Description	Minutes of Meeting
Date	12/18/2008	Location		Commissioners Session Room
Time	Speaker		Note
9:00:20 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All present
9:01:42 AM	Resolution 2008-1115 Approve Minutes of December 15, 2008		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried 2-1. Commissioner Genter abstained.
9:02:44 AM	Resolution 2008-1116 Approve Agenda As Amended		Agenda was amended to include an executive session to discuss the promotion or demotion of a public employee and also to include the execution of subordination agreements associated with the RLF Loan that was recently approved for Archbold Furniture.   Commissioner Barnaby made the motion to approve the agenda as amended and Commissioner Genter seconded the motion. Motion carried unanimously.
9:03:38 AM	OLD BUSINESS: Resolution 2008-1117 Approve Payment of Bills		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:04:09 AM	·Steve Brown, Regional Planning Director to present Resolution 2008-1118 To approve Swan Creek Growth Plan		As a follow-up to his discussion on the Pilot Swan Creek Watershed project on Monday, Mr. Brown presented a resolution to endorse the Swan Creek Balance Growth Plan.  Mr. Brown stated that the 7 communities in Fulton County that are involved in this are all in support and have passed a resolution endorsing the same.    Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:07:31 AM	·Ziad Musallam, Sanitary Engineer to discuss: 1) Northeast Fulton County Water System 2) Elmira Burlington Sanitary Sewer System 3) Correspondence from Ohio EPA regarding Landfill		1) Northeast Fulton County Water System – Mr. Musallam stated that he needs to discuss the funding side of this matter and wanted to update the board on the proposed stimulus package being proposed by the President Elect for public works.  He said that based on feedback received, it is on the EPA priority list and the project must meet 4 main conditions:             1.  It must be a priority project             2.  It must have local match funding             3.  The project must create                    construction jobs 4.      The project’s rediness to proceed is a consideration   He stated that all criteria are in place except #4.  Funding must be available to complete this task and in order to comply for federal funding.  The funding amount needed is $250,000.00.  Commissioner Short asked if this is reimbursed if the project goes.  Mr. Musallam stated that it is reimbursed and would be retroactive if the project goes.  Commissioner Short asked how long it would take for the design plan to happen. Mr. Musallam stated that it will take approximately 3 months.  March is when they authorize spending.  As long as the plan can be submitted and the process is started, the EPA can make the recommendation but that action is needed now to ensure a firm reassurance from the EPA.  In order to get the funding, this has to be done. Commissioner Short asked how they arrived at the $250,000 figure.  Mr. Musallam stated that it is a formula consisting of the estimated time investment by the consulting firm and a percentage of construction costs.  He said a scope has been established and this is what the firm is basing their costs on.  A Request for Qualifications have been done already.  A Request for Proposals can also be done.    2) Elmira Burlington Sanitary Sewer System – Mr. Musallam stated that Lingvai has addressed the last item on the list.  Kenny Cowell, Assistant Sanitary Engineer, met with Lingvai at the site on Monday and he stated that all leaks are sealed and that no further issues need to be addressed.  Commissioner Genter asked for confirmation that all punch list items are completed.  Mr. Musallam stated that they are.  He further stated that the warranty period ends on December 31st of this year.   3) Correspondence from Ohio EPA regarding Landfill – Mr. Musallam noted that in the letter it states that no representative from Fulton County is present during these inspections.  He pointed out that Mr. Cowell was physically on site during these inspections, however was not walking with the inspectors during the inspections.  The next issue relating to the location of chronic leachate outbreaks showed no physical outbreaks, only staining at this time.  He said that this shows that the increased hauling is an improvement.  The final issue is that the EPA will continue to monitor the leachate hauling to see if it is adequate.  He noted that the EPA wants dirt brought in to patch the leachate outbreaks as they occur.  Commissioner Genter asked what is done with the dirt once it is saturated.  Mr. Musallam stated that the dirt cannot leave the landfill as it is then considered contaminated and that it is just to be scattered throughout the landfill.  An issue with the broken pipe is still being addressed.  The plan has been submitted to the EPA however they have not done anything with it as of yet.
9:27:54 AM	·Review Correspondence from Health Department Regarding Transfer Station Inspection		A comprehensive inspection was conducted by the Health Department on December 10, 2008.  The inspection found the transfer station to be in substantial compliance.
9:28:40 AM	·Review Treasurer's Investment Report		The total portfolio weighted yield stands at 3.75% currently.  Total interest income as of the end of November is $1,050,420.49.
9:29:14 AM	·Review Permissive Sales Tax Report		It was noted that sales tax is up nearly $189,000.00 from last year.
9:29:55 AM	·Review Correspondence from ODOT Regarding Coordinated Plan		A Transportation summit will be held on January 15, 2009 in Columbus to discuss the Human Services Transportation Plan.
9:30:34 AM	Resolution 2008-1025 Enter into Subordinate Agreement -Archbold Furniture		This is pursuant to the recent approval o the RLF Agreement for Archbold Furniture.  Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:35:16 AM	NEW BUSINESS: · Resolution 2008-1119 Transfer Funds and Appropriations for Various Departments and Lower Purchase Orders		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:36:25 AM	Comments on HB 446		Commissioner Genter stated that he would like to thank Senator Steve Buehrer for voting down House Bill 446 regarding changing the position of Dog Warden to that of a Humane Agent.  This change would have increased the responsibilities of the Dog Warden and increased the costs tremendously to all tax payers.
9:36:33 AM	· Resolution 2008-1120 Approve Final Performance Report for FY06 CHIP Program and Authorize Board President to Sign		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:37:29 AM	· Resolution 2008-1121 Evaluate and Select Engineering Firm for Zinc Ox Project		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:38:24 AM	· Resolution 2008-1122 Create New Line Items for Department of Job and Family Services		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:38:59 AM	· Resolution 2008-1123 Approve Then and Now Purchase Orders		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:39:34 AM	· Resolution 2008-1124 Approve Purchase Orders and Travel Requests		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:40:16 AM	Review Financial Reports		It was noted that sales tax figures have not posted yet.
9:40:52 AM	Recess
9:59:30 AM	Rod Creager, Chief Deputy Engineer File Continued Plans on Ditch Improvement No. 2105 Eyer   Resolution 2008-1126 Set Final Hearing Date		Commissioner Genter asked about Mr. Creager’s conversations with the City of Wauseon regarding going across the right-of-way.  He stated that discussions have been held and he is ready to set a final hearing date.  A Final Hearing was set for January 29, 2009 at 10:00 a.m. Notices will be sent out per ORC. Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
10:15:30 AM	Recess
10:30:51 AM	· Resolution 2008-1127 Hold Executive Session to Discuss the Promotion or Demotion of a Public Employee		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Roll call vote:  Commissioner Short, yes; Commissioner Genter, yes; Commissioner Barnaby, yes.  Motion carried unanimously.
11:41:37 AM	Out of Executive Session - Adjourn		No action taken.
	Approved:     Paul Barnaby     Joseph Short     Dean Genter   Attest:   Jennifer L. Connors, Clerk   A signed copy of the minutes or a recording of the meeting in it’s entirety can be obtained in the office of the Clerk of the Board at 152 S. Fulton St, Ste 270, Wauseon, Ohio  43567.