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Description |
Minutes of Meeting |
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Date |
5/14/2009 |
Location |
Commissioners
Session Room |
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Time |
Speaker |
Note |
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9:00:43 AM |
Call Meeting to
Order
Pledge of Allegiance
Opening Prayer
Roll Call Attendance - All present |
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9:01:36 AM |
Resolution
2009-412 Approve Minutes of May 11, 2009 |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:02:32 AM |
Resolution
2009-413 Approve Agenda As Presented |
Agenda was amended
to include a discussion under old business with Ziad Musallam
regarding responses to Village of Lyons questions and concerns
regarding the Northeast Fulton County Water Proposal.
Commissioner Short made the motion and Commissioner Genter
seconded the motion. Motion carried unanimously. |
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9:03:09 AM |
OLD BUSINESS:
· Resolution 2009-414 Approve Payment of Bills
|
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:03:35 AM |
·Discuss Attendance
to 4-H Camp Palmer Dinner |
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9:05:23 AM |
·Discuss Attendance
to Northwest Ohio Family and Children First Council Legislative
Breakfast |
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9:06:16 AM |
·Review Dog Warden
Report for Week Ending 5/11/2009 |
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9:06:46 AM |
Ziad Musallam,
Sanitary Engineer - regarding prepared written responses
proposed by Lyons Village Council |
Mr. Vond Hall
presented the Board with a draft letter addressing the questions
and concerns regarding the proposed Northeast Fulton County
Water Project received from the Village of Lyons, on May 7,
2009.
The following
questions were addressed:
1. “What are the construction
costs for the
complete project starting at the Swancreek line and ending at
the Teleflex?”
Currently, the estimated project cost from Swancreek to
Teleflex would be $6,000,000.
2. “What are the construction costs for the complete project
starting at the Swancreek line and ending at the Evergreen
Schools?”
Currently, the estimated project cost from Swancreek to
Evergreen Schools would be
$4,780,000.
3. “Will you utilize all the stimulus funds earmarked
for the project no matter where it ends?”
Yes.
4. “If the Village of Lyons would choose to remain
independent and purchase water from the county district what
would be the cost?”
Provided that no water commingling between Fulton County and
other sources, the current cost of purchasing water would at
$6.80 per 1000 gallons (including debt service). This rate will
be confirmed as the final project’s funding sources are
identified (i.e. amount of loans) and final project’s end users
count. Please note that the Village of Lyons will be responsible
for the operation, maintenance and replacement of all
infrastructures beyond the wholesale point (master meter).
5. “If the Village of Lyons would turn over our system to the
county district what would be the cost to our residents be?”
The rate would at $6.95 per 1000 gallons (including debt
service). This rate will be confirmed as the final project’s
funding sources are identified (i.e. amount of loans) and final
project’s end users count.
6. “Is the county going to make money on this waterline for
the county budget?”
No. Fulton County operates various independent water
districts. All funds that are generated from the sale of water
remain within the individual operating (enterprise) fund which
is used to pay for the costs associated with operation,
maintenance, replacement and capital improvement of the
individual district’s infrastructures. The Ohio Revised Code
prohibits the use of the individual district fund by other funds
and especially the county’s general funds.
7. “How would future replacements or upgrades to
waterlines be determined?” If the involved entities opted to
operate the NEFC Water System as “One-System”, the decision and
cost of replacing or upgrading waterlines would be the
responsibility of the NEFC Water System.
8. “If the water tower is taken offline who is
responsible for it?”
If the involved entities opted to operate the NEFC Water
System as “One-System”, the decision and cost of maintaining the
existing water tower would be the responsibility of the NEFC
Water System.
9. “If the Village of Lyons would attempt to get out of our
agreement with the County to maintain the Teleflex line and give
that line back to the county would you bring the new line to
Teleflex as part of the county district? Would that not be ideal
thing to do since you have the funds available?”
If water supply becomes unavailable from the Village of
Lyons, the NEFC Water System would be responsible to provide
water to all users of the Teleflex Waterline.
10. “How is Pike Township and Royalton Township included in
the project? How will the county be bringing water to them?”
The Board of Fulton County Commissioners duties are to
preserve and promote the public health and welfare of its
citizens within the unincorporated areas of the county and
within the local entities (if mutually agreed). As part the
proposed NEFC Water System Project, the necessary
infrastructures would be available to provide for trunk water
mains (supply) to these areas. Therefore, distribution
waterlines would be further extended as necessary/petitioned by
the properties owners, subject to the current Fulton County
Comprehensive Plan.
Commissioner Short
stated that #6 has been a big concern and wanted to dispel the
rumors surrounding this issue. The county is charging a .25
cent/1000 gallon surcharge only for the purpose of maintenance
and repair on the system. Fulton County is not making any money
on this and the surcharges are not going to the county general
fund. Mr. Musallam added that the surcharges received must stay
in the water enterprise funds and cannot be comingled with
individual district funds or the county general fund.
Commissioner Genter
inquired of the rates. Mr. Musallam stated that the 2 rates
listed in numbers 4 & 5 are wholesale vs. retail. He stated
that these rates are tentative and cannot be confirmed yet until
all funding becomes known. It is currently based on the
stimulus funds being received and the rest is a loan.
Commissioner Genter
stated that he would like to formalize this and send on to Vicki
Smith for their next council meeting. |
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9:19:14 AM |
NEW BUSINESS:
· Resolution 2009-415 Transfer Funds for
Department of Job and Family Services for Mandated Share of
Public Assistance |
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:19:40 AM |
· Resolution
2009-416 Authorize County Administrator to Negotiate
Terms and Conditions of Employment for Workforce Development
Case Manager Position |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:20:09 AM |
· Resolution
2009-417 Transfer Funds for County Share of Information
Technologies Department |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:20:33 AM |
· Resolution
2009-418 Award Bid for FY08 CDBG Fayette Sewer
Improvement Project |
Pursuant to the
recommendation of Steve Brown, Regional Planning Director, the
bid was awarded to Marine Building Group, Inc. of Maumee, Ohio
for Contract A in the amount of $114,000.00 and Contract B in
the amount of $56,000.00 for a total bid amount of $170,000.00.
This is less than 10% over the engineers estimate of
$159,000.00.
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:21:37 AM |
· Resolution
2009-419 Award Bid for Ditch Improvement Project 2105
|
The bid was awarded
to Sand Ridge Excavating of Cloverdale, Ohio in the amount of
$121,176.45. This is below the engineers estimate of
$133,940.00.
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:22:20 AM |
· Resolution
2009-420 Increase Appropriations for Adult Probation
Department |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:23:05 AM |
· Resolution
2009-421 Approve Recommendation of Loss Control
Coordinator Regarding BWC Claim |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:23:57 AM |
· Resolution
2009-422 Authorize Board President to Execute Area 7
Sub-Grant Agreement 2009-70 |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:25:03 AM |
· Resolution
2009-423 Transfer Funds for 1st Quarter Supply Usage
Reimbursement |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:25:31 AM |
· Resolution
2009-424 Transfer Funds for 1st Quarter Copier
Maintenance Reimbursement |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:26:07 AM |
· Resolution
2009-425 Approve Then and Now Purchase Orders
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Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:26:27 AM |
· Resolution
2009-426 Approve Purchase Orders and Travel Requests
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Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:26:43 AM |
Recess |
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9:32:13 AM |
Brett Kolb and
Rod Cheney To Discuss Non-Emergent Transport
Resolution
2009-427 Approve New Wage Rates for Non-Emergency
Transports |
Brett Kolb and Rod
Cheney were present and presented the Board with a new
non-emergency transport wage proposal.
Currently, in 2008,
total wages are at $110,218 for non-emergency transport. Mr.
Cheney stated that the EMT’s on call currently receive $40.00
each time they are called out.
The new proposal
would be a 24 hour shift, at $100.00/day, no matter how many
times they were called out. With 2 EMT’s as required, this
would be a total of $200.00/24 hour shift. This would cut wages
by 23%.
This proposal will
still provide 24/7/365 coverage and a fixed labor cost even if
the amount of runs increase.
Mr. Cheney stated
that their heaviest days are Monday through Friday, but do have
some Saturdays and occasionally a Sunday run.
Commissioner Genter
suggested that wages be paid in the amount of $50/day if on
call, but no runs are made and $100/day with runs. Mr. Kolb
stated that statistical information shows that runs are made 6
days/week with an occasional Sunday and that they could
implement the $50.00/$100.00 per day for Sundays. Vond Hall
suggested that a Saturday/Sunday combo could be looked at also.
Commissioner Genter
asked when the scheduling would be taking place. Mr. Cheney
stated that if this proposal be accepted, he will get it sent
out today and begin the new rates effective June. Commissioner
Genter asked how many EMT’s they have on the call list. Mr.
Cheney stated there are 44, some are not active. He has asked
that if anyone on that list is no longer interested to submit
their resignation, so others that are can be called.
Commissioner Short
stated that it is tremendous that they have worked together to
reduce the costs and still be able to offer 24/7/365 coverage to
residents. Commissioner Genter stated that it was a well
thought out plan and made the motion to endorse the proposal as
presented. Commissioner Short seconded the motion. Motion
carried unanimously. |
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9:52:10 AM |
Recess |
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10:00:41 AM |
Greg LaBarge, OSU
Extension To Discuss OSU Extension Budget |
Commissioner Genter
stated that this is pursuant to previous conversations taken
place regarding budget cuts that needed to be made. Mr. LaBarge
spoke with the County Administrator, Vond Hall, and came up with
a number that he felt they could still work within a reduced
budget with very minimal cuts. Commissioner Genter asked what
is going on with the regionalization. Mr. LaBarge stated that
it is currently on hold to find out what the numbers come in
statewide. He stated that the House has restored $5 million
back to their budget and the Senate may restore the rest. He is
not expecting a huge decrease from the Federal portion.
Mr. LaBarge stated
that there is some state matching for educator positions however
other positions are county funded, in addition to operating
costs. He stated that he saw the challenges coming and has been
trying to get additional funding and grants to offset their
costs for these positions. He stated that there have been talks
regarding combining office space with Soil and Water. He stated
he would just like to maintain the programming that they have
regardless of where they are located. A big concern among all
is 4-H. Jill Stechschulte is Fulton’s 4-H Agent, including
youth development, workforce development and after school
programs that are paid for by grant dollars. The county has 1.8
FTE’s, so 1 FTE is devoted 100% to 4-H while the balance would
be used in areas of agriculture. Cheryl Spires works with
Family Consumer Sciences such as budgeting, family values and
leadership. She is involved with the “Be Healthy Now” program
in cooperation with the Health Department and Fulton County
Health Center. She also does nutritional programming such as
“Dining with Diabetes” in cooperation with the Fulton County
Health Center and works with Meredith Grimes on Family
Nutritional Planning, especially with those on WIC and Senior
Centers to stretch their dollars and food stamps. Mr. LaBarge
stated he is the co-chair of the agronomic crops team. Camp
Palmer is also a branch of their office and between those 2
things, it offsets the county’s cost share of his salary. Camp
Palmer brings in about $450K as a business in Fulton County.
Commissioner Genter asked if with the work that Cheryl does, if
there could be a more aggressive effort to have the health
department, hospital, senior center and JFS work together to pay
her salary for additional savings to the general fund. Mr.
Labarge stated that some of that is already happening through
NOCAC and OCTE. Commissioner Short stated that in other
counties, they have completely decimated their OSU Extension
Portion due to budget issues. He explained that Fulton County
is looking at $10.4M revenue with $10.7 expenses. Even after
all of the cuts that have been made, there is still a $400,000
gap. He gave Mr. LaBarge a challenge of finding $50K that he
could cut out of his budget. Commissioner Short explained that
he sees the value that OSU Ext provides and wants to keep those
services, but cuts need to be made. He asked to look at other
staff members that can be paid elsewhere to offset their costs
so layoffs will not become necessary. He urged Mr. LaBarge to
continue dialogue with Mr. Hall through this process.
The Board thanked
Mr. LaBarge for coming in. |
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10:32:39 AM |
Adjourn |
Commissioner Short
made the motion and Commissioner Genter seconded the motion. |
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Joseph D. Short
Dean Genter
Paul Barnaby |
Attest:
______________________
Jennifer L. Connors, Clerk
A signed copy of the minutes or a
recording of the meeting in it’s entirety can be obtained in the
office of the Clerk of the Board at 152 S. Fulton St, Ste 270,
Wauseon, Ohio 43567. |
