Description

Minutes of Meeting

Date

6/25/2009

Location

Commissioners Session Room

 

Time

Speaker

Note

9:00:15 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance-All present

 

9:01:17 AM

Resolution 2009-576 Approve Minutes of June 22, 2009

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:01:49 AM

Resolution 2009-577 Approve Agenda As Presented

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:02:07 AM

OLD BUSINESS:
· Resolution 2009-578 Approve Payment of Bills

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:02:24 AM

·Review Notification of Retirement of County Auditor

Nancy Yackee has submitted a letter to the Board advising them that after 36 years of service, as of December 31, 2009, she shall retire as Fulton County Auditor and will not be running for re-election. 

9:03:01 AM

·Discuss Invitation from WBGU-PBS

An Economic Development Summit Workshop will be held on July 7th at WBGU-PBS in Bowling Green.  One Commissioner is invited to attend.

9:03:42 AM

·Review Dog Warden Report for Week Ending 6/20/2009

 

9:04:05 AM

NEW BUSINESS:

· Resolution 2009-579 Approve Change Order No. 1 to Contract No. 2009-75 with The Delventhal Company

The Village of Metamora Council voted to approve the installation of five foot walks on the west and north side of the new park building.  The Contractor also ran into old footings while digging new footers creating additional work.  Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:05:11 AM

· Resolution 2009-580 Authorize Board President to Execute Satisfaction of Mortgages

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:08:08 AM

· Resolution 2009-581 Transfer Appropriations for Various Departments

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:10:43 AM

· Resolution 2009-582 Establish New Line and Appropriations for FY09 Community Corrections Grant

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:11:28 AM

· Resolution 2009-583 Approve Then and Now Purchase Orders

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:11:50 AM

· Resolution 2009-584 Approve Purchase Orders and Travel Requests

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:13:53 AM

Rick Kaczmierzack-President of Swancreek Water District Board

Mr. Kaczmierzack came by to thank the Commissioners for their help and support.  Tina Whalen from the District was also present.  Mr. Kaczmierzack stated that they had a meeting with Mr. Musallam on Tuesday and they received good information that was needed to get some things going.  He stated they have been in discussions with their legal representatives to get working on an agreement with the county to delineate what each entity will be responsible for.  He did state that if there is a loan on the waterline, that the District would like to pay according to the same terms. He stated that they can handle all of the billing for the line.  They are putting in remote readers and they already have the software for that.  They would just need an agreement put in place to be reimbursed for Ms. Whalen’s costs associated with the meter reading.  Ms. Whalen stated that they currently do meter readings every other month but would need to know what billing cycle the Commissioners would like. Mr. Kaczmierzack said this is just starting point and there will be further discussions.

9:20:14 AM

Paul MacDonald, BMV

Mr. MacDonald came in to thank the Board for all their help and that he has enjoyed his time here.  Commissioner Short stated that he too has enjoyed working together and that not one time has he ever heard a complaint about his office.  His last day will be Saturday. 

9:25:21 AM

Recess

 

10:00 AM

View of Proposed Ditch Improvement 2109-Anderson

Commissioner Short convened the view at the site of the proposed improvement at County Road 1 between Road D and EF, Commissioner Genter, Chief Deputy Engineer, Rod Creager, Ron Holdeman and James Leu, Swancreek Township Trustees were present together with various landowners named in the petition.

 

Commissioner Short turned the meeting over to Rod Creager.  Mr. Creager explained that a petition had been filed by Donald Anderson to install new storm drainage along Township Road 1.  An aerial map of the proposed improvement area was presented, together with documents outlining ORC 6131. 

 

He explained that the entire area used to be farmland that has been developed over the years, which can sometime cause drainage issues.  It was his understanding that Mr. Anderson was ordered by the Court to hook up to the tile on the road which is what he is trying to accomplish through this petition. 

 

Two landowners present, Richard Kern and Tom Burzynski, also signed the petition however informed Mr. Creager that when they signed it, they were led by Mr. Anderson to believe it was only to put in a series of catch basins and run tiles through the back of the woods.  They alleged that the issue being discussed today along the road is not what was proposed to them by Mr. Anderson.  Mr. Creager explained that the petition can always be amended. 

 

Commissioner Short asked Mr. Holdeman and Mr. Leu, Swanton Township Trustees, what their policy was as far as tying into the road.  Mr. Holdeman stated that they received a prosecuting attorney’s opinion stating that natural running water can automatically go into the catch basin however not anything that is pumped into it because it is only put in for the purpose of road drainage.

 

A landowner mentioned that Mr. Anderson is legally required to drain his own water and that he would have to create an outlet.  Mr. Creager explained that this is what Mr. Anderson is trying to accomplish by the filing of this petition.  Another landowner stated that he was required by court order to fill in this ditch 14 years ago and that there were not water problems until he opened it up again.  Mr. Creager explained that to create the outlet, he would have to go across 2 other properties and by permit of the township trustees.  A landowner explained that Mr. Anderson is responsible for the North and South and doesn’t feel the others should have to pay for him to satisfy his own legal requirements.  There were also concerns expressed by the landowners that should this project move forward that Mr. Anderson would be granted to perform the work.  Mr. Genter explained that these projects are publicly bid and that it would be a conflict of interest for Mr. Anderson to bid on the project. 

 

The view took place of the catch basin and the area of the proposed improvement.  They walked across CR 1 to find that water was laying in the ditch.  The walked to view the area of the pond and to the area beside Mr. Anderson’s pond were fill had been dumped.  A landowner presented pictures showing water seepage on her property from Mr. Anderson’s pond.  Next they walked the treeline and located the catch basins. 

 

Mr. Creager explained that Mr. Anderson only came in to their office after he wasn’t able to hook up to the tile in the road. He explained that the one of the purposes of the view is to find out if any others are having any problems.  Many landowners stated that they do have water issues out back of the property, however they are not concerned with it.  He stated that they need to decide the best way to address the prayer of the petition and how to get Mr. Anderson to an outlet. 

 

The 1st hearing on this matter will be held in the Board Room of the County Commissioners on Thursday, July 2, 2009 at 10:00 a.m.

 

The view concluded at 11:30 a.m.

11:30 AM

Adjourn

 

 

Approved:

 

 

Joseph D. Short

 

 

Dean Genter

 

 

Paul Barnaby

 

 

Attest:

 

 

Jennifer L. Connors, Clerk

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.