Description

Minutes of Session

Date

4/16/2009

Location

Commissioners Session Room

 

Time

Speaker

Note

9:00:20 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All present

 

9:02:06 AM

Resolution 2009-316 Approve Minutes of April 13, 2009

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:02:52 AM

Resolution 2009-317 Approve Agenda As Presented

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:03:29 AM

· Resolution 2009-318 Approve Payment of Bills

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:03:45 AM

·Review Dog Warden Report for Week Ending 4-11-2009

 

9:04:18 AM

·Review Permissive Sales Tax Report

Sales tax continues to decline.  Year-to-date it is down $124,140.66. 

9:05:35 AM

NEW BUSINESS:

· Resolution 2009-319 Form Northeast Fulton County Water Advisory Board

County Sanitary Engineer, Ziad Musallam, was present for the discussion.  He stated that this is a follow up to prior discussions on the matter and pursuant to the wishes of all 5 of the entities involved.  The proposal is that the Board shall be formed with one representative from each area/entity that is being served by the Northeast Fulton County Water System:

 

  1. John Vershum – representing the Village of Metamora
  2. Rick Raab – representing Amboy Township
  3. Joe Gombash – representing Fulton Township
  4. Steve Brown - representing the Fulton County Regional Planning Commission
  5. Ziad Musallam – representing the Fulton County Commissioners

 

He further outlined the typical responsibilities as a member of this advisory board:

 

  1. Draft and recommend water use rules and regulations; and
  2. Draft and recommend water rates and fees; and
  3. Draft and recommend water services areas; and
  4. Review and recommend new water tap and waterline extension applications; and
  5. Draft and recommend standard water system construction and materials specifications; and
  6. Review and recommend water supply improvements plans and specifications; and
  7. Review and recommend water system annual capital improvements and budget; and
  8. Review and recommend water and technical agreements.

 

Commissioner Short asked if Lyons were to join, if a Royalton Twp Trustee and Lyons council member would be appointed.  Mr. Musallam stated that they would.

 

Commissioner Genter inquired of funding and the expected timeline.  Mr. Musallam stated that it was supposed to have been recommended to the governor earlier in the month, however that had not yet happened. He further stated that Metamora will be getting some Issue II funds from OPWC.  The County is clear to use funds from the Fulton-Lucas Waterline Funds as this is technically an extension of that line.  No general fund monies will be used for this.

 

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:10:53 AM

· Resolution 2009-320 Establish Appropriations for Title Office

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:11:42 AM

· Resolution 2009-321 Establish New Line Item and Appropriations for FY08 SHSP Grant

A grant has been approved through the Citizen Corp Grant for the purchase of a generator for the Senior Center, which is used as a volunteer reception center in cases of disaster.  Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:12:59 AM

· Resolution 2009-322 Increase Appropriations in Adult Probation Services Fund

A request was received from the Adult Probation Department to increase appropriations to purchase warning lights and communications equipment for a vehicle recently purchased by the department.  Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion failed 2-1

9:14:41 AM

· Resolution 2009-323 Transfer Appropriations for Eastern District Court

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:15:19 AM

· Resolution 2009-324 Lower and Close Contracts and Purchase Orders for Department of Job and Family Services

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:15:58 AM

Resolution 2009-325 Transfer Funds for Department of Job and Family Services for General Fund Mandated Share of Public Assistance

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:16:39 AM

· Resolution 2009-326 Transfer Funds for Department of Job and Family Services for CSEA Shared Costs

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:17:23 AM

· Resolution 2009-327 Proclaim May 3-9, 2009 as National County Government Week and Execute Proclamation

Commissioner Short read the proclamation into the record as follows:

 

“Greening Our Future”

            WHEREAS, the nation’s 3,068 counties provide a variety of essential public services to communities serving 300 million Americans; and

            WHEREAS, Fulton County and all counties take seriously their responsibility to protect and enhance the health, welfare and safety of its residents in sensible and cost-effective ways; and

            WHEREAS, many county government initiatives and programs involve the protection of valuable and vulnerable environmental resources in communities; and

            WHEREAS, the National Association of Counties first celebrated National County Government Week in 1991 to raise public awareness and understanding about the roles and responsibilities of the nation’s counties to meet the needs of the community; and

 

            WHEREAS, NACo and Fulton County are working together to restore the partnership between all levels of government to better serve American communities; and ,

 

            NOW, THEREFORE, BE IT RESOLVED, THAT WE, the Fulton County Board of Commissioners, do hereby proclaim May 3 – 9, 2009 as National County Government Week and encourage all Fulton County officials, employees, schools, and residents to participate in County Government Week Activities.

 

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:20:37 AM

· Resolution 2009-328 Approve Then and Now Purchase Orders

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:21:04 AM

· Resolution 2009-329 Approve Purchase Orders and Travel Requests

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:23:12 AM

Recess

 

9:30:45 AM

DeAlton Boyers, Maintenance Supervisor To Discuss Mats and Uniform Contract

 

 

 

 

 

 

 

 

 

 

 

 

 

Resolution 2009-330

Mr. Boyers presented the Board with a comparison of the costs of renting the mats and buying them.  Currently the mats are being rented at a cost of $10,400.00 per year.  To buy the mats it would run from $3,593.00 to $4,701.00 depending on the kind of mats purchased.  He made note that the Health Department is interested in buying, however would like to buy them on their own.  The Engineers office and Senior Center wish to continue with their current rental service.  Commissioner Short inquired who would be responsible for cleaning the mats if purchased and if we had the equipment available to do so.  Mr. Boyers stated that his department would take on that responsibility and they do have a carpet extractor and brush. Commissioner Barnaby asked about the life expectancy of the mats.  Mr. Boyers stated approximately 10-15 years. He then passed out samples to the Board.  He stated that there would still be a need for some rental mats, specifically in the doorways.

 

Mr. Boyers then moved on to discuss the uniform contract currently existing with Aramark which is due to expire on May 20, 2009.  He stated that it was previously discussed that this go back out for bid to see what is available.  He said in speaking with other departments, the Engineer would like to continue to rent their uniforms while his department (Maintenance and Housekeeping) would prefer a clothing allowance.  They would agree on one type of shirt and one type of pant so their entire department would be uniform.  He stated that they are paying $450.00/year per person for uniforms.  He further stated that this included laundry service, however many of his staff are washing their own so they are paying for a services that they are not using.  He proposed giving the employees a clothing allowance of $350.00/year.  This would still be a cost savings of $100/year per employee. County Administrator, Vond Hall, stated that county wide, the estimated costs would be under the $25,000 threshold, therefore a request for proposal could be done instead of bidding it out.

 

Commissioner Short made the motion to authorize the $350.00 annual clothing allowance and Commissioner Genter seconded the motion. Motion carried unanimously.

 

A request for proposals will be sent out for the master contract for the rentals. 

 

 

9:44:29 AM

Rod Cheney, Assistant Director of Emergency Services Quarterly Update

Mr. Cheney was present and presented the EMS goals and current projects as follows:

 

    • They are continuing to build trust and relationships with the communities in the county
    • They are standardizing the County ambulances and Lyons is currently in the process of remounting their rig.
    • It was proposed back in July of 2007 that a SUV be purchased and used for ALS Services for the Archbold Fire Department.  This would take the place of an ambulance for the transportation of ALS 1 and would still carry the needed equipment and supplies to handle emergencies.  This would save mileage on the ambulances and in the long run save money. Commissioner Short asked if this would be in addition to a squad or instead of one.  Mr. Cheney stated it would be instead of a squad. Commissioner Short noted concerns that this would be used as a cruiser vehicle.  Mr. Cheney said it would be strictly written into the policy that it would not be used for that purpose.  Mr. Cheney stated that by his next quarterly update he will be able to present the details on that.
    • Electronic Run Reports, as of 1/1/09 are mandatory and all departments are doing them, including non-emergency. There are some departments that prefer using the desktop computers instead of the laptops due to their size.  He stated that laptops were originally purchased to produce the reports from the rig.  However they are being taken out of the rig and taken into the office and being hooked up to a desktop so they can work on a bigger screen. This is very costly.
    • They are leaning to effectively utilize all the capabilities of the Ram Software which included ambulance usage data and billing analysis.
    • They have been analyzing the cost of their equipment and supplies to see where they can save money.  They are researching other vendors.  The costs of bottles are costing about .38/day rental for oxygen.  He stated that this can become very costly when there are several bottles in use and spares.
    • Training in several courses is being offered for:

-          Difficult Airway Training

-          Fulton County Training Day

-          EMS Training (Schedule is on the County Website)

-          CPR Training in schools

-          County wide CPR Training

    • A meeting was held on April 8th with Dr. Murtiff and county Paramedics on Fulton County Protocols. 
    • Narcotic drugs are not held in the hospitals only and are not kept in the office.  He believes this to be a good transition and is also saving them ˝ the costs.  All drug cabinets have been re-keyed and all Paramedics have been issued a numbered key.
    • He stated that he has spent a great deal of time on the emergency side of the operations and feels like things are running smoothly and can set back and let it run.  He is now turning his attention to the non-emergent side of things:
    • On April 22nd a mandatory meeting is scheduled for non-emergency transport.  On June 1st, Mr. Cheney will take over scheduling.  Call set up will take place from the office staff.  He anticipates that wage proposals for non-emergent transporters will be presented to the Board in May.  He stated they need to trim the staff down, most of them are not even active.  He will explain that if they are not longer active and do not wish to be that he needs a letter of resignation from them.
    • Discussion was held on what qualifies a person for non-emergent transport.  The first is that they must be a Fulton County resident.  Mr. Cheney asked if it is an out of county resident that is being treated at the Fulton County Health Center are they to transport?  Commissioner Genter stated that if it is a resident of another county, another transport services should be called.  He does not believe it is appropriate for Fulton County taxpayers to bear the cost to transport those of another county. Commissioner Short agreed.  Likewise, if it is a Fulton County patient being treated in another county, Fulton County can pick them up. 
    • Other goals would be to assist in billing as needed and obtain the proper training to do so and assist the director in EMA and LEP as needed.

 

The Board thanked Mr. Cheney for his update.

10:35:47 AM

Adjourn

Commissioner Genter made the motion and Commissioner Short seconded the motion.

 

Approved:

 

 

Joseph D. Short

 

 

Dean Genter

 

 

Paul Barnaby

 

 

Attest:

 

Jennifer L. Connors, Clerk

 

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.