Description	Minutes of Meeting
Date	9/3/2009	Location		Commissioners Session Room
Time	Speaker		Note
9:00:19 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All present
9:01:17 AM	Resolution 2009-802 Approve Minutes of August 31, 2009		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:02 AM	Resolution 2009-803 Approve Agenda As Amended		Agenda was amended to include a discussion with the wellness committee under old business. Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:51 AM	OLD BUSINESS: · Resolution 2009-804 Approve Payment of Bills		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:03:38 AM	·Pete Skeldon, Dog Warden Discussion on Operations		County Administrator, Vond Hall, presented the Board with a spreadsheet comparing operations at the kennel in 2008 and 2009.  The reports showed a cash balance similar in comparison for both years, however noted that 2008 there was a general fund transfer included in that.    Commissioner Short stated that fee increase last year was really needed as no general fund dollars are being used now.  Mr. Skeldon stated that currently he has over 50% of the population at the pound being pit bulls and no one is calling for them.  This has been the trend over the last 6-8 weeks.  The pits that they are bringing in are scarred from nose to tail from fighting.  These dogs cannot be adopted out or given to rescue groups and will have to be put down.  He stated that there are approximately 1,100 total dogs for the year that they are dealing with, which is a huge amount for a county this size.  He believes many are being dropped off in the county from Toledo and Michigan.  He stated that rescue groups have saved a ton of money just in drug costs alone, as it costs anywhere from $39-$43 per dog to put them down, not including cremation costs.  Commissioner Barnaby inquired about livestock killings.  Mr. Skeldon stated there have been several but the owners of the dogs were found, so the owners paid the costs, not the county.   He stated that overtime has been kept to a minimum, with the exception of vacations.  They take about 110-125 phone calls a week, with 65-70 of those being complaints and 2/3 of them requiring animals that need to be dealt with.  Commissioner Genter inquired as to when most of the calls come in.  Mr. Skeldon stated that there are many messages in the morning and he deals with the action required of those calls from about 10-12 p.m.  It’s quiet from 12-2 p.m. and about 2:30 the calls start coming in again.   Normally, Brian, the assistant dog warden, is there from 12-8 p.m.
9:14:45 AM	Update from Wellness Committee		Mr. Andy Votava, Organizational Development Director, was present for the discussion along with Rachel Kinsman from the Health Department; Sharon Morr from the Fulton County Health Center; Kris Gerken and Bob Miler from Huntington Insurance; and Eloise Slawinski from the Payroll Department.  Mr. Votava first introduced those in attendance and stated that Ms. Kinsman has agreed to be the new secretary for the committee.  He then stated that pursuant to the last meeting with the Commissioners he has a list a new programs that could be included in the 2010 plan.  He stated that the new wellness proposal is geared toward expanding participation.  It is currently at about 50%, he would like to see numbers of at least 65-70% in 2010.  He proposed the following:  Continue the Tobacco Free Program and Consider an increase in benefit The current policy gives $10 credit for single policy/$20 for family for being tobacco free He suggested increasing those amount to $20 for single/$40 family Implement Deductible Credit $300 for single/$600 for family policy for completing the following: Biometric Screenings Health Risk Assessment Set Wellness Goal for 2010 Continue Wellness Incentive Implement 2-tier Employee Incentive for completing the following: 1.  $75 Star – Payable 12/2010 a.       Biometric Screening b.      Health Risk Assessment c.       Set Wellness Goal d.      Obtain Annual Physical e.       Obtain Preventative Screenings 2.  Additional $75 Super Star – Payable 12/2010 a.  12 Point Requirement; and participation in: b.  Health Insurance program c.  Submit Biometric Data d.  Health Risk Assessment e.  Set Wellness Goal f.  Annual Physical g.  Preventative Screenings 3.  Spousal Program – Additional $75.00 – Payable 12/2010 a.  Requires all of #2b-g above   Commissioner Short asked Ms. Morr about the results she has seen as she has worked with wellness activities for many years.  Ms. Morr stated that it is something that is seen long term and has been proven that for every dollar spent on wellness, the return is $3-4.  It is not always easy to come up with a number, but certain things have been time tested and always has had a good return on the investment.  She stated that screenings find situations that people are unaware of and may have gone undetected like cancer or diabetes.  Screenings can give a doctor reason to look into something further that they may have not been able to do before.    Commissioner Genter asked Mr. Votava for costs involved.  Mr. Votava stated that if this program proposal is favorable, he will put together a firmer cost estimate.  Commissioner Genter then asked what was going on with Huntington.  Mr. Gerken responded, stating that the MMO renewal should be coming through sometime next week.  He further stated by looking at the reports now, there is nothing out there at this time that will carry over into next year.  Mr. Votava explained that during the first week of October they can expect to see a proposal.   Commissioner Short asked Ms. Kinsman what they are seeing at the Health Department.  She said there are great opportunities.  The hardest to get through are the 1st 21 days of new wellness activities before it is a habit.   After that participants are more generally more accepting.   Commissioner Genter stated that we are now several years into the HSA’s.  Ms. Kinsman stated that it was such a change at first but people are not becoming more accepting.  HSA’s are making people be more responsible for their healthcare and is encouraging people to participate in wellness activities.    Commissioner Short asked Ms. Slawinski how things are going from her perspective in the payroll department.  She stated that people are really getting to understand the HSA program and people are taking charge of their own plans and life and making better, more responsible choices.    Mr. Votava stated he had a meeting with MMO regarding prescription drugs.  He stated that he asked them to put together a compliance report to make sure that people have not discontinued taking their prescribed medications when they have had to get into their own money to pay for them.  He stated that generic drug usage is approximately 70%.    Ms. Morr stated that tobacco incentives are important because it is still the leading cause of preventable death.  Obesity is quickly approaching also.  Commissioner Barnaby stated that it is important to continue offering encouragement to keep people healthy.    The Board thanked everyone for attending.  Mr. Votava stated that he will be meeting with the Elected Officials and Departments heads to discuss the plan and will be coming back before the Board the first week of October.
9:44:29 AM	Recess
9:47:06 AM	Ken Caldwell, Director of Job and Family Services Quarterly Report and to Present Updated PRC Plan   Resolution 2009-815		Mr. Caldwell presented the Board with the following report:                    Mr. Caldwell noted that Medicaid and food stamp numbers continue to increase.  From June to August there has been a 200 case increase in assistance.  Child support collections are down and there are so far 100 more delinquent cases that have been referred to the prosecuting attorney for collections.    There are an average of 40 new child support cases each month, but while cases are up, the collections are down.    He made mention of the fact that they have received their allocations and that since there have been cuts made they will not have to reduce staff at this time.  TANF has been reduced and preventative programs have been eliminated and had to drastically cut PRC.  There are more and more people coming in that need assistance, but less dollars to help them with.  This may cause a situation where later down the line, the customers needing help now will come in later with a more serious problem that will actually end up costing more money.    He stated that there is an expedited food assistance program that within 24 hours a card is issued to the person in need.  These used to be shipped out by the State overnight but as of October 15, 2009 they will be sent via regular mail which he believes will put a burden on local food pantries.   He has had to make drastic cuts to the PRC plan to stay within their allocations.  There is now a maximum of $500 per year for rent/utility assistance per family.  The gas card program is still in place so that people are working stay working.  Pregnancy prevention, child abuse prevention and the It Takes Two Program has been cut.  It is down to a basic needs only program.  The disaster plan has been eliminated as there is zero dollars of disaster relief in the state budget.  All on-call child support has been eliminated and all overtime, except for in emergencies.  Drug and Alcohol services contracts, kids school programs and family enhancement programs had to be eliminated.    He stated that they have issued over $2.2 Million in food assistance this year as opposed to $1.3 Million last year.    Mr. Caldwell presented the new PRC plan to the Board for their approval and execution.    Commissioner Barnaby made the motion to approve the plan and Commissioner Genter seconded the motion. Motion carried unanimously.
10:01:26 AM	·Review Month-end Financial Reports		Mr. Hall presented a Year-to-date Fund Summary Report and Revenue History Report for the Month of August for the Board’s Review.
10:05:30 AM	Discussion on 2009 County Auction		This year’s auction will be held on October 10, 2009.  Auctioneers will be contacted to see who is available.   Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:11:27 AM	·Review Annual Report of Fulton County Prosecuting Attorney		As required by ORC §309.16, County Prosecuting Scott Haselman, has filed his certified statement with the Board reporting on the number of criminal prosecutions pursued to final conviction and sentencing during the preceding year and the amount of money collected.
10:12:16 AM	NEW BUSINESS: · Resolution 2009-805 Authorize Distribution of Snow Removal Specifications		The Board has elected to receive proposals for snow removal and ice control for various county lots for the ’09-10 season.  Proposals must be received in the office of the Board Clerk not later than Monday, September 28, 2009 at 4:00 p.m. Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:13:20 AM	· Resolution 2009-806 Enter Into Housekeeping Contract 2009-113 with Diane Clixby on Behalf of the Senior Center		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:14:10 AM	· Resolution 2009-807 Authorize Board President to Enter Into Internship Agreement 2009-114 with Four County Career Center on Behalf of Economic Development		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:17:20 AM	· Resolution 2009-808 Transfer Funds for County Engineer for Ditch Maintenance		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:17:52 AM	· Resolution 2009-809 Cancel Session September 8, 2009 and September 10, 2009		There will be no quorum available due to attendance and participation at the Fulton County Fair.  Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:18:36 AM	· Resolution 2009-810 Award Bid for Recycling of Ferrous/Non-Ferrous Metals on Behalf of Transfer Station		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:19:19 AM	· Resolution 2009-811 Execute Agreement to Release Mortgage		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:20:45 AM	· Resolution 2009-812 Transfer Appropriations for Transfer Station		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:21:30 AM	· Resolution 2009-813 Approve Then and Now Purchase Orders		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:21:50 AM	· Resolution 2009-814 Approve Purchase Orders and Travel Requests		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:22:58 AM	Adjourn		Commissioner Genter made the motion and Commissioner Short seconded the motion.
	Approved:     Joseph D. Short     Dean Genter     Paul Barnaby		Attest:   ______________________ Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.