Description

Minutes of Meeting

Date

9/21/2009

Location

Commissioners Session Room

 

Time

Speaker

Note

9:00:08 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All present

 

9:01:14 AM

Resolution 2009-851 Approve Minutes of September 17, 2009

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:02:18 AM

Resolution 2009-852 Approve Agenda As Presented or Amended

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:03:23 AM

OLD BUSINESS:
· Discuss Draft Wetland Mitigation Permit

Pete Carr from the Soil and Water Conservation District was present for this discussion.  He stated he has been working with Rahel Baab at the EPA and presented the Board with a packet.  He stated that 95% of the checklist contained in the packet had been completed.  Commissioner Genter inquired if the plan was to replace with a solid tile?  Mr. Carr stated that initially when they were dealing with Stantec, they were going to build small 1 acre wetlands, but now that the EPA is involved, it is going to be forrested wet woods total of 4.43 acres.  Commissioner Genter stated that originally it was 1.17 wetlands at the woods.  With a 2 for 1 deal, that should about 2.5 acres and now we are at 4.43.  Mr. Carr stated that is because they want to take care of both ends.  This will take care of the North and the South ends.  Commissioner Genter asked how much is at the North end.  Mr. Carr stated that .98 acres will be mitigated.  Commissioner Genter stated that he read in this draft that the north side was for future consideration.  Mr. Carr said he would look into this. 

 

Mr. Carr stated that this will be a forested wetland.  The tile will be cut but not within 50 feet of the perimeter of surrounding property owners.  There will be several types of grasses, hedges and brush planted. 

 

Commissioner Genter asked about the timeline.  Mr. Carr stated that after crops come out, they will get in there to do the evaluation, meet with current landowners, and start planting trees.  The grasses will be done in April, all should be done by June.  This will be maintained by the SWCD.

 

Commissioner Genter inquired of the .7 acre credit for dollars put into the land bank.  Commissioner Short stated that at about 3 p.m. on Friday, that changed.  He received a call from Jeff Kramer from Stantec explaining that since the EPA said no to putting all of that into land bank, they had to reduce the number of acres for the land bank and the cost went up.  Mr. Hall explained that the 10% that was put in, is no longer 10% since the amount changed.  The price per acre that was already paid is now not enough since the deal changed.  He stated that he will need to pull the agreement, re-read it and go over it with the prosecuting attorney. 

 

The Board thanked Mr. Carr for this efforts and for coming in.

  9:23:34 AM

NEW BUSINESS:

· Discuss Request for Use of County Property for Domestic Violence Awareness Ceremony

 

Resolution 2009-858

 

October is Domestic Violence Awareness Month and several activities have been planned throughout the month by the Fulton County Victim’s Advocate Office to promote Domestic Violence Awareness.  As part of the closing ceremony, they are requesting to hold a luminary lighting ceremony on the Common Pleas Courthouse lawn with 1 luminary per each domestic violence call that was received in Fulton County in 2008.  The date is to be announced, but will be at the end of October.

 

Commissioner Barnaby made the motion to allow the use of the Courthouse lawn for the ceremony and Commissioner Short seconded the motion. Motion carried unanimously.

9:25:12 AM

· Resolution 2009-853 Approve Increase of Appropriations for Adult Probation Department

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Commissioner Barnaby made the motion and Commissioner Short seconded the motion.  Mr. Hall explained that the first part of the resolution was to cover negative appropriations that exist in the fund.  The court has paid salaries out of this fund as requested to save general fund dollars however there were not appropriations in place to do so.  This increase will fix those lines.

 

The second part of the resolution is to increase appropriations in the equipment line to cover installation costs that were overlooked for equipment installed in the Dodge Charger for the Adult Probation Department. 

 

Commissioner Short asked if this issue could be broke out of the resolution as he believed some items to be appropriate. 

 

Mr. Hall stated that yes, it can be.  The issue however is that the company has already installed the equipment and needs paid, they just need to decide how and where it is getting paid from. 

 

Commissioner Genter ran through the timeline on this issue stating that 1st the request came through for the car, then Shane came in and asked for an increase for additional equipment for warning lights and other equipment, then another request came through for additional equipment for a console and LED light; and now he’s asking for additional funds for labor that was not figured in.  This is after all the talk about saving money and tough times.  Had he communicated properly with the Board to begin with, the car and equipment could’ve went through the State purchase program. Instead they have had to go through this 4 times now.   Commissioner Short also added that by following the proper procedure it would’ve saved approximately $4,000.00. 

 

Resolution 2009-860

Motion to amend previous motion

Commissioner Short made the motion to amend the prior motion and to break this resolution into 2 issues, having no problems with the increase in the salary lines and having the equipment issue as a separate issue.  Commissioner Genter seconded the motion.  Roll call vote was taken:  Barnaby, No; Genter, yes; Short, yes.  Motion carried 2-1.

 

Resolution 2009-853 To Increase Appropriations in Salary, PERS and Medicare Lines in Adult Probation Fund 2371

 

Commissioner Short made the Motion and Commissioner Genter seconded the motion.  Motion carried unanimously. 

9:36:16 AM

Matt Davis & Dennis Miller, Maumee Valley Planning Organization Approve Memorandum of Understanding RE: 5 County Comprehensive Strategy

Matt Davis and Dennis Miller were present to discuss the MOU between the Counties of Defiance, Fulton ,Henry, Paulding and Williams Counties to cooperatively work together to develop and maintain a regional Comprehensive Economic Development Strategy to meet the requirement for funding from the Federal EDA.  Lisa Arend, Economic Development Director, was present for the discussion.  She inquired how many private organizations are involved.  Mr. Miller stated it would be at least 51% as required.  Ms. Arend asked if the County Commissioners can make the recommendation as she feels this to be in the best interest of Fulton County.  Mr. Miller stated that yes, they can.  Ms. Arend asked if they have a qualified consultant to handle this matter?  Mr. Davis stated that they are working with the Bowling Green University on the Strategy. Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:42:15 AM

· Resolution 2009-854 Authorize Fulton County Sanitary Engineer to Submit Application for Ohio Turnpike Crossing Permit

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:42:54 AM

· Resolution 2009-855 Transfer Appropriations for Clerk of Courts

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:43:31 AM

· Resolution 2009-856 Transfer Funds for Department of Job and Family Services for Boarding Home Payroll Expenses and CSEA Shared Costs

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:43:59 AM

· Resolution 2009-857 Approve Purchase Orders and Travel Requests

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:45:12 AM

Recess until bid opening

 

10:05:09 AM

Bid Opening Riviera Mobile Home Court Sanitary Sewer Project

The Engineers Estimate is $85,000.00.  There were 2 Addenda filed in this project and both must be acknowledged in the bidder’s proposal.  Bids were received from the following:

 

Automatic Septic & Well Corp

Holland, OH

$89,400.00

 

Edward Kelly & Sons, Inc.

Northwood, OH 

$82,450.00

 

Lingvai Excavating LLC

Bryan, OH

$58,355.00

 

S&S Directional Boring

Bryan, OH 

$69,525.00

 

PHC, Inc.

Toledo, OH 

$69,375.00

 

Bryant Asphalt Paving Inc.

LaSalle, MI
$60,336.73

 

Hohenbrink Excavating, LLC

Findlay, OH 

$65,475.00

 

The bids were referred to the Fulton County Sanitary Engineer for his review and recommendation for award of bid.

10:13:18 AM

Adjourn

Commissioner Genter made the motion and Commissioner Short seconded the motion.

 

Approved:

 

 

Joseph D. Short

 

 

Dean Genter

 

 

Paul Barnaby

 

 

Attest:

 

 

Jennifer L. Connors, Clerk

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.