Description	Minutes of Meeting
Date	9/11/2008	Location		Commissioners Session Room
Time	Speaker		Note
9:00:10 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All present
9:01:25 AM	Resolution 2008-816 Approve Minutes of September 8, 2008		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:02:27 AM	Resolution 2008-817 Approve Agenda As Presented or Amended		The agenda was amended to include further discussion on the Emergency Services Director Position and State Issue II, regarding the Clean Ohio Bond Package.  Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:03:36 AM	Resolution 2008-818 Approve Payment of Bills		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:04:07 AM	·Review Dog Warden Report for Week Ending September 6, 2008
9:05:16 AM	·Discuss Correspondence from Jones and Henry Engineers, Ltd. Regarding Northeast Fulton County Water Supply		Correspondence was received from Jones and Henry Engineers following up their RFQ that was previously submitted regarding the Northeast Fulton County Water System. Greg Simon, Dan Miller, and Chuck Mekbel from Jones and Henry Engineers, were present to answer any questions from the Board.  Ziad Musallam, County Sanitary Engineer, was also present.   Commissioner Genter asked if the scope of services had been sent to Jones and Henry.  Mr. Musallam stated that the scope of services does not go out until the firm has been evaluated and is determined to be qualified.  He explained the process in which the firms are evaluated as it is based on a score.  He stated that 5 RFQ’s were received in this matter.    Commissioner Short inquired if there was anything additional to their original submittal.  Mr.  Miller stated that initially their submittal was from a general qualifications standpoint and wanted to emphasize the firm’s knowledge of the Lucas County Waterline, specifically since Mr. Mekbel had been added to the team.  Mr. Mekbel was heavily involved with the Lucas County Waterline and that his knowledge of this now resides with Jones and Henry.  Commissioner Short indicated that this would be taken under review.    Mr. Musallam stated that the firms are still being evaluated as prescribed by the ORC and that the firm with the highest ranking score would be brought in front of the Board for their review.   The Board thanked the representatives of Jones and Henry for coming in.
9:13:24 AM	·Discuss Emergency Medical Technician Training                                                                                       Resolution 2008-830 Adopt EMT Training Reimbursement Policy		Vond Hall, County Administrator, stated that there is currently a EMT Training Program in place for the multiple departments and different levels of EMTs.  A request was received to have the Board adopt a policy as opposed to a directive from the Department Head on how they wish to proceed with training and the costs associated therewith.   Mr. Rod Cheney, Interim Director, presented the Board with the current policy which was originally written due to the number of EMT prospects that have taken the course and failed.  Part 2 of the policy included a Student Course Payment Contract that was signed by the student prior to training, stating that if they do not pass the course, they must reimburse the paying entity.  The contract also included a 2 year contract upon passage of the course to avoid the student leaving right away to work in another jurisdiction after their training is paid for.    Mr. Cheney stated that Swanton currently has 5 prospects that would like to take the training however they or their council does not have the money to pay for it.  They have requested that the County front the money, and council would be willing to sign an agreement to pay back the County next year for those who failed.  He stated that there has been a dramatic drop in volunteerism and that in other counties they have had to contact dispatch to let them know that certain units would not be available due to not having anyone to run them.   Mr. Hall stated that he had requested the Economic Development Director, through Workforce Development to provide certified training programs to dislocated workers that may be able to be assisted with WIA dollars.   Mr. Cheney stated that he did speak with the Coordinator for Public Safety at Four County to see if they could bill Swanton when they have the funds available which would be January.  He is waiting to hear back on that.   Commissioner Barnaby stated that they encourage volunteerism and Commissioner Genter stated that they already have a policy in place to reimburse each entity $100.00 per run for that purpose.    Mr. Cheney stated that he would like to adopt the policy by resolution to promote consistency with all of the departments.   Commissioner Genter made the motion to adopt the policy with a change to reference the program that currently exists to reimburse the entities $100.00 per run to encourage volunteerism.  Commissioner Barnaby seconded the motion. Motion carried unanimously.   The Student Course Payment Contract currently attached to the policy will go before council for review and will come back before the board for approval.
9:26:55 AM	Resolution 2008-829 Appoint Fulton County Emergency Services Director		Mr. Vond Hall stated that pursuant to Board’s resolution passed last week, he was able to successfully negotiate the terms and conditions with a candidate for the Emergency Services Director.  Commissioner Barnaby asked the Board if they were prepared to vote on this.  Commissioner Short stated that he was not ready at this time.  Commissioner Barnaby made the motion to appoint Mr. Brett Kolb of Wauseon, Ohio as the Fulton County Emergency Services Director, effective September 29, 2008. Commissioner Genter seconded the motion. The motion carried 2 to 1.  Commissioner Short abstained.
9:30:59 AM	Ken Caldwell, Director of Fulton County Department of Job and Family Services Quarterly Update		Mr. Ken Caldwell, was present to give the Board a quarterly update as follows:       He noted that there is a continued rise in Medicaid recipients and food stamps largely due to the economy.  Fulton County is fifth in the state in child support collections.  There are approximately 2,600 child support cases in Fulton County, with an 82% collection rate.  He further noted that the number of kids in custody is down.    Commissioner Short asked how things have been going with the new system since every call must now be documented.  Mr. Caldwell stated that it is going well, but they are still doing the financials in the old system.    Last quarter, the agency had conducted “a day in the life of child support” which illustrated the activities conducted by the agency on any day.  This quarter, the agency conducted “a day in the life of administration” with the results being as follows:   The number of calls received totaled 441 The number of pieces of mail that came into the agency totaled 184 The number of transportation requested received totaled 14 The number of spend-downs taken in for the day totaled 2 at $140.00 The number of gas cards issued totaled 2 The number of customer coming into the agency totaled 72.   Mr. Caldwell stated that they are beginning to work on accreditation through the COA (Council on Accreditation) and presented the Board with a pamphlet.  He explained that this council is a national accrediting body that accredits over 1,600 public and private agencies in the area of child welfare, behavioral healthcare and counseling services.  He stated that accreditation would provide external validation to the residents of the county that the agency have professional expertise in the field.    He stated to stay accredited they must be re-accredited every 2 years.  He added that there are currently 22 counties that are accredited and 7 that are in the process.  It is anticipated that Aric Bidwell from the Agency will be the person designated to coordinate the program.  Once put in place.
9:47:02 AM	· Resolution 2008-819 Approve House of Ruth Domestic Violence Shelter As Qualified Agency to Receive Fees Collected from Marriage Licenses and Dissolution Fees		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:48:05 AM	· Resolution 2008-820 Authorize Board President to Enter Into Lease Agreement 2008-123 with St. Caspar Catholic Church on Behalf of Board of Elections		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:49:23 AM	· Resolution 2008-821 Authorize Board President to Enter Into Community Development Block Grant Agreement with Ohio Department of Development		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:50:05 AM	Resolution 2008-822 Appoint Head Cook/Kitchen Manager Position and Kitchen Aid Position for the Fulton County Senior Center		Kyle Wilcoxon of Wauseon was appointed as the Head Cook/Kitchen Manager for the Fulton County Senior Center and Debra Villalovos of Wauseon was appointed as the Kitchen Aid/Custodian.  Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:52:20 AM	· Resolution 2008-823 Transfer Appropriations for Eastern District Court		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:52:50 AM	· Resolution 2008-824 Transfer Funds for Department of Job and Family Services Shared Costs		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:53:47 AM	· Resolution 2008-825 Transfer appropriations for Geographical Information Services and other Depts; Increase Contract 2008-18 with Bricker and Eckler		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:54:37 AM	· Resolution 2008-826 Approve Pay Request No. 1 to Anderzack-Pitzen Construction, Inc for County Road J Project		Pay request number 1 was approved in the amount of $130,679.84.  There is $238,197.96 remaining on the contract. Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:56:16 AM	· Resolution 2008-827 Approve Then and Now Purchase Orders		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:58:42 AM	· Resolution 2008-828 Approve Purchase Orders and Travel Requests		Commissioner Short made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:59:38 AM	Discussion on Clean Ohio Bond Package		Commissioner Barnaby introduced a sample resolution that he received from Morrow County to support a fully-funded renewal of the Clean Ohio Fund bond package which will be placed on the November 4, 2008 ballot.  This matter will come before the Board at a later date for their approval.
10:03:56 AM	Adjourn		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
	Approved:     Paul Barnaby     Joseph Short     Dean Genter   Attest:   Jennifer Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567