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Description |
Minutes of Meeting |
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Date |
10/2/2008 |
Location |
Commissioners
Session Room |
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Time |
Speaker |
Note |
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9:00:13 AM |
Call Meeting to
Order
Pledge of Allegiance
Opening Prayer
Roll Call Attendance - Commissioners Short and Genter are
present. Commissioner Barnaby is absent. |
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9:02:09 AM |
Resolution
2008-879 Approve Minutes of September 29, 2008 |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:02:47 AM |
Resolution
2008-880 Approve Agenda As Amended |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Agenda was amended to include discussion with Paul MacDonald
from the BMV regarding signs to be placed on the east and west
entrances of the Administration Building. Sheriff Darrell
Merilatt will also be coming in to discuss CCNO bed usage.
Motion carried unanimously |
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9:03:40 AM |
OLD BUSINESS:
· Resolution
2008-881 Approve Payment of Bills |
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:03:57 AM |
·Review Month End
and Quarterly Financial Reports |
Vond Hall, County
Administrator, presented financial reports with charts outlining
revenue and expenses, a total year-to-date fund breakdown and a
year over year comparison of the general fund, by month. He
stated that at the time the reports were ran yesterday, the
Auditor’s office had not yet finished their books for September
so the numbers may change slightly. He noted that the General
Fund carryover stands at $8.7 million right now and with
historical figures for 4th quarter revenue, the year
will finish at $11.2. |
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9:09:10 AM |
·Review
Correspondence for Ohio Department of Development Regarding FY06
Formula Grant Close-out |
Correspondence
states that the ODOD together with OHCP reviewed the final
performance and audit report. The review determined that the
activities were completed as specified in the grant agreement;
the applicable laws, statutes and orders were followed; and the
capacity to administer the program continues to exist. The FY06
grant can now be closed. |
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9:09:35 AM |
·Review
Correspondence for Regional Planning Commission Regarding Ag
Easement Donation |
Pursuant to the
Board’s previous discussion on the Ag Easement Donation by Julia
McClarren, the Regional Planning Commission has determined that
all parcels are in compliance with Fulton County’s Comprehensive
Plan. The determination will be forwarded to SWCD. |
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9:10:15 AM |
·Review Invitation
to Fulton County SWCD 60th Annual Meeting and Banquet
|
The Fulton SWCD 60th
Annual Meeting and Banquet will be held on Thursday, December 4,
at 6:30 p.m. at Founder’s Hall. |
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9:10:41 AM |
·Review County
Sheriff's Report of Service of Writs |
From September 2007
through August 2008, the Fees Paid to the Fulton County
Treasurer for the service of writs is $150,746.05. |
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9:11:20 AM |
NEW BUSINESS:
· Resolution
2008-882 Transfer Appropriations for Various Departments
|
Mr. Hall made note
of the transfer included on this resolution as it related to
fuel costs. He stated that to date, $130K was spent on fuel and
that it is estimated that an additional $50K is needed to get
through the rest of the year. He noted historical figures for
the last few years to demonstrate the rise in fuel costs. He
added that the usage had not gone up, just the costs have.
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:14:08 AM |
Resolution
2008-883 Transfer Appropriations for Elmira/Burlington
Sewer District |
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:14:37 AM |
· Resolution
2008-884 Transfer Appropriations Within Various Funds
for Sanitary Engineer |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:15:15 AM |
· Resolution
2008-885 Execute Draw Down #190 from Ohio Department of
Development for Formula Grant |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:17:01 AM |
· Resolution
2008-886 Authorize Advertisement for Letters of Interest
for Board of MR/DD Vacancy |
Karen Cordrey’s term
is expiring in December of 2008 and does not wish to be
re-appointed. Commissioner Genter expressed his appreciation
for her years of service on this Board. Commissioner Short made
the motion and Commissioner Genter seconded the motion. Motion
carried unanimously. |
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9:18:08 AM |
· Resolution
2008-887 Approve Change Order No. 1 for L.C. United
Paining Company on Lyons Water Tower Project |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:20:05 AM |
· Resolution
2008-888 Approve Then and Now Purchase Orders
|
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:20:23 AM |
· Resolution
2008-889 Approve Purchase Orders and Travel Requests
|
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:21:06 AM |
Paul MacDonald –
Discussion on BMV Signage |
As a follow up to
the discussion held on August 25, 2008 regarding BMV signage,
Mr. MacDonald was present to give the Board an update. He
stated that the BMV field representative has ok’d the design and
size of sign. He presented a sheet illustrating the size to the
Board and indicated that it will be a vinyl window cling with
the design previously discussed and placed at the east and west
entrances of the Administration Building. |
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9:22:37 AM |
Recess |
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9:30:31 AM |
Gene Sugg &
Justin Thompson, County IT Dept -Departmental Update |
Gene Sugg, IT
Director and Justin Thompson, Assistant Director, were present
to give the Board a departmental update. Mr. Sugg presented a
slide illustrating the network. Mr. Thompson ran through the
network figures stating that there are 265 total PC’s that run
on either XP or Vista; 397 telephones which includes handsets,
fax machines and voice mails. All are spread over 13 buildings
and connected with fiber that is either leased or bought. Since
the major Shoretel infrastructure upgrade there has been a huge
costs savings. Mr. Thompson outlined a cost comparison
beginning in 2005 with costs of $132K, 2006 $112K, 2007 $59K and
so far in 2008, $59K. It is projected that 2008 will finish at
$80K. Still a costs savings of $30K.
Mr. Sugg stated that
management with the new system is much easier as switches can be
handled via computer instead of manually at the site, saving a
lot of time.
Commissioner Short
asked them to explain the previous system as he was not here at
that time. Mr. Thompson stated that previously there were 12
systems, and while all connected, each building was different.
It needed to be simplified.
Commissioner Short
then inquired where the efficiencies come in. Mr. Thompson
explained that no service calls are now needed, they can all be
handled internally. During the infrastructure upgrade many
lines that were not needed were taken out.
Mr. Sugg indicated
that there is still room for improvement. They recently did an
email/exchange mail switch over and future projects include the
installation of a content filtering appliance. Currently
content is handled by the firewall, which limits flexibility.
Other considerations are associated with more cost effective
ways to handle back-ups.
Mr. Sugg noted the
network changes that have occurred in the last 5 years and that
they have come a long way. He stated that it was the
Commissioners willingness to invest in technology that has made
the difference. |
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9:53:00 AM |
Recess |
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10:03:55 AM |
Sheriff Darrell
Merilatt-Discussion on CCNO bed usage |
Sheriff Merilatt was
present for a discussion on CCNO bed usage. Commissioner Genter
began by stating budget concerns and looking at ways to save
money. He stated that Fulton County owns 55 beds at the jail.
He presented the possibility of contracting a certain number of
Fulton County’s beds to eliminate some beds that we are paying
for and not using and in turn also create additional revenue.
Commissioner Short inquired if there was anything different that
the courts were doing or if there was a decrease in crime that
opened these beds up. Sheriff Merilatt stated that crime is
down just a bit, but mostly the difference is due to electronic
monitoring. Commissioner Genter estimated that these extra beds
could generate an extra $1,200/day, resulting in $438,000 per
year. He explained that he wanted to run this by the Sheriff
before the next CCNO meeting. The Sheriff wanted to make sure
that this was on a year-to-year basis, just in case the needs
for beds increased in the future. On that condition he was in
agreement. Commissioner Genter stated that he would like to set
up a meeting with him with the Judges from Common Pleas, Eastern
and Western District Courts present also and instructed the
clerk to set up said meeting. The Board thanked the Sheriff
for coming in. |
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10:17:21 AM |
Adjourn |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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Paul Barnaby
Joseph Short
Dean Genter
Attest:
Jennifer L. Connors, Clerk
A signed copy of the minutes or a
recording of the meeting in it’s entirety can be obtained in the
office of the Clerk of the Board at 152 S. Fulton St, Ste 270,
Wauseon, Ohio 43567. |
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