Description	Minutes of Meeting
Date	2/25/2010	Location		Commissioners Session Room
Time	Speaker		Note
9:00:24 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance-All Members Present
9:01:19 AM	Resolution 2010-168 Approve Minutes of February 22, 2010		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:01:43 AM	Resolution 2010-169 Approve Agenda As Presented or Amended		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:06 AM	OLD BUSINESS: · Resolution 2010-170 Approve Payment of Bills		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:03:08 AM	·Ziad Musallam, Sanitary Engineer Update on Northeast Fulton County Water System		Mr. Musallam presented the Board with a map illustrating the location of all the contracts associated with this project.  He stated that the DI portion of the contract runs from CR 3 & F, as of today the contractor is up to airport highway.  5,200 linear feet of pipeline has been installed.  He noted this area to be the most congested as far as driveways, trees, poles, etc. so it should move more quickly now.  He stated that the loan agreement stipulates that all materials obtained must be American made.  There is a shortage in that product so there were delays, but all products have been delivered on site and the projects can move forward now.  He noted that on DII, the Notice to Proceed has been issued and the materials are delivered as well.  On Contracts A,B, & C, ARCADIS is reviewing ship drawings.  Upon completion of that, the materials will be delivered on site and installation can begin.  He noted that there will not be much activity on that until the pump station is installed.    He noted that everything is going well as far as the contractors/trustees/and engineers.  The Water Advisory Board had a meeting last night and the Water Use Rules and Regulations were finalized.  Monday he will provide the Commissioners with all the documents associated therewith.    He is planning a public information meeting to be held at the end of March if possible.  He is expecting approximately 700 people which are existing users in Metamora, Assumption and users along the way.  This will most likely be held in the Evergreen school gymnasium.  He plans to have all fee schedules and tap information readily available at that time.    He has worked with the Gene Sugg, County IT Director, to have a link posted for this project on the Fulton County Website.  This will show a map of the project, route and current progress.  It will be updated on a weekly basis.  This link will also provide minutes of Water Advisory Board meetings and general information meetings.  The Water Advisory Board members name will also be listed.   He stated that previously funds were used from the Fulton/Lucas Waterline in conjunction with the project.  The funds that were expended have now been reimbursed by the funding agencies.   He showed pictures of the project on County Road 3 as the pipe is being installed and of a tile repair.  He noted that they are doing restoration along the way, however the final restoration will be done at the end of the project.    Commissioner Barnaby inquired how far down the frost goes.  Mr. Musallam stated that it is a good 6-8 inches deep right now.    Commissioner Short noted that at the last Regional Planning meeting a trustee had asked about grading and settling issues.  Mr. Musallam stated that there is a 1 year warranty from the date of substantial completion; Drainage however is 1 year from final completion.  He elaborated that substantial completion is when the system is operational, final completion is when full restoration has been completed.    Commissioner Genter inquired of how the tiles are being handled and what is being done when a tile is cut.  Mr. Musallam stated that there are stakes along the right of way that identify the station.  On the road there are marks every 100 feet.  This gives them a cross reference point for each station.  As they work through the project, each tile is identified on the field drawings, including the shape and condition of the tile.  They photograph each broken tile.   Commissioner Short inquired just to verify that the line is going up to the Michigan state line.  Mr. Musallam verified that the drawing was incorrect and that it was in fact going to the state line.    Commissioner Genter asked when the Water Advisory Board met.  Mr. Musallam stated that they met last night and that they finalized the rules and regs that will be presented to the Commissioners on Monday.   Commissioner Genter asked if the taps are going to be “live”? Mr. Musallam stated that it depends on how they are done.  They are not being installed as they go.  After the line is installed and tested, they will go back in and put the tap in.  A tap will be installed and will bring the service line to the right-of-way.  To have the tap further installed onto the landowners property, it will have to be an agreement between the landowner and the contractor.  An approved contractor list will be provided to the landowners.  Commissioner Short stated that there may be housing assistance grants to assist the landowners in having the taps installed to their house.    The Board thanked him for the update.
9:45:28 AM	·Discuss Budget Request of Law Library Resources Board           Resolution 2010-175  Remove Resolution 2010-128 from the Table		On February 11, 2010, Resolution 2010-128 titled to "Increase Appropriations in LLRB Fund" was tabled to allow time to collect further information and for further discussions.  The Commissioners appointed representative, Gary Smith, was present during last session to further discuss the matter.   Commissioner Barnaby made the motion to remove this resolution from the table and Commissioner Short seconded the motion.  Motion carried unanimously.
9:47:21 AM	Recess
9:48:15 AM	· Discuss On-the-Job Training Agreement and Procedures                                                                                               Resolution 2010-176  Approve On-the-Job Training Agreement with Wauseon Machine and Manufacturing		Mr. Andy Votava, Organizational Development Director, and Melissa Andrews, Workforce Development Coordinator, were present for the discussion.    Mr. Votava stated that it has been a little while since the last On-the-Job Training Contract was approved and wanted to come in and review the procedures with the Board.  He stated that this is a valuable tool to employers and employees as dollars are used to upgrade employee skills.  He stated that the procedure was established by Area 7 and Fulton County models their procedure.  There is a 2-step process.  The first step is the company will indicate their desire to participate in the program.  An application is filled out and a checklist is completed.  Once that is reviewed and determined to fit within the parameters of the program, the agreement is approved, which is considered to be the offer to the employer.  This authorizes the company to proceed.  They find the employees, come up with a training outline and submit.  The County Administrator will sign the agreements, at which time the funds can be encumbered.  He stated in the matter at hand, Wauseon Machine has applied for on the job training for up to 4 employees, up to $6K each, up to $24K total.    Ms. Andrews stated that Wauseon Machine is looking to train toolmakers.  This intent of the program is to boost employment in the county by helping unemployed or underemployed people. There are income requirements to be able to participate in the program. Training will last anywhere from 4 weeks to 13 weeks.   Wages must be at least $9.00/hour and can be up to $17.50/hour.  The company submits a bill to the county for 50% reimbursement after training.  The employee must then be maintained for 90 days at 30 hours or more per week, then the rest is reimbursed.  They then follow the WIA requirements to track the employee for a year.    Commissioner Short asked if there were other companies interested in this besides Wauseon Machine.  Ms. Andrews stated that yes, she is working on a few more at this time.    Commissioner Barnaby made the motion to approve the agreement and Commissioner Genter seconded the motion. Motion carried unanimously.
9:57:07 AM	Discuss Budget Request of Law Library Resources Board                                     Resolution 2010-177  Amend Resolution 2010-128       Resolution 2010-128 Increase Appropriations in LLRB Fund 2245		The Board finished discussion on the request of the Law Library Resources Board to increase their appropriations.    Mr. Hall stated that $76K would take them to the amount of the certificate, however, there is only about $10,300 of cash in the fund right now.  Even if appropriations are increased, they can only spend up to the amount of cash in the fund.  The amount of cash coming into the fund is determined by the amounts paid in by the Courts.    Commissioner Genter stated that this is the first issue they have had with this as this did not become a public board until January 1st.  He further stated that he does not feel he has enough info and isn’t comfortable with appropriating up to the full amount.  He would be more comfortable to go on a 6 month basis.    Commissioner Genter made the motion to amend Resolution 2010-128 to appropriate up to $38,000, ½ of the amount listed.  Commissioner Barnaby seconded the motion.  Motion carried unanimously.   Commissioner Barnaby made the motion to pass the resolution as amended and Commissioner Genter seconded the motion.  Motion carried unanimously.
10:00:41 AM	·Discuss Lighting Project at Airport and Airport Board Authority Budget Request                                                               Resolution 2010-178  Release Bid from Heer Excavating for Section “B” for 2010 Airport Improvements		Mr. Hall stated the Board previously reviewed a request from the Airport Authority Board for $25,000 to support their operations.  He stated that he also received proposals for lighting at the airport, which is close to the same amount and wondered if the two were related.  Commissioner Short stated that Stantec acted on the direction of the Airport Authority Board to send out the proposals and that the budget request is a completely separate issue.  He stated that Mr. Stickley indicated that financially things are getting tight.  Their big bills come mostly from fuel, which over time they get it back as it is sold, however it does not leave them much to operate with in the mean time.  Commissioner Short stated that he does not know if it is urgent as of today, but it is getting close.  There is an Airport Authority Board meeting on Tuesday.  This can be discussed at that time.    Mr. Hall also stated that there is one more issue relating to the airport that he would like to bring to their attention.  He received correspondence from Stantec stating that Heer Excavating has requested that their bid be withdrawn for section B.  They were the apparent low bidder on Section B.  It was their understanding that they would only be awarded Section B if awarded Section A.  If only awarded section B, they would not be able to meet the DBE requirements.  Mr. Hall noted that the contractor has acted within the appropriate window to have the bid withdrawn.   Commissioner Short made the motion to release the bid and Commissioner Barnaby seconded the motion.  Motion carried unanimously.
10:08:20 AM	· Resolution 2010-171 Rename Line Item; Transfer and Lower Appropriations for Various Departments		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:08:50 AM	· Resolution 2010-172 Authorize Board President to Enter Into Contract 2010-47 with Automated Business Machines, LLC on Behalf of Eastern District Court		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:10:04 AM	Resolution 2010-173 Approve Then and Now Purchase Orders		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:10:28 AM	· Resolution 2010-174 Approve Purchase Orders and Travel Requests		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:10:57 AM	Adjourn		Commissioner Short made the motion and Commissioner Genter seconded the motion.
	Approved:     Dean Genter     Paul Barnaby     Joseph D. Short   Attest:     Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.