Weekly Agenda and Minutes Template

Description	Minutes of Meeting
Date	2/22/2010	Location	Commissioners Session Room

Time	Speaker	Note
9:00:26 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance – All Members Present
9:01:36 AM	Resolution 2010-159 Approve Minutes of February 18, 2010	Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:01:51 AM	Resolution 2010-160 Approve Agenda As Presented or Amended	Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:45 AM	·Gary Smith, Esq., Fulton County Law Library Resources Board To Discuss LLRB's Request to Increase Appropriations	Mr. Hall presented the Board with a fund summary of the LLRB Account and an expense report. He stated that the LLRB, under the new Board is now required, like other departments, to put together a budget. Mr. Gary Smith arrived and Commissioner Genter explained that he has been asked here to discuss the main purpose of the LLRB and the recent request of the LLRB for an increase of appropriations. Mr. Smith stated that the LLRB’s main purpose is so attorneys within the county have access to research materials. The Law Library is also available to the public, however public use is very nominal. Mr. Hall explained that with the start of the new year, the LLRB is responsible for coordinating all research material. The purchases go through the governing board. They make the determination to purchase the materials. He stated that in the event an appointing authority would like to make a purchase and it is denied by the LLRB, that appointing authority would then be able to come to the Board of Commissioners and request to make the purchase out of their own budget. Commissioner Barnaby inquired of Mr. Smith how many attorneys per month use the resources. Mr. Smith stated that a number of 15-20 would be close, maybe more. Commissioner Barnaby asked how often the attorneys use the online resources. Mr. Smith replied that it varies on the attorney and the kind of cases they handle. There is no marginal assessment for use available. Commissioner Genter asked why the LLRB is paying for on-line access for all the law firms. Mr. Smith stated that it is handled this way in all local counties, such as Williams and Henry so the attorneys have the materials needed to properly represent their clients. Commissioner Genter asked how often the LLRB meets each year and when the next meeting is. Mr. Smith stated that the last meeting was on December 14^th and the next meeting has not been set.
9:19:24 AM	Recess
9:31:12 AM	· Resolution 2010-161 Transfer Appropriations for Soil and Water Conservation District; Increase Appropriations in SW Fund	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:32:07 AM	· Resolution 2010-162 Lower Purchase Orders in WIA & PCSA Funds	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:33:09 AM	· Resolution 2010-163 Authorize Board President to Sign Final Performance Report for FY08 CDBG Formula Projects	Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:34:33 AM	· Resolution 2010-164 Enter Into Contract 2010-44 with Job Works, Inc. for Office Space at One-Stop Job Center	Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:37:59 AM	· Resolution 2010-165 Enter Into Technical Assistance Agreement 2010-45 with the Fulton County Soil and Water District	Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:39:20 AM	· Resolution 2010-166 Authorize Board President to Enter Into Memorandum of Understanding 2010-46 with the Fulton County Board of Developmental Disabilities	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:40:36 AM	· Resolution 2010-167 Approve Purchase Orders and Travel Requests	Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:41:13 AM	Recess
10:02:43 AM	Bid Opening FY2010 Fulton County Airport Projects	Commissioner Genter stated that Section A is the Partial Parallel Taxiway Construction, with an engineers estimate of $799,900; Section B is the Chain-Link Fence Installation, with an engineer’s estimate of $23,500; and Section C is the Crack Sealing, with an engineer’s estimate of $49,000. Commissioner Genter then turned the opening over to the Clerk. Ms. Connors stated that there have been 2 addenda filed in this project, both of which need to be acknowledged by the bidder on page 1 of the proposal. Bids were read aloud as follows: Scodeller Construction, Inc. Wixon, MI Bid Bond Submitted Addendum 1 only acknowledged Section A: -- Section B: -- Section C: $46,000.00 M.P. Dory Company Columbus, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: -- Section B: $17,795.00 Section C: -- Lake Erie Construction Co. Norwalk, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: -- Section B: $19,120.00 Section C: -- The Shelley Company Maumee, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $769,773.35 Section B: -- Section C: -- Parrish Excavating, Inc. Quincy, MI Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $596,759.50 Section B: -- Section C: -- Hill Roadway Maintenance, LLC Napoleon, OH Cashiers Check Submitted Addendum 1 and 2 acknowledged Section A: -- Section B: -- Section C: $36,600.00 McMillian Construction Co. Wellington, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $862,820.04 Section B: -- Section C: -- Anderzack-Pitzen Construction Metamora, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $656,000.00 Section B: -- Section C: -- Heer Excavating, Inc. Archbold, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $734,363.60 Section B: $ 15,984.00 Section C: -- RG Zachrich Construction, Inc. Defiance, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $743,737.50 Section B: -- Section C: -- Hank’s Plumbing and Heating Toledo, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $714,152.60 Section B: $ 17,700.00 Section C: $ 86,924.00 Diversified Road & Pipe Whitehouse, OH Bid Bond Submitted Addendum 1 and 2 acknowledged Section A: $694,910.74 Section B: -- Section C: -- The Bids will be turned over Stantec Consulting, Inc., the engineer for this project, for review and recommendation for award.
10:20:01 AM	Adjourn
	Approved: Dean Genter Paul Barnaby Joseph D. Short Attest: Jennifer L. Connors, Clerk A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio 43567.