Description

Minutes of Meeting

Date

3/2/2009

Location

SESSIONROOMFTR

 

Time

Speaker

Note

9:00:07 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All present

 

9:01:04 AM

Resolution 2009-184 Approve Minutes of February 26, 2009

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:01:43 AM

Resolution 2009-185 Approve Agenda As
Amended

Agenda was amended to include Resolution 2009-192 to approve the disposition of unneeded, obsolete or unfit personal property. Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:02:39 AM

· Brinda Miller, Fulton County Engineers Office -Discussion on 2009 Pavement Marking Project and Execute OPWC Cover Sheet

 Ms. Miller requested the Board to sign the cover sheet needed by OPWC to begin the process for the 2009 Pavement Markings.  She stated that she needs to have it sent in by March 20th.  Commissioner Genter asked how much we are expecting to receive for this.  She stated $150,000 like last year which will do approximately 100 miles of center line markings and 200 miles of edge lines.  These will be poly markings vs. water.  The poly holds up better through snow and is more visible in fog.  It will last approximately 5 years.  The Board executed the cover sheet.

9:05:43 AM

· Andy Votava, Organizational Development Director -Further Discussion on Designation of Unclassified Employees

Pursuant to Thursday’s discussion, Mr. Votava was present to give the Board his recommendation for the designation of A8 unclassified employees.  He explained that the Board can appoint anyone that provides clerical or administrative support that has a direct reporting relationship to the County Administrator.  He recommended that the Board’s Staff, consisting of the Board Clerk, Administrative Aide, and Risk Loss Coordinator be designated under ORC §124.11 (A)(8).   Commissioner Barnaby made the motion to approve the recommendation and Commissioner Genter seconded the motion. Motion carried unanimously.

9:08:55 AM

· Sandy Griggs, Senior Center Director -Discussion on Excess Funding from Area Office on Aging

Commissioner Genter presented a spreadsheet outlining funding through the Area Office on Aging.  He stated to Ms. Griggs that they need to be working with the Area Office on Aging to apply for money to help subsidize their program.  He stated that neighboring counties are using that money for things like nutritional services. She noted that she already has a meeting on Thursday regarding nutritional services. He noted that there is also a Legislative Breakfast on April 27, 2009 sponsored by the Area Office on Aging. 

9:19:12 AM

·Review Correspondence from Pettisville Local Schools Regarding Water Tower

Ziad Musallam, Sanitary Engineer, was present for the discussion.  Commissioner Genter explained that a letter was received from Pettisville local schools indicating a need for increase water pressure.  They won’t know exactly the amount until the new school is designed.  

 

Mr. Musallam stated that they could make adjustments as needed and could increase the water pressure to meet the needs of the school and noted that a water tower in that location would also help Archbold.  He did note however that higher water pressure can also cause problems in their distribution system.  He stated also that there is missing pipeline between SR 2 and CR 22, about ¾ of a mile, which must be installed to benefit the water tower.  The hydraulics have yet to be determined.  He will set down with the Engineering Department to work on these issues. 

 

9:27:01 AM

·Review 2007 & 2008 Attendance Record of Mandated Members of Fulton County Family & Children First Council, Pursuant to ORC §121.37

Mr. Hall stated that by statute, the Family and Children First Council must file their report on those on the council that have missed three or more meetings. 

9:27:55 AM

Resolution 2009-192 Approve Disposition of Unneeded, Obsolete, or Unfit Personal Property

Mr. Hall stated that late Friday, orders were received from the Western District Court releasing the animals previously seized by the Fulton County Dog Warden and forfeiting to the State.  A resolution is needed in order to be able to sell the animals.  The fair market value is less than $2,500 so no notice is needed to sell them.  Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:28:55 AM

NEW BUSINESS:

· Resolution 2009-186 Establish New Line and Transfer Appropriations for GIS Department

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:30:14 AM

· Resolution 2009-187 Transfer Appropriations for Records Department

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:30:48 AM

Resolution 2009-188 Transfer Funds for Soil and Water Conservation District

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:31:18 AM

· Resolution 2009-189 Transfer Funds for Copier Maintenance

Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:31:52 AM

· Resolution 2009-190 Approve Purchase Orders and Travel Requests

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:34:16 AM

Discussion on Extension

Commissioner Genter noted that Commissioner Nicely from Defiance County was meeting with Bruce Goodwin today regarding the OSU Extension cutbacks.  Commissioner Short noted that discussions have taken place regarding the possibility of a 12-county region.  Mr. Hall stated that this number seems unworkable to him.  Commissioner Genter stated that the #1 service that Extension is needed for is 4-H.  Commissioner Short stated that other counties have stated that same and that other services may be able to be worked through other departments.

9:34:36 AM

Recess

 

10:01:37 AM

1 st Public Hearing on CDBG, HOME & OHTF Funds

Commissioner Short opened the hearing and turned it over to Steve Brown, Regional Planning Director.  Mr. Brown explained that this is the 1st hearing on all of the eligible programs under CDBG, HOME and OHTF funds.  He presented a listing of all programs and went through the eligibility for each. 

 

In order to be eligible for funding, every activity must meet at least 1 of 3 objectives:

  1. Benefit low and moderate income persons
  2. Aid in the prevention or elimination of slum and blight
  3. Meet community development needs having a particular uniqueness and urgency

 

The programs being offered are as follows and will require a second public hearing on each that is being applied for:

  1. Community Development Block Grant – he noted that no funding determination has been made for Fulton County yet
  2. Water and Sanitary Sewer Program – he noted that the Elmira-Burlington Project was completed through this in previous years.  Mr. Musallam has the second hearing scheduled for this portion on Thursday, March 5, 2009
  3. Economic Development Program – there is $500,000 available.  Fulton County has participated a number of times in this program, the latest being the Zinc Ox project
  4. Comprehensive Downtown Revitalization Tier One Program-this is for doing studies for downtown areas to identify and address the needs of the cities
  5. Comprehensive Downtown Revitalization Tier Two Program-provides funding to eliminate slum and blight as identified in Tier one
  6. Microenterprise Business Development Program-eligible for non-profit organizations
  7. Discretionary Grant Program-provides funding for interesting or unique situations or emergencies
  8. New Horizons Fair Housing Assistance Program-Fulton already has a housing authority and receives funding through that
  9. Community Housing Improvement Program-CHIP – he stated that Fulton is not eligible for this cycle of funding being that they received funding earlier this year.  He further noted that NSP funds can be utilized with CHIP funding
  10. Homeless Assistance Grant Program-provides assistance for homeless prevention/housing placement. 

 

He then explained the program guidelines and proposed timetable:

 

Program Guidelines:

 

  • Total proposed activities must be complete January 1, 2010 through December 31, 2010;
  • All non-residential construction & improvements must meet or exceed State Building Codes;
  • Cost Estimates must be itemized, signed and provided by a qualified source, such as an engineer, architect, contractor, etc.  Estimates must include a useful life statement and a statement that the estimate is based on Federal Prevailing Wage;
  • All construction cost estimates with an estimated cost of $2,000.00 or more, must include federal prevailing wages. (Davis Bacon);
  • Fire Departments must provide a complete list of equipment needed to meet Safety Requirements of the Industrial Commission of Ohio Relating to Fire Fighting, ORC 4121:1-21, along with their itemized list of equipment request and estimate(s) of cost;
  • If additional funds are going to be committed to the project and/or if other sources of funds are included in this project, copies of letters, resolutions, ordinances, etc., committing these funds must be submitted with the application;
  • Organizations, other than local governments, must submit a copy of their constitution and by-laws;
  • Only the County may enter into contracts for your project

 

Timetable:

 

March 2, 2009-First Public Hearing

May 1, 2009-Project Applications due to RPC

May 18, 2009- Second Public Hearing (tentative)

July 2009-Grant Applications Due in Columbus

October 2009- Receive Grant Agreement for Commissioners to Execute

December 2009-Environmental Review Process

January 2010-Projects Begin, provided ER is complete

December 2010-Projects must be complete

 

 

10:26:43 AM

Commissioner Short closed the Hearing

 

10:26:48 AM

Adjourn

Commissioner Short made the motion and Commissioner Genter seconded the motion.  Motion carried unanimously.

 

Approved:

 

 

Joseph Short

 

 

Dean Genter

 

 

Paul Barnaby

 

 

Attest:

 

Jennifer L. Connors, Clerk

 

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.