Description	Minutes of Meeting
Date	7/30/2009	Location		Commissioners Session Room
Time	Speaker		Note
9:01:17 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance – All present
9:02:09 AM	Resolution 2009-684 Approve Minutes of July 27, 2009		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:03:03 AM	Resolution 2009-685 Approve Agenda As Presented or Amended		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:03:28 AM	OLD BUSINESS: · Resolution 2009-686 Approve Payment of Bills		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:04:28 AM	·Discuss County Credit Card Request     Resolution 2009-697 Authorize Application for MasterCard for Colin J. McQuade, Eastern District Court Judge		A request has been received for the issuance of a county credit card for the Eastern District Court Judge, Colin McQuade.  Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:07:04 AM	NEW BUSINESS: · Resolution 2009-687 Establish Line Item; Increase and Transfer appropriations for Elmira/Burlington Waterline Fund		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:08:37 AM	· Resolution 2009-688 Authorize Release of Permissive Motor Vehicle Tax Funds to Village of Delta		The Village of Delta submitted a request to the County Engineer for the release of permissive tax funds in the amount of $36,953.44 to assist in the costs of various eligible street related projects within the village.  The County Engineer has reviewed the request and recommended approval.  Based on that recommendation, Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:09:54 AM	· Resolution 2009-689 Establish Line Item; Transfer and Lower Appropriations in FY09 CCG Grant Fund		Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:11:40 AM	· Resolution 2009-690 Establish Receipt Line for Board of MR/DD		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:12:20 AM	· Resolution 2009-691 Waive Hearing Before Budget Commission and Authorize Alternate Plan of Apportionment of Undivided Local Government Funds		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:15:20 AM	· Resolution 2009-692 Approve Pay Request for 1 st Half of 2009 Marriage License and Dissolution Fees for Domestic Violence Victims		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:16:17 AM	· Resolution 2009-693 Enter Into Contract 2009-100 with Gerken Paving, Inc. for the 2009 Asphalt Resurfacing Project		On July 13, 2009, the Commissioners received bids for the 2009 Asphalt Resurfacing Project.  The Engineers Estimate on this project is $2,139,000.00.  2 Bids were received as follows:   Crestline Paving & Excavating Toledo, Ohio $2,165,085.43   Gerken Paving, Inc Napoleon, Ohio $1,844,251.40   The bids were referred to the Fulton County Engineers Office for review and recommendation for award of bid. On July 15, 2009 the Board, upon the recommendation of the County Engineer, awarded the bid to Gerken Paving, Inc.  A contract was successfully negotiated in the amount of $1,844,251.40.    Commissioner Barnaby made the motion to enter into Contract and Commissioner Genter seconded the motion.  Motion carried unanimously.
9:17:36 AM	· Resolution 2009-694 Transfer Appropriations for Veteran's Services		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:18:19 AM	· Resolution 2009-695 Approve Then and Now Purchase Orders		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:19:00 AM	· Resolution 2009-696 Approve Purchase Orders and Travel Requests		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:20:04 AM	Recess
9:39:19 AM	Resolution 2009-698 Hold and Executive Session to conduct an Audit Conference Pursuant to §121.22(D)(2)		Commissioner Genter made the motion and Commissioner Short seconded the motion. Roll call vote: Barnaby, yes; Genter, yes; Short, yes. Motion carried unanimously.
9:58:52 AM	Out of Executive Session		No action taken
9:59:08 AM	Recess
10:01:24 AM	Discuss Preparations for Sales Tax Hearings		County Administrator, Vond Hall, began the discussion by stating that so far this year revenues are down by $700K, by the end of the year, there is a projected loss of over $1Million.  He presented the Board with a draft form of the preparations so far for the sales tax hearings coming up on August 13th and August 20th.  Revenue sources are outlined:  local government funds, fees, sales tax, interest income and real estate taxes.  A section is included on what the general fund does, such as funding the offices of 14 out of 15 elected officials and criminal justice.  He noted that out of the $10.9M budget for 2009, nearly $5.2M is for criminal justice which takes care of public safety, courts, the jail, etc.   According to the Budget Commission, there was a decrease in revenues of $1.3M from 2008 and so far this year $990K has been cut to try and balance.  In 2010, there is $830K in additional cuts needed.   The draft outlines revenue in and out of the general fund and the current and projected general fund balance. Revenues do not support service levels.   It further illustrates what has been done to cut expenses so far and what may have to be done yet.  The proposed plan for discussion included reductions in workforce, reduced hours, wage freezes, furloughs and/or reduction in non-mandatory services.    The report further illustrates why it is necessary to have carryover, as it pays the bills for the 1st quarter of the year before revenues start coming in.    In the plan, for the Board’s consideration is a 1/2% sales tax increase which is estimated to  generate $1.4M - $1.7M.  Mr. Hall noted that other counties have set a maximum self expiring time frame on the increase.   Other considerations are a 3 year freeze on wages; a mandatory furlough up to 80 hours; a change in the hours of operation:  9-4 instead of 8:30 -4:30 would save $500-700K.  With that and the sales tax, it will only take the budget back to even.  Mr. Hall stated that this year there will be about $300K of carryover used.  He further stated that the Budget Commission has the statutory authority to roll back levies which may generate some relief on the property owners side.  He is meeting with them next week.    Commissioner Barnaby proposed a savings of $111K-$151K should furlough be exercised; a 4 day work week or a shortened work day; and the 1/2% increase in sales tax, with a time limit of 3 years to offset the costs.    Discussion was held regarding the advantage of a 3 year expiration vs. mandating a permanent increase.   Commissioner Genter stated that he too is in favor of furlough, 3 year wage freezes, and cutting hours to reduce staffing costs.  He stated that with the changes already made with the health insurance program and the early retirement incentive, the county is pretty lean.  He further stated that there are counties that are already at the full 7% and are still broke.  Fulton has not yet utilized that option.  He is in favor of the 3 year expiration and asking for a review at that time.   Commissioner Short stated that he is in favor of the wage freezes, with the stipulation that there is no balloon at the end of the 3 year period.  He is not in favor of the 3 year sales tax expiration stating that even if things are better at the end of the 3 years, money is still needed to operate.  It should be put on as permanent but be re-evaluated and if circumstances dictate, have it removed.
10:51:18 AM	Adjourn
	Approved:     Joseph D. Short     Dean Genter     Paul Barnaby     Attest:     Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.