Description	Minutes of Meeting
Date	10/15/2009	Location		Commissioners Session Room
Time	Speaker		Note
9:00:07 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance-All present
9:01:16 AM	Resolution 2009-933 Approve Minutes of October 13, 2009		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:02:13 AM	Resolution 2009-934 Approve Agenda As Amended		Agenda was amended to include execution of a letter of support for the Pettisville Safe Routes to School Program. Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:03:15 AM	· Resolution 2009-935 Approve Payment of Bills		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:03:51 AM	Resolution 2009-942 Execute Letter of Support for Pettisville Safe Routes to School Program		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:05:20 AM	·Andy Votava, Organizational Development Director To Discuss 2010 Health Insurance Plan		Mr. Votava presented the Board with a packet that was previously shared in a meeting with elected officials and department heads.  He stated that this is info that he had brought before the Board at various times throughout the year.  Open enrollment is coming and if this meets with their approval he will work on the legislation.  He outlined the 2009 financial data and discussed the enrollment trend.  He stated that there was an increase in family contracts, due largely to spouses being laid off.  He stated that in 2009 there was increase in expenses but are tracking at less than projected.  Overall it has been a good year.    Rate setting data for 2010 was discussed stating that the assumptions built into the rates are based on September enrollment.  A great renewal was just received from MMO as the Consortium just entered into a 5 year agreement with no admin the 1st year.  The remaining 4 have been pro-rated.  The stop-loss rate is still preliminary but numbers are looking good.  He will receive an update from Kris Gerken later today on that, but right now it is at 3.5%. There has been 1 stop-loss this year and possibly one more by the end of the year.  Dental is tracking @7% with no additional increases in regular rate.  Vision is a 2 year contract so there is no increase in rates this year.  Employees will pay 12% of the total cost, but will pose no increase of contribution from the employee.  The plan design would also include a deductible credit for participation in certain wellness activities.  For budgetary reasons, the waiver program for 2010 will be discontinued.    Resolution 2009-943  Commissioner Barnaby made the motion to accept the proposal as presented and Commissioner Short seconded the motion.  Motion carried 2-1.  Commissioner Short stated that the plan that is in place is working well.  Commissioner Genter stated he is not in favor of the 12% or a fan of the wellness program.  He stated that with the furloughs and no pay raises for 3 years that have been put into place, we don’t need to add another expense.    A Joint Health Consortium Meeting will be taking place today in Henry County at 11:00 a.m.
9:55:50 AM	Recess
10:03:13 AM	·Review Job Requisition for WIA Program		With WIA Stimulus funds, there is an opportunity and need to put a part-time position in place that is designated specifically designated for the youth program.  This position would require no general fund dollars.  The Economic Development director will be forwarding a job description and further details.
10:05:37 AM	·Review Mid-Month Financial Report		Mr. Hall presented the Board with a current snapshot of all funds.  He stated that this includes this week’s payroll, however sales tax figures are not in yet.
10:06:31 AM	NEW BUSINESS: · Resolution 2009-936 Award Bid for Northeast Fulton County Water System Project		The Board held a bid opening for the Northeast Fulton County Water System Project on September 28, 2009.   There were 6 separate contracts, each identified separately as follows:   Contract A:     Booster Pumping Station and                          Control Valve Unit                             Engineer’s Estimate $365,000 Contract B:     Evergreen Elevated Tank –                         250,000 Gallon Tank                         Engineer’s Estimate $850,000                         B Alternate –                        150,000 Gallon Tank Contract C:     Electrical                                 Engineer’s Estimate $225,000 Contract D1:   Water Mains and Appurtenances                          (Fulton and Swancreek                          Townships)                         Engineer’s Estimate $2,197,000 Contract D2:   Water Mains and Appurtenances                         (Amboy Township)                         Engineer’s Estimate $1,408,000 Contract D3:   Water Mains and Appurtenances                         (Amboy Township)                         Engineer’s Estimate $895,000   Bids were received as follows:   Maguire Iron, Inc. Sioux Falls, ND  Contract A:     No Bid            Contract B:     $811,200.00                         B – Alternate:  Deduct                         $162,400.00 Contract C:     No Bid Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid     Phoenix Fabricators Sebree, KY Contract A:     No Bid Contract B:     $849,376.00                         B-Alternate:  Deduct $115,400.00 Contract C:     No Bid Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid     Superior Excavating Auburn Hills, MI Contract A:     No Bid Contract B:     No Bid Contract C:     No Bid Contract D1:   $1,727,349.75 Contract D2:   $1,103,895.75                         D1 & D2 Combined Bid:                          $2,831,245.50 Contract D3:   $691,194.00     Caldwell Tanks, Inc. Louisville, KY  Contract A:     No Bid Contract B:     $746,000.00                         B- Alternate:  Deduct $169,000.00 Contract C:     No Bid Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid     Retzke/Snyder Electrical Contractors Inc. Sylvania, OH  Contract A:     No Bid Contract B:     No Bid Contract C:     $131,778.00 Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid     All Purpose Contracting Delphos, OH  Contract A:     No Bid Contract B:     No Bid Contract C:     No Bid Contract D1:   No Bid Contract D2:   $1,089,387.40 Contract D3:   $664,523.08     Salenbien Trucking & Excavating, Inc. Dundee, MI  Contract A:     No Bid            Contract B:     No Bid Contract C:     No Bid Contract D1:   $1,781,038.50 Contract D2:   $1,134,983.50 D1 & D2 Combined Bid:   $2,916,022.00 Contract D3:   $695,750.00     Anderzack-Pitzen Construction Metamora, OH  Contract A:     No Bid Contract B:     No Bid Contract C:     No Bid Contract D1:   $1,943,005.70 Contract D2:   $1,205,827.69                         D1 & D2 Combined Bid:                          $3,148,833.39 Contract D3:   $788,868.00       Brint Electric, Inc. Toledo, OH  Contract A:     No Bid Contract B:     No Bid Contract C:     $176,900.00 Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid     Underground Utilities Monroeville, OH Contract A:     No Bid Contract B:     No Bid Contract C:     No Bid Contract D1:   $1,814,935.55 Contract D2:   No Bid Contract D3:   No Bid     Regent Electric Toledo, OH Contract A:     No Bid Contract B:     No Bid Contract C:     $191,777.00 Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid     Zink/Covell Excavating Samaria, MI  Contract A:     No Bid Contract B:     No Bid Contract C:     No Bid Contract D1:   No Bid Contract D2:   No Bid Contract D3:   $795,463.00     Woolace Electric Stryker, OH  Contract A:     No Bid Contract B:     No Bid Contract C:     $140,000.00 Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid   Crestline Paving & Excavating Toledo, OH Contract A:     $404,800.00 Contract B:     No Bid Contract C:     $228,000.00 Contract D1:   $1,957,192.40 Contract D2:   $1,313,079.00                         D1 & D2 Combined Bid:                          $3,270,271.40 Contract D3:   $839,907.50     Gleason Construction Holland, OH  Contract A:     No Bid Contract B:     No Bid Contract C:     No Bid Contract D1:   $1,911,830.50 Contract D2:   $1,175,804.25                         D1 & D2 Combined Bid:                          $3,087,634.75 Contract D3:   $857,286.00     Transtar Electric Toledo, OH  Contract A:     No Bid Contract B:     No Bid Contract C:     $174,160.00 Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid     Hank’s Plumbing & Heating Toledo, OH Contract A:     $316,447.00 Contract B:     No Bid Contract C:     $189,000.00 Contract D1:   $2,049,682.40 Contract D2:   $1,277,597.20                         D1 & D2 Combined Bid:                           $3,327,279.60 Contract D3:   $810,224.00     Marine Building Group Maumee, OH Contract A:     $326,000.00    Contract B:     No Bid Contract C:     No Bid Contract D1:   No Bid Contract D2:   No Bid Contract D3:   No Bid   The bids were referred to the Fulton County Sanitary Engineer for review and recommendation for award of bid.   After review by the Engineering firm and the Sanitary Engineer, the bids were awarded as follows:   Contract A: Hanks Plumbing and Heating, in the amount of $316,447.00   Contract B: Caldwell Tanks, Inc. $746,000.00   Contract C: Retzke/Snyder Electrical Contractors, Inc. $131,778.00   Contract D1: Superior Excavating, Inc. $1,688,550.20   Contract D2: Superior Excavating, inc. $1,075,756.80   Mr. Musallam stated that Contract D3 has not yet been awarded and that the contract has agreed to hold their bid for 6 months.  At that time they can either drop the bid or sign and extension.  He further stated that there was a combined bonus on contracts D1&D2 which saved approximately $70K.   Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:14:01 AM	· Review Clerk's Notice of New Single County Ditch Petition 2110-Howard             Resolution 2009-941 Order Fixing Time of View and 1st Hearing		A Single County Ditch Petition was filed by Jack Howard et al. to install a new outlet tile.  Rod Creager, Chief Deputy Engineer, was present and presented the Board with a map illustrating the petitioned area.  He stated that currently there are 2 -12” tiles in there now.  One is no good. Preliminarily, they would leave the better of the two of the 12” in tiles place and replace the other with an 18”.   Commissioner Barnaby made the motion and Commissioner Genter seconded the motion.  Motion carried unanimously.   A date and time of November 16, 2009 at 10:00 a.m. has been fixed as the time of view at the site of the proposed improvement and the first hearing will be held on November 30, 2009 at 10:30 a.m. in the meeting room of the Fulton County Board of Commissioners.
10:21:03 AM	· Resolution 2009-937 Appoint Prevailing Wage Coordinator for Various Projects		Ziad Musallam, Sanitary Engineer, has been appointed as Prevailing Wage Coordinator for the Riviera MHP Project, the Northeast Fulton County Water System Project and the Senior Center Generator Project.  Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:21:21 AM	· Resolution 2009-938 Transfer Appropriations for Various Departments		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:21:51 AM	· Resolution 2009-939 Approve Then and Now Purchase Orders		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
10:22:18 AM	· Resolution 2009-940 Approve Purchase Orders and Travel Requests		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:23:00 AM	Adjourn		Commissioner Genter made the motion and Commissioner Barnaby seconded the motion.
	Approved:     Joseph D. Short     Dean Genter     Paul Barnaby     Attest:     Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.