Description

Minutes of Meeting

Date

3/10/2008

Location

Commissioners Session Room

 

Time

Speaker

Note

9:00:16 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - all present

 

9:01:56 AM

Resolution 2008-209 Approve Minutes of March 6, 2008

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:03:00 AM

Resolution 2008-210 Approve Agenda As Presented or
Amended

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:03:33 AM

·Review Amended Certificate

 

9:04:40 AM

·Review Correspondence from Adult Probation Department Regarding Money Collected During February 2008

The total money collected for the month of February 2008 was $3,795.00, broken down as follows: $960.00 restitution and $2,835.00 in Supervision Fees. The total number of offenders on probation/community control is 118.

9:05:23 AM

· Review Correspondence regarding 2008 Ohio Airports Conference in Columbus, Ohio

 

9:05:50 AM

· Review Correspondence from ODOT District II regarding Government Day Events in Bowling Green, Ohio

 

9:07:27 AM

· Resolution 2008-211 Transfer Funds for Various Departments for Copier Maintenance

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:08:00 AM

· Resolution 2008-212 Enter Into Contract 2008-47 for Bail Bondsman for Eastern District Court

Commissioner Genter made the motion to table the resolution and Commissioner Short seconded the motion. Motion carried unanimously. Resolution 2008-223.

9:11:32 AM

· Resolution 2008-213 Accept Elmira/Burlington Sanitary Sewer Project and Release Retainage

Ziad Musallam, Fulton County Sanitary Engineer, was present for the discussion. He stated that the project is complete and the punch list items were addressed and is recommending that the project be accepted and that retainage be released. It was noted that December 13, 2007 is the date the project reached final completion and also begins the warranty period. Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:15:28 AM

· Resolution 2008-214 Authorize Board President to Enter Into Contracts 2008-48 and 2008-49 with Automated Business Machines, Inc. on Behalf of Eastern District Court and Probate Court

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:16:43 AM

Resolution 2008-215 Approve Leave of Absence For Department of Job and Family Services Employee

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:18:29 AM

Resolution 2008-216 Transfer Funds for Department of Job and Family Services-Children Services Shared Cost

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:19:54 AM

· Resolution 2008-217 Establish New Line Item and Increase Appropriations in Fund 2730

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:22:54 AM

· Resolution 2008-218 Authorize County Administrator to Negotiate Terms and Conditions for Service for RFP Roadwork Design

The project referenced involves the industrial road for the Zinc Ox facility. Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:25:31 AM

Resolution 2008-219 Authorize Board President to Execute Subordination Agreement

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:26:49 AM

· Resolution 2008-220 Transfer Appropriations for Records Department

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:29:03 AM

· Resolution 2008-221 Approve Purchase Order and Travel Requests

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:29:35 AM

Recess

 

10:00:18 AM

1st Public Hearing on Community Development Block Grant Funds

Commissioner Barnaby called the meeting to order and Dennis Miller, Executive Director of the Maumee Valley Planning Organization (MVPO) was present to lead the discussion.  Steve Brown, Regional Planning Director was also present.  Mr. Miller explained that this hearing is the first hearing on all grants and that each individual grant that will be applied for will require a second hearing.  He explained that the Block Grant Program allows funding under a variety of activities.  He first stated that the Formula grant allocation for this year is estimated at approximately $155,000 for Fulton County, with $30,000 of that being allocated to the City of Wauseon.  He presented the Board with a list of eligible activities under the Community Development Block Grant (CDBG):

ELIGIBLE COMMUNITY DEVELOPMENT BLOCK GRANT
ACTIVITIES

Activities eligible for assistance with the Small Cities Community Block Grant Program funds are only those listed below. (In all cases, unless otherwise noted, “this title” or “Title I” refers to Title I of the Housing and Community Development Act of 1974, as amended.)

1. The acquisition of real property, (including air rights, water rights, and other interests therein) which is: (a) blighted, deteriorated, deteriorating, undeveloped, or inappropriately developed from the standpoint of sound community development and growth; (b) appropriate for rehabilitation or conservation activities; (c) appropriate for the preservation or restoration of historic sites, the beautification of urban land, the conservation of open spaces, natural resources, and scenic areas, the provision of recreational opportunities, or the guidance of urban development; (d) to be used for the provision of public works, facilities, and improvements eligible for assistance under Title I; or (e) to be used for other public purposes;

2. the acquisition, construction, reconstruction, or installation (including design features and improvements with respect to such construction, reconstruction, or installation that promote energy efficiency) of public works, facilities (except for buildings for the general conduct of government), and site or other improvements;

3. code enforcement in deteriorated or deteriorating areas in which such enforcement, together with public or private improvements or services to be provided, may be expected to arrest the decline of the area;

4. clearance, demolition, removal, reconstruction and rehabilitation (including rehabilitation which promotes energy efficiency) of buildings and improvements (including interim assistance, and financing public or private acquisition for reconstruction or rehabilitation, and reconstruction or rehabilitation, of privately- owned properties and including the renovation of closed school buildings);

5. special projects directed to the removal of material and architectural barriers which restrict the mobility and accessibility of elderly and handicapped persons;

6. payments to housing owners for losses of rental income incurred in holding for temporary periods housing units to be utilized for the relocation of individuals and families displaced by activities under this title;

7. disposition (through sale, lease, donation, or otherwise) of any real property acquired pursuant to Title I, or its retention for public purposes;

8. provisions of public services, including but not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare or recreation needs, if such services have not been provided by the unit of general local government (through funds raised by such unit, or received by such unit from the state in which it is located) during any part of the twelve-month period immediately preceding the date of submission of the Statement with respect to which funds are to be made available under Title I, and which are to be used for such services, unless the Secretary finds that the discontinuation of such services was the result of events not within the control of the unit of general local government, except that not more than 15 percent of the amount of any assistance to a unit of general local government (or in the case of non entitled communities not more than 15. percent statewide) under this title including program income may be used for activities under this paragraph unless such unit of general local government used more than 15 percent of the assistance received under this title for fiscal year 1982 or fiscal year 1983 for such activities (excluding any assistance received pursuant to Public Law 98-8), in which case such unit of general local government may use not more than the percentage or amount of such assistance used for such activities for such fiscal year, whichever method of calculation yields the higher amount, and except that of any amount of assistance under this title (including program income) in each of the fiscal years 1993 through 1998 to the City of Los Angeles and County of Los Angeles, each such unit of general government may not use more than 25 percent in each such fiscal year for activities under this paragraph;

9. payment of the non-federal share required in connection with a federal grant-in-aid program undertaken as part of activities assisted under Title I;

10. payment of the cost of completing a project funded under Title I of the Housing Act of 1949;

11. relocation payments and assistance for displaced individuals, families, businesses, organizations, and farm operations, when determined by the grantee to be appropriate;

12. activities necessary to: (a) develop a comprehensive community development plan; and (b) to develop a policy-planning-management capacity so that the recipient of assistance under this title may more rationally and effectively (i) determine, its needs, (ii) set long-term goals and short-term objectives, (iii) devise programs and activities to meet these goals and objectives, (iv) evaluate the progress of such programs in accomplishing these goals and objectives, and (v) carry out management, coordination, and monitoring of activities necessary for effective planning and implementation;

13. payment of reasonable administrative costs related to establishing and administering federally, approved enterprise zones and payment of reasonable administrative costs and carrying charges related to: (a) administering the HOME program under title II of the Cranston-Gonzalez National Affordable Housing Act; and (b) the planning and execution of community development and housing activities, including the provision of information and resources to residents of areas in which community development and housing activities are to be concentrated with respect to the planning and execution of such activities, and including the carrying-out of activities as described in section 701(e) of the Housing Act of 1954 on the date prior to the date of enactment of the Housing and Community Development Amendments of 1981;

14. provisions of assistance including loans (both interim and long term) and grants for activities which are carried out by public or private non-profit entities, including:
(a) acquisition of real property; (b) acquisition, construction, reconstruction, rehabilitation, or installation of (i) public facilities (except for buildings for the general conduct of government), site improvements, and utilities, and (ii) commercial or industrial buildings or structures or other commercial and industrial real property improvements; and (c) planning;

15. assistance to neighborhood-based nonprofit organizations, local development corporations, nonprofit organizations serving the development needs of the communities in non-entitlement areas, or entities organized under section 301(d) of the Small Business Investment Act of 1958 to carry out a neighborhood revitalization or community economic development or energy conservation project in furtherance of the objectives of section 101(c), and assistance to neighborhood- based nonprofit organizations, or other private or public nonprofit organizations, for the purpose of assisting, as part of neighborhood revitalization or other community development, the development of shared housing opportunities (other than by construction of new facilities) in which elderly families (as defined in section 3(b)(3) of the United States Housing Act of 1937) benefit as a result of living in a dwelling in which the facilities are shared with others in a manner that effectively and efficiently meets the housing needs of the residents and thereby reduces their cost of housing;

16. activities necessary to the development of energy use strategies related to recipient’s development goals, to assure that those goals are achieved with maximum energy efficiency, including items such as: (a) an analysis of the manner in, and the extent to, which energy conservation objectives will be integrated into local government operations, purchasing and service delivery, capital improvements budgeting, waste management, district hearing and cooling, land use planning and zoning, and traffic control, parking, and public transportation functions; and (b) a statement of the actions the recipient will take to foster energy conservation and the use of renewable energy resources in the private sector, including the enactment and enforcement of local codes and ordinances to encourage or mandate energy conservation or use of renewable energy resources, financial and other assistance to be provided (principally for the benefit of low- and moderate-income persons) to make energy conserving improvements to residential structures, and any other proposed energy conservation activities;

17. provision of assistance to private, for-profit entities, when the assistance is appropriate to carry-out an economic development project (that shall minimize, to the extent practicable, displacement of existing businesses and jobs in neighborhoods) that: (a) creates or retains jobs for low- and moderate-income persons; (b) prevents or eliminates slums and blight; (c) meets urgent needs; (d) creates or retains businesses owned by community residents; (e) assists businesses that provide goods or services needed by, and affordable to, low- and moderate- income residents; or ‘(f) provides technical assistance to promote any of the activities under subparagraphs (a) through (e);

18. the rehabilitation or development of housing assisted under Section 17 of the United States Housing Act of 1937;

19. provision of technical assistance to public or nonprofit entities to increase the capacity of such entities to carry out eligible neighborhood revitalization or economic development activities, which assistance shall not be considered a planning cost as defined in paragraph (12) or administrative costs as defined in paragraph (13);

20. housing services, such as housing counseling, in connection with tenant-based rental assistance and affordable housing projects assisted under title II of the Cranston-Gonzalez National Affordable Housing Act, energy auditing, preparation of work specifications, loan processing, inspections, tenant selection, management of tenant-based-rental assistance, and other services related to assisting owners, tenants, contractors, and other entities, participating or seeking to participate in housing activities assisted under title II of the Cranston-Gonzalez National Affordable Housing Act;

21. provisions of assistance by recipients under this title to institutions of higher education having a demonstrated capacity to carry out eligible activities under this subsection for carrying out such activities;

22. provision of assistance to public and private organizations, agencies, and other entities (including nonprofit and for-profit entities) to enable such entities to facilitate economic development by (a) providing credit (including providing direct loans and loan guarantees, establishing revolving loan funds, and facilitating peer lending programs) for the establishment, stabilization, and expansion of micro enterprises; (b) providing technical assistance, advice, and business support services (including assistance, advice and support relating to developing business plans, securing funding, conducting marketing, and otherwise engaging in micro enterprise activities) to owners of micro enterprises and persons developing micro enterprises; and (c) providing general support (such as peer support programs and counseling) to owners of micro-enterprises and persons developing micro enterprises;

23. activities necessary to make essential repairs and to pay operating expenses necessary to maintain the habitability of housing units acquired through tax foreclosure proceedings in order to prevent abandonment and deterioration of such housing in primarily low- and moderate-income neighborhoods;

24. provision of direct assistance to facilitate and expand homeownership among persons of low and moderate income (except that such assistance shall not be considered a public service for purposes of paragraph (8) by using such assistance to: (a) subsidize interest rates and mortgage principal amounts for low- and moderate-income homebuyers; (b) finance the acquisition by low-and moderate- income homebuyers of housing that is occupied by the homebuyers; (c) acquire guarantees for mortgage financing obtained by low- and moderate-income homebuyers from private lenders (except that amounts received under this title may not be used under this subparagraph to directly guarantee such mortgage financing and grantees under this title may not directly provide such guarantees); (d) provide up to 50 percent of any down payment required from low- or moderate-income homebuyer; or (e) pay reasonable closing costs (normally associated with the purchase of a home) incurred by a low or moderate income home-buyers; and

25. lead-based paint hazard evaluation and reduction, as defined in section 1004 of the Residential Lead-Based Paint Hazard Reduction Act of 1992, as implemented by regulations at 24 C.F.R. Part 35.

In accordance with federal regulations, no activity listed as eligible under section 105(a) of the Housing and Community Development Act of 1974 (as amended) will be specifically excluded from any component of the Small Cities Community Block Grant Program.

Mr. Miller stated that the application for the 2008 Formula Grant is due by June 27, 2008 and the Grant will be awarded on September 1, 2008.  He further noted that the County may also apply for neighborhood revitalization grants up to $300,000 if in a concentrated area.  He stated that he and Mr. Steve Brown would work on identifying these areas and will need to be submitted under the formula allocation grant. 

The Community Housing Improvement Program (CHIP) application is due by May 2, 2008 and will also be awarded on September 1, 2008.  Mr. Miller stated that the County can apply for up to $550,000 in grant funds from this program for upgrades to housing stock in the county.

He went over other programs available such as Economic Development which is currently assisting with the Zinc Ox project and stated that while there is a $400,000 limit per project, there is no limit to how many projects you can apply for.  He further stated that there is a Water and Sanitary Sewer Program in which application may be submitted on a continuous basis throughout the program year, beginning in June of 2008 and may request up to $600,000. 

 

The Board thanked Mr. Miller for his presentation.

10:13:56 AM

Hearing closed -recess until executive session at 11:00 am

 

10:59:46 AM

Executive Session to Discuss Pending Court Action

Commissioner Short made the motion and Commissioner Genter seconded the motion. Roll call vote - Commissioner Short, yes; Commissioner Genter, yes; Commissioner Barnaby, yes. Motion carried unanimously.

11:36:34 AM

Adjourned

No Action taken.

 

A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.

 

 

Paul Barnaby

 

 

Joseph Short

 

 

Dean Genter

 

Attest:

 

Jennifer L. Connors, Clerk