Description

Minutes of Meeting

Date

10/26/2009

Location

Commissioners Session Room

 

Time

Speaker

Note

9:00:32 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All present

 

9:01:32 AM

Resolution 2009-968 Approve Minutes of October 22, 2009

Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:02:06 AM

Resolution 2009-969 Approve Agenda As Presented or Amended

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:02:43 AM

OLD BUSINESS:
· Review Audit Report of Fulton County Agricultural Society

 

9:03:13 AM

·Review Audit Report of Fulton County Health Department

 

9:03:37 AM

·Review Dog Warden Report For Week Ending 10/3/2009

 

9:05:00 AM

NEW BUSINESS:

· Discuss Interdepartmental Billing for Internal Service Departments

Vond Hall, County Administrator, sent through a policy he is working on for internal departmental billing.  He stated that he sought approval from the Auditor of State for the creation of these accounts and approval was granted.  Mr. Hall sent through estimates of what it costs to run each of the special revenue funds for IT, GIS, & Loss Control.  The primary goal is to account for the financing of the services provided from one department to another on a cost reimbursement basis or on a flat rate fee schedule.  The schedule is based on an indirect cost plan.  In this case, billing software will be needed to be able to track the time working on a request from another department.  Commissioner Genter asked when it would be effective.  Mr. Hall stated it would be effective 2010, to be encumbered by the beginning of the year. 

 

Mr. Hall stated that prior to this, the departments were able to operate at no additional expense for these services.  The prosecutor had said at that time that they could not charge the departments because there were no internal service accounts set up. Now that the accounts have been approved the state examiner and prosecutor are ok with this. 

 

Mr. Hall said that the General Fund would also have to set aside dollars to pay the general fund’s share as well, but in the long run will bring back $100K as a result. He is planning to set with each of the departments to get their feedback and see if adjustments need to be made.  The policy will need to be adopted by the beginning of the year.

9:12:16 AM

· Resolution 2009-970 Award Bid for Snow Removal/Ice Control for 2009-2010 Season

The award of bid for both Western and Eastern District offices was awarded to Anything Grows Snow Removal, Wauseon, Ohio. Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:14:10 AM

· Resolution 2009-971 Lower Purchase Orders for Department of Job and Family Services

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:14:57 AM

· Resolution 2009-972 Increase and Transfer Appropriations for Various Departments

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:16:09 AM

· Resolution 2009-973 Enter Into Contract 2009-128 with Lingvai Excavating LLC for Riviera Mobile Home Sanitary Sewer Project

The Board entered into contract with Lingvai Excavating in the amount of $58,355.00. Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:18:09 AM

· Resolution 2009-974 Set 2010 Premium Plan Rates and Alternate Plan Rates

Andy Votava, Organizational Development Director, presented the Board with a resolution to adopt the 12% employer contribution plan.  Commissioner Genter stated since they are no longer doing the paid-in-lieu, together with the reduction in wages, furloughs, and pay freezes, he is not in favor of the 12%.  He stated that he understands what is trying to be achieved with the 12%, but doesn’t think that at this time it is the right thing to do for the employees.

 

Commissioner Short asked Mr. Votava if he has heard much consternation from the employees regarding the 12%.  Mr. Votava stated that he has not received a lot of feed back, mostly technical questions.  The only complaints he has received were regarding the proposal to discontinue the opt-out and the timelines of getting the deductible credit activities done. 

 

Mr. Genter noted that elected officials are going to be stuck on the alternate plan which is at a 10% employee contribution. Mr. Votava stated the elected officials are going to have to make 2 choices during the open enrollment period.  1) What their premium is going to be.  If they choose not to waive to the 12%, they will have the 10% plan.  If they choose not to waive the HSA money, they will be in at the 2009 rate. 

 

Mr. Votava explained that he prepared 3 resolutions: 1) to adopt the 12% plan/main plan.  The employee contribution is the same, the employer share is lower; 2) to adopt the 10% plan which is specifically written to only be eligible to elected officials that do not waive and those that are subject to collective bargaining agreements with separate health insurance clauses; and 3) for the 2010 Wellness Program Initiative.

 

He stated that he received good news through a call from Kris Gerken from Huntington Insurance regarding the MMO renewal.  MMO has agreed to a 0% change in the attachment point and a 0% stop loss. 

 

Commissioner Short noted that with the vacations that were provided to the employees because of the good claims history, it did reduce overall costs by 10%.  Mr. Votava stated that on a projection basis they will break even.  Commissioner Short stated that if this were not a self-insured program he would agree with Commissioner Genter, however it is a self-insured program and the whole idea behind the process is to keep premiums as level as possible for the employees.  In this case, premiums have stayed the same.  If we are paying 12% and have a good claims history, they can do vacations again at the end of 2010.  Commissioner Genter stated that he doesn’t believe that the difference of the 10% or 12% will make a difference on whether or not they do vacations at the end of the year.  The biggest impact is going to be the $600 credit for the wellness program.  He stated that it would be a goodwill gesture to the employees to keep the percentage at 10%.  The employees have already been hit with what was done with furloughs, salaries being froze, paid in lieu being taken away and not everyone played that same game.  The employees under the control of the Commissioners have taken the biggest impact.  He is not willing to vote for the 12%.

 

Commissioner Short stated that he is hoping that it will be a good year and that they can give back at the end of the year with vacations. 

 

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried 2-1. Commissioner Genter voted no.

9:33:12 AM

· Resolution 2009-979 Set 2010 Premium Plan Rates and Alternate Plan Rates

Mr. Votava explained that the plan details are the same, just calculated at 10% employee contribution.  This plan is limited to the elected officials that do not waive to the 12% and those that are subject to collective bargaining agreements that have a separate health insurance clause.  He stated that there are 2 at this time in that category:  1)  the 911 dispatchers, their agreement is up June 30, 2010 and 2) The Sheriff’s Deputies which are in their negotiation window right now.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried 2-1. Commissioner Genter voted no.

9:35:48 AM

· Resolution 2009-975 Authorize Proposed Wellness Program Initiative

Mr. Votava stated that the wellness program consists of 3 major components.  1) Tobacco free, which is already imbedded in the rates; 2) A deductible credit concept for agreeing to certain wellness program activities; and 3) Cash incentive for:  a) clinical wellness activities b) healthy living which will incorporated self-report programs, lunch & learns, community walks, etc; and spousal participation.  Commissioner Short inquired if the employees participate in all the wellness activities if the benefit is greater in 2010 than in 2009.  Mr. Votava stated yes.  Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried 2-1. Commissioner Genter voted no.

9:37:53 AM

· Resolution 2009-976 Approve Change Order and Final Pay Request for B. Hill'z Excavating for 5-2F.0 Bridge Replacement Project and release retainage

The Board approved a change order in the amount of $3,321.20; a final pay request in the amount of $64,769.98; and the release of retainage for B.Hillz Excavating, Inc. for work performed on the replacement of Bridge 5-2F.0 project.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:41:10 AM

· Resolution 2009-977 Approve Leave of Absence for Senior Center Employee

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried 2-1. Commissioner Genter voted no.

9:43:20 AM

· Resolution 2009-978 Approve Purchase Orders and Travel Requests

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:43:50 AM

Adjourn

Commissioner Genter made the motion and Commissioner Short seconded the motion.

 

Approved:

 

 

Joseph D. Short

 

 

Dean Genter

 

 

Paul Barnaby

 

 

Attest:

 

 

Jennifer L. Connors, Clerk

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.