Description	Minutes of Meeting
Date	2/11/2010		Location		Commissioners Session Room
Time		Speaker		Note
9:00:15 AM		Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance – All Commissioners Present
9:01:17 AM		Resolution 2010-120 Approve Minutes of February 8, 2010		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:02:11 AM		Resolution 2010-121 Approve Agenda As Presented or Amended		Agenda was amended to include an executive session at the end of new business and Mr. Wheeler’s presentation at 9:30 a.m.  Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:53 AM		OLD BUSINESS: Resolution 2010-122 Approve Payment of Bills		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:03:28 AM		·Discuss Correspondence from Fulton County Board of Developmental Disabilities		Correspondence directed to the Board of Commissioners indicated that at the February Board Meeting of the Fulton County Board of Developmental Disabilities, a discussion was held regarding the possible expansion and relocation of their adult services workshop, Triangular Processing, Inc, and their transportation department.
9:04:04 AM		NEW BUSINESS: · Discussion on Automatic Data Processing Board (ORC §307.84)		Mr. Vond Hall, County Administrator, stated that he had discussions with the Prosecuting Attorney pursuant to the presentation held last week by the Microfilming Board. He stated there is a concern that the Microfilming Board may not have the statutory authority to move forward with the equipment that was demonstrated because it is data processing equipment, not microfilming equipment.  Further, the Board of Commissioners has the authority to purchase the equipment for themselves, but not on behalf of other departments not under the custody of the Commissioners.  Legislation enacted in 1967 authorizes the establishment of an automatic data processing board.  If created after the first meeting of the ADP board, no county office may purchase, lease, operate, or contract for the use of any data processing equipment without the prior approval of the board. The automatic data processing board would be able to purchase and use the equipment on all departments countywide.  The ADP Board can then create a data processing center.  This is an effort to better coordinate the use of equipment and software on a countywide basis.  This includes all data, including computers and phones.  Once this Board is created, no county office can purchase or lease equipment without approval of the ADP Board.  The final decisions however would still lie at the Board of Commissioners’ discretion as they are the appropriating authority.  Commissioner Genter noted that his would unify all systems, departments, and elected officials and would simplify the system.  He further noted that great efficiencies would be seen if everyone would be on the same page and the same system. Mr. Hall presented the Board with a handout from the CCAO Handbook regarding a county Automatic Data Processing Board.  He noted that in some counties there has been some frustration after the creation of an ADP Board because it changes the way offices will function.  Commissioner Short noted that this was his concern as it could hamper the operation of some offices as they see fit.  Mr. Hall said that the focus is on the microfilming aspect as they have no statutory authority to manage equipment.  All departments are using different systems.  Commissioner Genter stated that a way to eliminate that could be to put out for bid.  Mr. Brett Kolb, Auditor, was present for the discussion and noted that he doesn’t believe that every department will have the need for microfilming.  Mr. Hall agreed stating that the beginning of the process, the data processing, is what will be useful to all departments, and is not a function of the Microfilming Board.   Mr. Barnaby noted that boards can be abolished in the same way it has been created if it doesn’t work out.  Commissioner Genter stated that they are not ready to make a decision on this.  He would like to bring all the departments together, get comments from everyone and go from there.
9:19:37 AM		· Resolution 2010-123 Enter Into Contract 2010-38 with All Purpose Contracting, Inc. for Northeast Fulton County Water System Project DIII Contract		The Board awarded the DIII portion of the Northeast Fulton County Water System Project to All Purpose Contracting, Inc., out of Delphos, Ohio, in the amount of $664,523.08.   Mr. Musallam noted that this is the last contract that needs to be put in place for the project. The engineer’s estimate for this portion of the project was $895,000.  Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:22:07 AM		· Resolution 2010-124 Enter Into Contract 2010-39 with TTL Associates, Inc. on Behalf of Fulton County Sanitary Engineer		Mr. Musallam stated that this is for concrete testing for the water tower.  This is the same contractor that they previously contracted with to do the soil samples.  Commissioner Genter asked when they were going to start on the tower.  Mr. Musallam stated they are set to start in the spring as soon as it is warm enough to our concrete.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:24:54 AM		· Resolution 2010-125 Execute Semi-Annual Water & Sewer Grant Status Report		Mr. Musallam stated that this is the report for the Riviera Mobile Home Park that is required to be filed semiannually with the Ohio Department of Development under the Water and Sewer CDBG Guidelines.  Commissioner Short inquired, that since this was an EPA issue, if there was any further testing that was required by the EPA.  Mr. Musallam stated that there was an inspection done on behalf of the EPA and no further testing is needed.  Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:26:54 AM		· Resolution 2010-126 Approve Legal and Authorize Advertisement of Bids for FY09 CDBG Village of Delta ADA Project		Bids for the FY09 CDBG Delta ADA Project will be accepted in the Office of the Fulton County Commissioners until 9:30 a.m. on March 8, 2010.  Bid packets can be obtained in the office of the Fulton County Commissioners, Monday through Friday until 4:30 p.m. Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:27:24 AM		· Resolution 2010-127 Establish New Line in Transfer Station Fund 5300 for Cell Phone Reimbursement		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:28:18 AM		· Resolution 2010-128 Increase Appropriations in LLRB Fund 2245                           Resolution 2010-136 Table Resolution 2010-128		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. The Board requested further information on the request to raise appropriations in the amount of $76,000.  Mr. Hall explained that funding for the Library comes from court fees.  Previously, as a Law Library Association, it was a private checkbook.  Now that a Law Library Resources Board has been created, it is handled as a public board and the Commissioners approve their budget.  The LLRB governs the purchase of research materials for all county offices.  Under the old way, they would purchase concurrent licenses for electronic case law for all members of the Bar Association.  They wish to continue that under the new Board.  They anticipate the expenditure of $18,000 - $20,000 per month for law books through July 1, 2010.    Commissioner Barnaby made the motion to table this resolution until further information could be gathered.  Commissioner Genter seconded the motion.  Motion Carried Unanimously.  Attorney Gary Smith, the Board of Commissioners appointed representative will be contacted for further discussions.
9:34:48 AM		Marty Wheeler, Quick Flight Fulton County Airport Update		Mr. Wheeler stated that Quick Flight stated they have now been at the airport for a couple of years now, as they entered into the FBO agreement in March of 2008.  He stated that it was the goal to drive revenue to pay the costs of the airport.  He stated that the level of general aviation activity at an airport is primarily driven by the number of aircraft based there.  He noted that overall general aviation activity has declined by 23% compared to January of 2008.    He stated that there are more than 5,000 public use airports across the county and only 470 are commercial.  All of these airports are struggling.  Quick Flight has tried a number of things to draw in more business.  As hangars become available they would discount rental rates to draw them from other airports.  When they took over, there were 5 active aircraft based there.  2009 was a turning point as 2 have since sold their aircraft and the remaining pilots have reduced flying due to economic conditions and health issues.  He noted that they receive hangar rental revenues, however these revenues do not cover their costs of operations.  The major costs of operations are personnel, liability insurance, aircraft costs, and aircraft insurance.    He stated that the contract with the Airport Board states that Quick Flight receives .25 for each gallon of fuel and the Airport Authority Board receives .25 for each gallon of fuel.  He stated that with the economic downturn they reduced the amount paid to Quick Flight and further, as of February 1, 2010, they will let the Airport Authority Board retain Quick Flight’s portion.  He outlined the services provided per contract:   The FBO is open, staff and available for business 7 days a week.  There are many agencies that require after hour services. They sell aviation fuel and lubricant The provide tie down hangar storage and parking Aircraft Maintenance is available and active Aircraft Charter Services have been performed Aircraft Flight Training is provided A courtesy car is available for transient pilot usage They approached the TSA and FAA about aircraft/flight safety seminars, however were declined due to budget constraints from both agencies There are minor items of general aviation interest for sale in the lobby They have participated in a TSA audit and there were no findings.    He made note of the successes that they have experienced in spite of the economic conditions:   They are able to offer FBO services while subsidizing the cost of operations through other activities They have worked to replace stagnant non-flying tenants with active flying aircraft They provide on demand flight instruction through on-site flight training school.  He further noted that that they are one of the only airports that flight instruction. They sponsored the Soil and Water Conservation Fly-In.  This program has been very successful and additional flight days have been added to accommodate the demand for requested flights.  They hand out flyers to advertise Fulton County as a option for refueling They handle the on-site regulatory audits They operate charter flights To offset airport costs: 1) They have added a airport operations fee to the month hangar rental charges 2) Additional Fees for commercial activity was implemented 3) They have implemented a cost reduction policy of leaving the runway lights off until the pilots activate lights through radio signal, heat that goes down after an hour and no hangar lights are on unless someone is working in there.  At this time the tenant’s leases do not included charges for heat or electric.  Options are being reviewed to have main hangar tenants participate in the payment of these charges.  They are also working on more cost efficient lighting (quartz vs. incandescent) They have offered the use of their professional accounting department with the development of an airport operating budget They have participated in the ODOT meetings in Columbus and the NBAA conference and the Air BP training and safety seminars   Commissioner Genter asked what the current hangar rental is.  Mr. Wheeler stated the old hangars are $132/month and the new are $166.  They have offered discounted rates for active aircraft of 30% for the first year, or the 1st 3 months free.   Commissioner Genter asked if crop dusters are charged the $10 landing fee. Mr. Wheeler stated the implementation of a flat fee/day may be considered.  Commissioner Genter asked if that is how it is handled in other airports.  Mr. Wheeler stated that yes, it is common to charge a landing and/or tie-down fees.  Commissioner Short noted that the dollars generated from those fees go directly to the Airport Authority Board, not Quick Flight.   Commissioner Genter asked who gets the revenue for the maintenance hangar and who pays the utilities.  Mr. Wheeler stated that when they took over, they assume the current agreement that was in place regarding the maintenance hangar.  Quick Flight receives the rent of $750/month and the Airport Authority Board pays the utilities. Commissioner Genter asked Mr. Harold Stickley, Airport Authority Board President, how much they pay in utility bills/month.  Mr. Stickley stated about $1,000.   Commissioner Genter noted that the Airport has not been appropriated dollars from the County General Fund for 2 years.  They are running out of money.  The county does not have the dollars to give them.  Commissioner Genter asked who buys the fuel.  Mr. Stickley stated that the Airport Board buys the fuel.  They get .25/gallon, Quick Flight gets .25/gallon.  That was recently adjusted though.  Life flight buys their own JetA fuel, they pay an access fee to the fuel farm only.     Commissioner Genter stated that they needed to amend the agreement regarding the maintenance hangar.  Mr. Wheeler stated that there are fixed costs to running the airport such as employees and insurance.  The hangar rentals that they receive do not cover those costs.  Commissioner Genter asked what Mr. Stickley’s feeling was on this.  Could they put their own service people in that hangar?  Mr. Wheeler stated that is not in the current agreement, it would have to be changed.   Commissioner Genter asked about the hangar conditions and if they have been fixed.  Mr. Wheeler stated that as of 2-3 months ago, they have all been fixed.  Commissioner Short noted that it was previously discussed at an Airport Authority Board meeting that 2 members would do an inspection of the hangars.  Mr. Stickley stated that it used to be done quarterly.   Commissioner Genter asked if the drainage was better after these last improvements.  Mr. Stickley stated that yes, it is in good shape.  There is a project coming up for the runway and crack sealing.  This is being bid out now. Mr. Stickley stated that they will run out of money in sometime in the summer.  The jet fuel farm needs to be redone.  Commissioner Genter asked what the biggest drain on the finances is. Mr. Stickley stated is it utilities and maintenance.    Mr. Wheeler stated that as they move forward into the budget, come summer the money will be there to pay bills.  In the winter there are just not enough activities to support the labor.  Labor is their biggest expense.  He suggested options of staggering the plowing and even shutting down in the winter months so the personnel costs won’t be there.  He suggested staggering the mowing in the summer.  He further stated that if Quick Flight has to assume the utilities, they too will go further in the hole and cannot operate.  He would have to withdraw.  He noted that if that happens the Board is again stuck with the utilities and the insurance.  They are required to carry $1 Million in liability insurance.  Commissioner Genter noted that these are ongoing issues and it is very tough for any entity to survive right now. He stated that the option of utility cost sharing needs to be looked at.  Mr. Wheeler stated that sometime next week will have a budget for them to review.
10:33:49 AM		· Resolution 2010-129 Transfer Funds for 4th  Quarter Supply and Copier Maintenance		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:34:16 AM		· Resolution 2010-130 Amend Working Relationship Between Economic Development and Department of Job and Family Services		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:36:31 AM		· Resolution 2010-131 Enter Into Agreement 2010-40 with Wood County Board of Commissioners on Behalf of Fulton County Juvenile Court		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:38:56 AM		· Resolution 2010-133 Approve Then and Now Purchase Orders		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:39:44 AM		· Resolution 2010-132 Approve Amendment to Contract 2008-58 with Stantec Consulting Services, Inc. for Engineering Services at the Fulton County Airport		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:41:44 AM		· Resolution 2010-134 Approve Purchase Orders and Travel Requests		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:43:06 AM		· Resolution 2010-135 Hold Executive Session to Discuss the Discipline of a County Employee		Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Roll call vote: Barnaby, yes; Genter, yes; Short, yes. Motion carried unanimously.
11:42:51 AM		Out of Executive Session                             Resolution 2010-137  Deny Leave of Absence for Senior Center Employee                     Resolution 2010-138 Authorize Policy Change		Mr. Andrew Votava, Organizational Development Director, stated that a request was received for a Leave of Absence for a Senior Center Employee.  This employee has used all of her sick leave and vacation leave and is she still out due to a minor ailment.  The Board, under the leave of absence policy, must decide if a leave of absence is appropriate or not.  Commissioner Genter asked for Mr. Votava’s recommendation.  Mr. Votava’s recommendation is to deny the request.  Mr. Genter asked for his reason in which he bases this recommendation.  Mr. Votava stated that this is an employee with 18 years of service that has a history of continually using all of her accrued sick leave and vacation leave.  The employee’s condition is not an FMLA condition, it is a minor ailment and there is no doctor’s slip in place.    Commissioner Barnaby made the motion to deny the leave of absence and Commissioner Genter seconded the motion.  Motion carried unanimously.   Mr. Votava further presented a recommendation to amend the current board policy 6.12 as it relates to unauthorized leave of absences.  It currently states that any county employee that is absent from duty without an authorized leave of absence and notice shall be subject to disciplinary action.  He recommends that this be changed to read that any county employee that is absent without an authorized leave of absence or notice shall be subject to disciplinary action.    Commissioner Barnaby made the Motion to make the policy change and Commissioner Genter seconded the motion.  Motion carried unanimously.    Mr. Votava recommended that she not be charged with a disciplinary offense under this affect but work with her on an attendance improvement plan under a different provision.   This policy applies to the Board of Commissioners only and for any other appointing authority that wishes to adopt it.
11:47:03 AM		Adjourn
		Approved:     Dean Genter     Paul Barnaby     Joseph D. Short   Attest:     Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.