Description	Minutes of Meeting
Date	5/21/2009	Location	SESSIONROOMFTR
Time	Speaker	Note
9:01:04 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All present
9:01:59 AM	Resolution 2009-439 Approve Minutes of May 18, 2009	Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried 2-1. Commissioner Barnaby abstained.
9:02:40 AM	Resolution 2009-440 Approve Agenda As Presented	Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:03:10 AM	OLD BUSINESS: · Resolution 2009-441 Approve Payment of Bills	Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:03:48 AM	·Review Permissive Sales Tax Report	It was noted that sales tax numbers are down $180,460.63 year-to-date.
9:04:29 AM	·Review Correspondence from JFS Employee	The Board received a letter from a JFS employee requesting some flexibility in the current vacation and sick leave policy.  Commissioner Genter stated he believes the current policy to be in the direction that it needs to be.  He explained that vacation time is set for that purpose, as well as sick leave.  Giving an individual the right to flip flop these days will likely lead to problems somewhere down the line.  Commissioner Short agreed and Commissioner Barnaby stated he also felt the current policy is sufficient.  Commissioner Genter directed Mr. Hall to draft a letter in response.
9:06:35 AM	·Review Financial Reports	Mr. Hall presented the Board with a mid-month financial report outlining fund totals with year- to-date and month-to-date revenue and expenses.  He further presented a report illustrating general fund revenues by line item which further included the percent in which each line is lagging.  He stated that the decline in sales tax collections will make it very tight until the 2nd half of property tax distribution takes place until August.
9:09:40 AM	·Discuss Funding Options and Alternatives for Soil and Water Conservation District and OSU Extension	Mr. Hall stated that this as there have been preliminary discussions regarding funding options for the Soil and Water Conservation District and OSU Extension office.  He has had meetings with 2 of the Soil and Water board members and the District Director.  He has also put into the Director in writing some ideas to put certain departments or personnel under Soil and Water to see if they would be eligible for state matching funds.  There have been discussions regarding moving the recycling coordinator into the Soil and Water Department.  The recycling operation itself would not as that is pat of MR/DD.  Mr. Hall is trying to find solutions that meet the mission of Soil and Water but also the state mandates of recycling.  The Director has stated that he would send this to his supervisor for approval.  No answer has been received as of yet.  Mr. Hall stated that if the final payment is going to be made to Soil and Water, it has to be done by the end of the month to be eligible for state match.  The decision on the final payment cannot be made until an answer or direction is received from the state.  Mr. Hall stated that there have been discussions with Triangular Processing to discuss staffing.  He stated that with the traffic at the drop-off site, it would be hard to close that portion.  The City may have to come to the table on this.  Commissioner Genter stated noted that these are non-mandated services.  Commissioner Barnaby stated that there still needs to have ag support.  Commissioner Short noted that they are not eliminating the services, just reducing.  Mr. Hall stated that he is trying to reallocate some program dollars to keep them both afloat.  Commissioner Short stated that the value that each offer is tremendous and he does not want to cut the programs but some reductions will have to be made.  Commissioner Genter also stated that cuts have to be made as these programs are not mandated and public safety is.
9:25:46 AM	NEW BUSINESS: · Resolution 2009-442 Execute Ohio Department of Job and Family Services Sub-grant Agreement 2009-72	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:28:34 AM	· Resolution 2009-443 Accept Retirement of Records Center Director	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:29:18 AM	· Resolution 2009-444 Approve Legal and Authorize Advertisement of Bids for Ditch Project 2106	Bids will be accepted until 9:30 am on June 18, 2009 and will be opened at 9:31 a.m. Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:30:22 AM	· Resolution 2009-445 Continue View and Hearing on Ditch Improvement Number 2109-Anderson	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:30:50 AM	· Resolution 2009-446 Lower Purchase Orders for Department of Job and Family Services	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:31:12 AM	· Resolution 2009-447 Approve Then and Now Purchase Orders	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:31:32 AM	· Resolution 2009-448 Approve Purchase Orders and Travel Requests	Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:31:58 AM	Resolution 2009-449 Executive Session To Discuss Pending Court Action	Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Roll call vote: Barnaby, yes; Genter, yes; Short, yes. Motion carried unanimously.
10:19:34 AM	Out of Executive Session	no action taken
10:19:50 AM	Executive Session To Discuss Compensation of a Public Employee	Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Roll call vote: Barnaby, yes; Genter, yes; Short, yes.  Motion carried unanimously.
11:17:28 AM	Out of Executive Session	no action taken
11:17:45 AM	Adjourn	Commissioner Barnaby made the motion and Commissioner Short seconded the motion.
	Approved:     Joseph D. Short     Dean Genter     Paul Barnaby     Attest:     Jennifer L. Connors, Clerk     A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.