Description

Minutes of Meeting

Date

2/23/2009

Location

Commissioners Session Room

 

Time

Speaker

Note

9:00:08 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All present

 

9:01:20 AM

Resolution 2009-164 Approve Minutes of February 19, 2009

Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:02:41 AM

Resolution 2009-165 Approve Agenda As Presented

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:03:06 AM

·Ziad Musallam, Sanitary Engineer, to discuss:


1)Northeast Fulton County Water System

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resolution 2009-174 

Re-evaluate Design Firms’ Statement of Qualifications for Northeast Fulton County Water System

Mr. Musallam updated the Board on the funding of the Northeast Fulton County Water System.  He stated that he received notification that this project has been prioritized by the state as # 5 on a list of 156 projects and for the funds that are being requested is fully fundable. He further noted that this project will also get presented to legislators in Washington.  He stated that it is the goal to have the other half funded through a stimulus package.  That has been submitted to the governor’s office.  Commissioner Genter asked when the project can be considered shovel ready.  Mr. Musallam stated that the engineering must be done and EPA approval must be obtained.  It must also be ready to go within 120 days of the funds becoming available.  Commissioner Short asked where we were at funding wise.  Mr. Musallam stated that the Fulton/Lucas Waterline has funding available to get things started.  Commissioner Short asked if the shovel ready date can be done within 120 days.  Mr. Musallam affirmed that it could.   Vond Hall, County Administrator, stated that Metamora was in discussions with the City of Toledo.  They are doing a study and within a matter of a week, they will have answer on Thms.  He doesn’t think that the numbers are going to come back in their favor. He went on to say that this is a viable, reasonable long term solution for the village and suggested that the Board consider reevaluating the design firms that were originally gone through because at the time, Metamora or the Townships were not included as partners in the project.  He said to consider redoing it with the Village and Townships thought process so they can move forward with the village as part of the partnership in order to hire the firm and then proceed to the Fulton Lucas County funding sources that was discussed.

 

Commissioner Genter made the motion to re-evaluate the design firms’ statement of qualifications for Northeast Fulton County Water System with the Village of Metamora and Townships included and Commissioner Short seconded the motion. Motion carried unanimously. 

9:11:58 AM

2)Water Service Agreement with Village of Metamora

Mr. Musallam presented a water service agreement that was originally presented in August with the Village of Metamora.  He stated that this agreement will need to be in place before designing the project or spending any funds.  He explained that the draft agreement was originally presented to the Village and they countered with some changes.  They are requesting that the county, before proceeding with any levying assessments on affected landowners, contact the advisory board.  The advisory Board would consist of the County, Village of Metamora and any affected Townships.

 

Commissioner Short noted that there is no advisory board in place yet.   The Advisory Board will be set up by the Board of Commissioners.  Commissioner Barnaby stated that each Township involved should have a representative on the Board.  Commissioner Short agreed, but stated that further review and discussion is necessary before the agreement is signed.  Mr. Hall also noted that the agreement would have to go in front of the prosecutor for approval before the board could sign. 

9:15:40 AM

3)Wauseon-Archbold Emergency Water Connection

 

 

 

Resolution 2009-175  Support Archbold-Wauseon Waterline Connection and Authorize Submission of Funding Applications Thereof 

Mr. Musallam stated that a need has been identified for an emergency water connection between the City of Wauseon and Village of Archbold.  He stated that any requests for special assistance can still be submitted to Congressman Latta’s office until March.  He requested authorization to submit funding applications from various programs to pay for project costs.

 

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:18:31 AM

· Resolution 2009-172 Authorize Retention of Counsel and Authorize Board President to Enter Into Agreement with Legal Counsel

Andy Votava, Organizational Development Director, and Scott Haselman, County Prosecutor, were present for the discussion.  Mr. Votava explained that the FAA sent an overnight package that was received on Friday that contained the FY09 FAA Grant Agreement and that it must be sent back to them, via fax, today by noon to be eligible for funding.  The grant agreement contains a certification that must be executed by counsel.  Mr. Haselman stated that he cannot sign the certification due to certain language included therein.  He explained that he only has the legal authority to render an opinion to the County and Townships. He stated that the Board would need to hire outside counsel.  He stated that phone calls have been made to line up suitable counsel to carry this out and still meet the noon deadline.

 

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:21:47 AM

· Resolution 2009-171 Authorize Board President to Execute FAA FY2009 Grant Agreement

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:23:16 AM

·Discuss Attendance to 5th Annual Military Families Appreciation/Fun Day

This event will be held on Sunday, April 26, 2009.  The Board plans to attend.

9:24:41 AM

· Resolution 2009-166 Transfer Appropriations for Maintenance Department

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:25:32 AM

· Resolution 2009-167 Create New Fund and New Line Items for Ditch Improvement 2105 Project

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:26:22 AM

· Resolution 2009-168 Authorize Board President to Approve Final Performance Report for CDBG Formula Grant No. B-F-07-024-1

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:27:21 AM

· Resolution 2009-169 Enter Into Contract 2009-49 With Gerken Paving, Inc. for Resurfacing of CR 20 Project

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:28:28 AM

· Resolution 2009-170 Enter Into Contract 2009-50 With Maximus Consulting Services, Inc.

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:30:00 AM

· Resolution 2009-173 Approve Purchase Orders and Travel Requests

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:31:49 AM

Adjourn

 

 

Approved:

 

 

Joseph D. Short

 

 

Dean Genter

 

 

Paul Barnaby

 

 

Attest:

 

Jennifer L. Connors, Clerk

 

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.