitary Engineer Discuss Northeast Fulton County Water System Project                                         Resolution 2010-040 Award DIII Contract for Northeast Fulton County Water System Project                         Resolution 2010-039 Increase and Transfer Appropriations Within Fulton/Lucas County Waterline Fund		Contracts A, B, C, DI, and DII have been previously awarded.  DIII, which is the last leg of the extension that connects the entire system to the main water line, has not yet been awarded. The contractor has agreed to hold the contract amount for 6 months.  Mr. Musallam presented the Board with a map showing the layout of the water system.  He noted that there are additional requests for an extension of the waterline to residents.  He pointed out the areas of consideration for providing supply to these petitioned areas stating that they do have unused stimulus funds that can be used in conjunction with a loan, with a 60:40 percent ratio.  Commissioner Genter asked how much of the stimulus funds are not being used.  Mr. Musallam stated that $2.9M is being used.  $3.3M is the maximum, but must be used in conjunction with loan funds.  Commissioner Genter asked if there is enough revenue without the Village of Lyons to pay the debt service on this.  Mr. Musallam stated that with the $6.95/gallon rate there is enough.  Discussion was held rerouting the DIII potion of the contract.  Mr. Musallam said it could be done, however it would have to run back through the EPA as that would change the scope of the project and the permit.    Commissioner Genter stated that the stimulus funds are available now and there will not be a better opportunity than this.  Commissioner Barnaby made the motion to award the DIII portion of the contract and Commissioner Short seconded the motion.  Commissioner Genter stated that all scenarios should be considered and worked out within the $6.95/gallon price.    Commissioner Short inquired if there will be zone shut offs installed in the system in the event of a problem.  Mr. Musallam explained that there are isolation valves installed along the way.  There are valves half way through each mile and at every intersection that way in the instance of a break, only people within the mile would not have water until the problem is fixed.   Mr. Musallam explained that in order to encumber the funds for these projects, an appropriation increase and transfer must be done within the Fulton/Lucas Waterline Fund in the amount of $3,958,532.00.  Commissioner Barnaby made the motion to increase and transfer appropriations and Commissioner Short seconded the motion. Motion carried unanimously.
9:36:26 AM	NEW BUSINESS: Resolution 2010-026 Establish Board of Commissioners Meeting Schedule for 2010		The meeting schedule of the Fulton County Board of Commissioners shall remain the same in 2010 as 2009.  Regular meetings will be held in the meeting room of the Fulton County Commissioners at 152 S. Fulton Street, Suite 270, Wauseon, Ohio, each Monday and Thursday beginning at 9:00 a.m.    In the event of a Monday holiday, meetings will be held on the Tuesdays following the holiday.  In the event of a Thursday holiday, meetings will be held on the Wednesday prior to the holiday.    Work Sessions may be held by the Board on Fridays at 8:30 a.m. if needed.    Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:38:09 AM	Resolution 2010-027 Establish Holiday Schedule for 2010		The following is the recognized schedule when offices under the care and control of the Board of Commissioners will be closed as it pertains to 2010 holidays:   HOLIDAY DATE     New Year’s Day Friday, January 1 Martin Luther King Day Monday, January 18 President’s Day Monday, February 15 Memorial Day Monday, May 31 Independence Day Monday, July 5 Labor Day Monday, Sept 6 Columbus Day Monday, October 11 Veteran’s Day Thurs, November 11 Thanksgiving Day Thurs, November 25 Christmas Day Friday, December 24 2011 New Year’s Day Friday, December 31     Additionally Recognized Paid Leave: Day after Thanksgiving Friday, November 26         Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:39:11 AM	Resolution 2010-028 Establish Mileage Reimbursement Rate for County Officials and County Employees		The mileage reimbursement rate has been set for 10 cents below the IRS Standard Mileage Rate, for all county officials and employees for 2010. Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.  Commissioner Genter noted that this is to encourage employees, that whenever possible, to use a county vehicle when traveling for county purposes.
9:40:11 AM	Resolution 2010-029 Appoint Members to Various Boards, Committees and Councils for 2010		The following appointments have been made to various Boards, Committees and Councils, as Commissioners’ representatives for 2010 as follows:   4 County Joint Board of Defiance, Fulton, Henry, Wms Counties All Commissioners 4 County Solid Waste District All Commissioners 911 Advisory Board Dean Genter Audit Review Committee Board President Board of Revisions Board President Community Based Correction Facility Board Paul Barnaby Community Corrections Planning Board Dean Genter Community Improvement Corporation (CIC) Joseph D. Short Consortium for Aging (thru Health Dept) Paul Barnaby Corrections Commission of NW Ohio Dean Genter Court Security Board Co. Administrator Emergency Management Advisory Council Board President Family and Children First Council Asst. JFS Director Fiscal Report Review Committee Board President Four County Juvenile Detention Board Dean Genter Recovery Services of Northwest Ohio Dean Genter Health Consortium Board of Directors All Commissioners Investment Advisory Council Board President Job & Family Services Advisory Board Paul Barnaby Law Library Resources Board Board President Local Emergency Planning Committee Board President Maumee Valley Guidance Center Paul Barnaby Maumee Valley Planning Executive Council Paul Barnaby Maumee Valley R C & D Paul Barnaby Microfilming Board Board President Northwest Ohio Area Office on Aging - Trustee Dean Genter Northwest Ohio Community Action Commission Dean Genter OSU Extension Advisory Board Paul Barnaby Records Commission Board President Regional Planning Commission Joseph D. Short Revolving Loan Fund Committee Ec. Dev. Director Safety Task Force Loss Control Coord. Senior Center Advisory Bd. (advisory capacity) Dean Genter Solid Waste Management Policy Committee Director of Solid Waste Terrorism Task Force Board President Water Advisory Board Sanitary Engineer Workforce Policy Board (ex-officio) Paul Barnaby Area 7 Consortium for Workforce Develop. Paul Barnaby   Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:41:44 AM	Resolution 2010-030 Increase and Lower Appropriations for Various Departments		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:01:23 AM	Resolution 2010-031 Transfer Funds for Department of Job and Family Services for Boarding Home Payroll Expenses		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:01:56 AM	· Resolution 2010-032 Approve Pay Request No. 1 (Final) for Mika Construction, Inc. for Ditch Improvement 2106		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:05:40 AM	· Resolution 2010-033 Enter Into LPA Policy Agreement 2010-21 with ODOT for Resurfacing of Portions of CR H and CR K		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:06:17 AM	· Resolution 2010-034 Enter Into Contract 2010-22 with LHS Family and Youth Services, Inc. on Behalf of Department of Job and Family Services for IV-E Services		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:06:50 AM	· Resolution 2010-035 Enter Into Contracts 2010-23 and 2010-24 with Fulton County Prosecuting Attorney and Sheriff's Department on Behalf of Department of Job and Family Services for IV-D Services		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:07:30 AM	· Resolution 2010-036 Authorize Board President to Enter Into 2010-25 with Maximus Consulting Services, Inc. for Software Maintenance on Behalf of Department of Job and Family Services		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:08:10 AM	· Resolution 2010-037 Transfer Funds for Department of Job and Family Services for CSEA County Share		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:08:31 AM	Resolution 2010-038 Approve Purchase Orders and Travel Requests		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:09:02 AM	Adjourn		Commissioner Genter made the motion and Commissioner Short seconded the motion.
	Approved:     Dean Genter     Paul Barnaby     Joseph D. Short   Attest:     Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.