Description

Minutes of Meeting

Date

2/18/2010

Location

Commissioners Session Room

Time

Speaker

Note

9:00:40 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All present

9:01:41 AM

Resolution 2010-149 Approve Minutes of February 16, 2010

Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:02:07 AM

Resolution 2010-150 Approve Agenda As Presented or Amended

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Agenda was amended to include a presentation from Kirk Mazerick from Palmer Energy regarding an energy program in conjunction with CCAO and Toledo Edison.  Motion carried unanimously.

9:03:35 AM

OLD BUSINESS:
Resolution 2010-151 Approve Payment of Bills

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:04:02 AM

·Review Dog Warden Report for Week Ending 2/13/2010

9:05:05 AM

NEW BUSINESS:

Kirk Mazerick, Palmer Energy

Resolution 2010-156

Mr. Mazerick was present and explained that he is from Palmer Energy however is a county consultant and is representing CCAO on this matter. 

He stated that there are grants available to residential and small business consumers for the participation in the benefits of electricity deregulation.  This can be accomplished by the County establishing an aggregate program.  Should the Board wish to participate in the program, a resolution will need to be passed and the matter will go on the ballot.  This must be done today, as today is the deadline to get the issue on the ballot.  He explained that typically this is done through the individual townships, however under the circumstances, there is just not enough time, however if it is done on a county level, the townships will be affected.  Mr. Mazerick stated that the reason for the rush to get on the next ballot is because there is no guarantee that the grant dollars will be available after that. 

This will be an agreement that is locked in for 9 years, as this enable the supplier to plan their energy assets and capital dollars for the future. 

This will apply to the unincorporated part of the county only.  The County, Townships and residential constituents will realize savings as the residences will receive dollars per household and the County will receive grant dollars per meter.  Commissioner Genter noted that  Toledo Edison recently sent out their own opt-in program.  Mr. Mazerick stated that there was only a 2% response to that.  Commissioner Genter asked if there is an agreement in place between a residence and Toledo Edison, if this would supersede that agreement.  Mr. Mazerick stated that it will, unless the constituent chooses to opt-out.  Commissioner Genter asked if they are locked in for 9 years?  Mr. Mazerick stated that the county is, however the residents are not, they have an opt-out option.  Commissioner Genter asked if this was locking in a rate?  Mr. Mazerick stated that is not locking in a rate, however it is locking in a 6% saving of the generation costs, as the generation costs will change over the years. 

Commissioner Short ran some numbers by Mr. Mazerick asking for confirmation.  It is $30-$60/year in savings for residents; a 1 time grant payment to the county of $30/meter;  There are no stipulations on how to handle the grant money.  Commissioner Short asked what the downside to this was.  Mr. Mazerick stated that there is no downside other than time constraints.  Commissioner Genter asked if the residents could keep that money.  Mr. Mazerick stated it is sent to the County in one check.  The county can chose to disburse the money to residents or to the townships if so chosen. 

Commissioner Short asked for a short recess to research some of the details of this matter before voting on it.

9:32:36 AM

Recess

9:52:14 AM

Resolution 2010-156  Authorize all Actions Necessary to Effect a Governmental Electricity Aggregation Program with Opt-Out Provisions Pursuant to Section §4928.20 of the Ohio Revised Code, Directing the Fulton County Board of Elections to Submit a Ballot Question to the Electors

The Board concluded that it is in the best interest of the county, its residents and businesses located within the territorial limits of the county, to establish an aggregation program in the unincorporated area of Fulton County.

This program must be approved by the electors of the county and a copy of this Resolution shall be certified to the Board of Elections today to have this matter placed on the ballot at the election on May 4, 2010.

Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:53:48 AM

NEW BUSINESS:

· Resolution 2010-152 Establish New Line Item for Additional .5% Sales Tax

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:54:52 AM

· Resolution 2010-153 Enter Into Contract 2010-43 with Richmeier Therapeutic Home, Inc. for IV-E Services

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:58:38 AM

· Resolution 2010-154 Approve Then and Now Purchase Orders

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:59:06 AM

· Resolution 2010-155 Approve Purchase Orders and Travel Requests

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:59:21 AM

Recess

10:09:09 AM

Rod Creager, Chief Deputy Engineer To file plans on:

 

* Ditch Improvement Petition 2107-Storeholder

*Ditch Improvement Petition 2109-Anderson

Resolution 2010-157

Grant Extension of time to Complete Survey, Reports and Schedules by County Engineer on Ditch Improvement Petition Number 2107

Resolution 2010-158

Grant Extension of time to Complete Survey, Reports and Schedules by County Engineer on Ditch Improvement Petition Number 2109

Mr. Creager presented the following:

 PROJECT INITIATION

This drainage improvement was initiated through a single county drainage petition filed by Mr. Lawrence Storeholder and others on March 16, 2009.  The petition calls for the cleaning and brush cleaning of portions of two open ditches known as Branches 1 and 1a of Fewless Creek located in Swancreek Township, Fulton County, Ohio.  A viewing of the project was conducted by the Board of County Commissioners on Monday, April 13, 2009.

Improvements of record in this watershed date back to 1884.  The channels under consideration at this time were cleaned through county drainage petitions in 1901, 1943 and 1958.  Since 1958 the channel has been maintained privately by the adjacent land owners. 

PROJECT OBJECTIVES

The primary objective of this project is to clean the open ditches and establish a permanent ditch maintenance program for the channels.

PROBLEMS OBSERVED

The problems observed on the day of the viewing were consistent with what one might expect see on a ditch in need of maintenance.  Brush covers both banks and the channel is filled with sediment.

WORK PROPOSED

The ditch will be improved using one-sided construction techniques.  Brush and trees on channel banks that interfere with channel flow will be removed.  Sediment will be excavated from the channel bottom and spoils will be leveled in adjacent fields.  Filter strips and roadsides will be restored.  Erosion control measures will be incorporated in the work plan. 

CONSTRUCTION ESTIMATE

The estimated cost to clean Branch 1 of Fewless Creek is $74,000.  The estimated cost to clean Branch 1a is $6,000.  These estimates include engineering and administrative costs.  Upon completion of the project work plan, actual assessments will be prorated to reflect the final cost of the work completed.

PROJECT BENEFITS AND ESTIMATED ASSESSMENTS

Assessments for the proposed improvement will be based on the benefits received from the drainage improvements.  It is expected that the benefits derived from the proposed improvements over their estimated 20-year useful life will be $200,000.000 and will exceed the estimated project costs.  House lots and the rights-of-way will be assessed at higher rates than agricultural land.  Woods and pasture land will be assessed at a lower rate than tillable land.  Estimated assessments could range from $120.00 to $60.00 per acre for farm land depending on location.   

MAINTENANCE

The Ohio Revised Code requires that all drainage improvement projects be placed on a permanent maintenance program.  Maintenance activity is limited to the maintenance of the items originally constructed.  Maintenance is paid for by periodic ditch maintenance assessments to the parcels in the watershed.  The amount of the maintenance assessment is in proportion to the original ditch assessment for each parcel.

The revised code provides for the right of access to drainage lines and open ditches to perform maintenance activities.  The permanent maintenance access easement for the improvement will be twenty-five (25) feet in width measured from the top of the channel banks.

Mr. Creager stated that this area is more residential than most petitioned areas.  He calculates a benefit for each parcel based on many factors, including house lot acreage, tillable acres, pastures, woods, and right-of-way. The cost of this project is being estimated at $74,134.56, while the total benefits are $194,095.27.  He presented the Board with a breakdown of tentative assessments and a map showing the highest.  He further presented the board with a listing of the parcels with special assessments for brush removal and culverts.

Commissioner Genter stated that he is in favor of spreading the specials over the entire project, with the exception of culverts.  The Board agreed.  Mr. Creager stated that he will run that while computing final assessments. 

Mr. Creager requested an extension to compute final assessments and to forward the plans to ODNR.  Commissioner Barnaby made the motion.  Commissioner Short seconded the motion.  Motion carried unanimously.  The continued date to file plans on Ditch 2107 has been set for March 25, 2010 at 10:00 a.m.

Mr. Creager further requested an extension of time to file the plans on Ditch 2109-Anderson as the final design still needs completing and assessments calculated.  Commissioner Short made the motion and Commissioner Barnaby seconded the motion.  Motion carried unanimously.  The continued date to file plans on Ditch 2109 has been set for April 1, 2010 at 10:00 a.m.

10:57:33 AM

Adjourn

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion.

Dean Genter

Paul Barnaby

Joseph D. Short

Attest:

Jennifer L. Connors, Clerk

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.