Description

Minutes of Meeting

Date

10/8/2009

Location

Commissioners Session Room

 

Time

Speaker

Note

9:00:36 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All present

 

9:01:30 AM

Resolution 2009-906 Approve Minutes of October 5, 2009

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:02:32 AM

Resolution 2009-907 Approve Agenda As Presented

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:03:13 AM

OLD BUSINESS:
· Resolution 2009-908 Approve Payment of Bills

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:03:42 AM

·Review Auditor/Treasurer Tie-Out

 

9:09:19 AM

·Discuss Transfer Station Operations

 

 

 

 

 

 

 

 

 

 

Resolution 2009-916 Approve Waiver of Charges for Fulton County Solid Waste and Recycling Facility

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resolution 2009-919  To Increase Allowable Part-time Positions for Transfer Station Facility

 

Vond Hall, County Administrator, presented the Board with 2 charge accounts for the transfer station that have not been paid.  They have worked with the Prosecutor’s Office and had communications with the debtors and still have refused to pay.  One company is no longer in business.  The other is for a debt that is 5 years old and there is no record of what the original charges are.  The account holder is stating he did not make the charges.  Mr. Hall stated that it would require a resolution from the Board to write off the charges as uncollectable.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

 

Mr. Hall stated that the next topic is the financial position of the Transfer Station.  He stated that the fund is currently over appropriated.  There is a little room in the certificate to increase but will still be short.  In anticipation of the cash collections to the end of the year, the operating expenses are $10K of breaking even.  That includes the ERIP of a transfer station employee that was not anticipated at the beginning of the year.  He presented the Board with a report showing YTD receipts.  Subsequent pages outlined the department’s operating budget, encumbrances, cash, and a YTD report of all funds.  He noted that the hauling contractor for the department is the biggest encumbrance and that line is negative and the only way to honor the contract may be to put in more funds.  He stated that so far this year, the General Fund has put $18K into this fund which was at the end of August.  The structure of the department is set so that fees will cover operating expenses, however, the ERIP was not in the budget.  Mr. Hall stated that he will calculate what it will cost to operate until the end of the year.  It is the intention to do it with part-time slots to help lower costs. 

 

Mr. Hall stated that they need more part-time slots in the Transfer Station and Recycling Facility.  He explained that currently there are 4 part-time positions authorized by the Board.  3 of those positions are filled.  Even if all 4 were filled, they still need more.  Mr. Hall asked Andy Votava how many extra they were looking at.  He stated 2.  Mr. Hall stated that to authorize these positions they would need to pass a resolution to increase the allowable part time slots from the previous approved 4 to 6.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion.  Motion carried unanimously. 

 

Mr. Hall stated that he will come back with some figures for their review and further discussion on tipping fees.

9:20:05 AM

·Discuss Correspondence from Stantec & Ohio Wetlands Foundation Regarding Mitigation Requirements

Mr. Hall has been corresponding with Stantec with regard to the Ohio Wetlands, Ohio EPA, Airport and this whole mitigation process.  Commissioner Genter stated that these 2 entities need to get together to fight this out to see who it is they will be working with.  If they can do the mitigation bank, that will be quicker than doing the wetlands.  Commissioner Short stated that Jeff Kramer from Stantec had contacted him, asking if Stantec should make the calls or if the county would.  Commissioner Short stated that they are paying them to have that conversation to work this out.  Commissioner Genter stated that Stantec needs to get these 2 entities together, that is their job and that is what they  are paying them as consultants to do.  Commissioner Barnaby added that this keeps the county out of it so there is no antagonism from our side.  Commissioner Short asked Mr. Hall to contact Mr. Kramer.

9:21:44 AM

·Discuss Correspondence from Aerobeech Regarding Fulton County Airport

Commissioner Genter stated that the response to this was simple.  It was agreed that the taxiway would be constructed provided that it meets the specs of the consultant to make sure that they put in an adequate and proper taxiway.  Mr. Hall stated that Mr. Rupp wrote the letter to the Airport Authority Board and that the response should come from them.  Commissioner Short stated that Mr. Stickley would draft something and everyone on the Airport Authority Board fully understood their position on this. 

9:22:58 AM

NEW BUSINESS:

· Resolution 2009-909 Increase and Transfer Appropriations for Various Departments

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Discussion was held on the request by the Senior Center to increase appropriations for the purchase of a new van.  Commissioner Genter stated he would like to strike the increase and made the motion to amend the prior motion. Commissioner Short seconded the motion.  Motion carried unanimously. (Resolution 2009-920). 

On the amended resolution 2009-909 Commissioner Genter made the motion and Commissioner Short seconded the motion.  Motion carried unanimously. 

9:24:55 AM

· Resolution 2009-910 Grant Extension To Complete Survey, Reports and Schedules for Ditch Improvement 2107-Storeholder

The Board extended the filing of the plans for Ditch Improvement 2107 to November 12, 2009 at 10:00 a.m.  Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:25:59 AM

· Resolution 2009-911 Reappoint Member to Northwest Ohio Regional Port Authority

The Board re-appointed Mr. Allen G. Lantz to another term on the Greater Northwest Ohio Area Port Authority.  His term will commence January 1, 2010 and expire on December 31, 2013.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:26:38 AM

· Resolution 2009-912 Approve Final Pay Request for Ward Construction for 2009 Seal Coat Project

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:27:52 AM

· Resolution 2009-913 Authorize Board President to Enter Into Internship Agreement with Adrian College

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:28:08 AM

· Resolution 2009-914 Approve Then and Now Purchase Orders

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:28:47 AM

· Resolution 2009-915 Approve Purchase Orders and Travel Requests

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:29:06 AM

Recess

 

9:36:08 AM

Bid Opening Culvert Replacement D18.8

The engineer’s estimate on this project is $124,220.00.  Bids were received as follows:

 

B. Hill’z Excavating, Inc.

Wayne, OH

$116,803.00

 

Vernon Nagel, Inc.

Napoleon, OH

$115,184.00

 

Diversified Road & Pipe

Whitehouse, OH

$128,794.00

 

Crestline Paving & Excavating

Toledo, OH

$133,998.50

 

Miller Contracting Group

Ottoville, OH 

$108,923.20

 

R.G. Zachrich Construction

Defiance, OH 

$129,710.31

 

Anderzack-Pitzen Construction

Metamora, OH 

$118,977.00

 

Miller Brothers Construction

Archbold, OH 

$118,709.00

 

The bids were turned over the Engineer’s Office for review and recommendation for award of bid.

9:44:18 AM

Executive Session To Discuss the Employment of a County Employee

 

Resolution 2009-217

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Roll call vote: Barnaby, yes; Genter, yes; Short, yes.    Motion carried unanimously.

9:59:44 AM

Out of Executive Session

 

 

Resolution 2009-918  Approve Leave of Absence Without Pay

Action was taken to approve the Leave of Absence without pay for a Job and Family Services employee.

 

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

10:00:08 AM

Adjourn

 

 

Approved:

 

 

Joseph D. Short

 

 

Dean Genter

 

 

Paul Barnaby

 

 

Attest:

 

 

Jennifer L. Connors, Clerk

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.