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Description |
Minutes of Session |
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Date |
11/29/2007 |
Location |
Commissioners
Session Room |
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Time |
Speaker |
Note |
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9:00:16 AM |
Call Meeting to
Order
Pledge of Allegiance
Opening Prayer
Roll Call Attendance-Commissioner Barnaby and Commissioner Short
present. Commissioner Genter is absent |
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9:01:58 AM |
Resolution
2007-1039 Approve Minutes of November 26, 2007 |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:02:36 AM |
Resolution
2007-1040 Approve Agenda As Presented or Amended |
Commissioner Short
made the motion and Commissioner Barnaby seconded the motion.
Motion carried unanimously. |
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9:03:10 AM |
· Resolution
2007-1041 Approve Payment of Bills |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:03:38 AM |
·Review Fund Summary
Report |
Administrator Hall
presented the Board with a year-to-date cash report outlining
unencumbered balances and receipts to date. |
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9:05:54 AM |
·Review Letter from
Adult Probation Regarding Money Collected during October 2007
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9:06:46 AM |
·Review statutory
notification compliance pursuant to 325.19 regarding alternate
leave schedule |
The Board reviewed
the notification of an alternate leave schedule for the holidays
submitted by various appointing authorities. |
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9:08:06 AM |
·Review Dog Warden
Report for Week of 11/18 through11/24 |
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9:08:50 AM |
Follow up on
Veteran's Administration |
As a follow up to
the recent presentation of Mickey Volkman, Director of Veteran’s
Services, Administrator Hall informed the Board that he met with
a member of the Veteran’s Board regarding the staffing and space
issues that were discussed during the presentation. More help
is needed due to the increasing case load and the return of
veterans. Law changes involving Job and Family Services may
also require additional staff. The current location of both of
these departments however, does not allow for much space to
grow. This matter will be brought up for further discussion
after prints can be reviewed. |
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9:10:43 AM |
· Resolution
2007-1042 Increase and Transfer Appropriations and Funds
for Various Departments |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:11:26 AM |
· Resolution
2007-1043 Enter Into Contract With Countryside Farms for
Ditch 2104 Project |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:12:41 AM |
· Resolution
2007-1044 Enter Into Agreement With Four County Career
Center on Behalf of Fulton County EMS |
Commissioner Short
made the motion and Commissioner Barnaby seconded the motion.
Motion carried unanimously. |
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9:15:05 AM |
· Resolution
2007-1045 Approve Amendment to Resolution 2007-930
|
County
Organizational Development Director, Andy Votava, was present to
follow up on Monday’s discussions regarding clarifications to
the county’s health insurance plan. He first reviewed the
discussions regarding the spousal carve out plan. In a case
where an employee’s spouse is offered health insurance but has
no prescription plan available, that spouse would not be carved
out. In the instance that a spouse is offered a plan but has
costs involved, an analysis of the figures will be done to
determine if it fits within the 70% threshold. The resolution
presented clarifies that if a spouse of an employee is eligible
for PERS, STRS, or any other public retirement plan, the spouse
will be carved out.
Commissioner Barnaby
made the motion to approve the amendment as presented and
Commissioner Short seconded the motion. Motion carried
unanimously. |
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9:19:55 AM |
Resolution
2007-1046 Approve Amendment to Resolution 2007-931 |
Mr. Votava further
presented a resolution to clarify language relating to age
eligibility on the plan while enrolled as a full time student.
Full time student eligibility will end on the last day of the
year in which the student turns 25. Coverage for a full time
student who graduates will terminate 3 months following the
annual MMO Certification period.
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:31:26 AM |
Workforce &
Economic Development Updates |
Workforce
Development Update
Melanie Gilders,
Director of Workforce Development, was present to lead the
discussion. The Board had previously requested comparisons for
dollars spent for training dislocated and adult workers and the
outcome of that training. Pursuant to that request, Ms.
Gilders presented the Board with a report outlining the costs
associated with their training and supportive obligations to the
participant and compared those cases with their rate of pay
prior to lay off and the rate of pay they are earning after
their training.
Ms. Gilders
presented the Board with a chart illustrating Unemployment
Claimants in 2007 to date and noted that despite dislocations in
Archbold, claims for employment are down.
Ms. Gilders then
presented the Board with the Quarterly Newsletter and stated
that they handled the recruitment services for the Grasshopper
restaurant such as taking applications and giving the owner
office space for interviewing. The owner will be handling the
hiring of the candidates so they do not yet have a comparison on
how many applications were received versus the number of
positions hired for.
She noted that they
are currently communicating with Northwest State Community
College to jointly conduct a job fair in April of 2008 with
funds received from the State for such purpose.
Anita Smith,
Assistant Director of Job and Family Services, was present the
Board with WIA allocations and led the discussion by presenting
the Board with a report outlining revenue, expenses, and
received and anticipated funds. So far all of the expenses
incurred have been covered by revenues received.
Economic
Development Update
Lisa Arend, Economic
Development Director, was present to lead the discussion. She
began with a PowerPoint presentation discussing the
administrative activities currently ongoing with the Ohio
Economic Development Association such as tax increment finance
billings, training, energy efficiency, project training, tax
recalculation as needed for tax donations, and upgrading their
website.
She stated that
their active projects currently involve commercial/retail,
industrial and projects associated with the revolving loan
fund. Business retention and expansion programs are being
offered.
During a 2 day
meeting held last week, the OEDA/Team Ohio made their
recommendations on a State Strategic Plan and is outlined as
follows:
-
Continuation
& expansion of the
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Economic
Development marketing & sales activities for Ohio
-
Develop a
more responsive system within the Ohio Department of Development
for assisting counties, regional, and local economic development
-
Increase
funding for development of infrastructure projects
-
Develop a
more responsive and accountable workforce system in Ohio that
provides the resources and tools need by counties and
communities
-
Enhance
economic development incentives so that Ohio can be competitive
in attracting new investments and jobs
Commissioner Short
noted that Fulton County Economic Development is using the port
authorities for both Lucas and Williams county and inquired if
it would be beneficial for Fulton County to be directly involved
with a port authority of their own as opposed to using others.
Ms. Arend stated that as long as the county has access to the
funds she was comfortable with using others for now.
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10:17:12 AM |
· Resolution
2007-1047 Request Auditor to Provide Required Tax Levy
Information |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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10:18:47 AM |
· Resolution
2007-1048 Establish New Line Items Within Adult
Probation Fund |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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10:20:06 AM |
· Resolution
2007-1049 Transfer Funds and Appropriations and Lower
Purchase Orders for Department of Job and Family Services
|
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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10:20:51 AM |
· Resolution
2007-1050 Authorize Ditch Maintenance Base Reductions
|
Resolution pulled
until discussion can be held with Rod Creager, Chief Deputy
Engineer. |
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10:21:33 AM |
· Resolution
2007-1051 Authorize Ditch Maintenance Collections for
2007 Tax Duplicate |
Resolution pulled
until discussion can be held with Rod Creager, Chief Deputy
Engineer. |
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10:21:56 AM |
· Resolution
2007-1052 Approve Then and Now Purchase Orders
|
Resolution pulled.
No Then and Nows were presented. |
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10:22:15 AM |
· Resolution
2007-1053 Approve Purchase Orders and Travel Requests
|
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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10:23:10 AM |
recess |
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10:35:02 AM |
SWCD Budgetary
Issues |
Kim Bowles, Curt
Jones, and Bill Shininger were present to lead the discussion.
This follows up discussion previously held regarding the
possibility of using existing county personnel to assist the
District to become eligible in part or in whole for state
matching funds. The Board was presented with 2 possible
positions that may qualify. The Board will take the matter
under advisement. |
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10:51:35 AM |
recess |
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10:53:07 AM |
· Resolution
2007-1050 Authorize Ditch Maintenance Base Reductions
|
Rod Creager, Chief
Deputy Engineer, was present for the discussion. He explained
the reason for ditch maintenance base reductions and the process
in which they can be applied for. Commissioner Barnaby made the
motion to approve the ditch maintenance reductions presented and
Commissioner Short seconded the motion. Motion carried
unanimously. |
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11:02:06 AM |
· Resolution
2007-1051 Authorize Ditch Maintenance Collections for
2007 Tax Duplicate |
Mr. Creager and
Brinda Miller, Civil Technician, were present to discuss the
ditch maintenance collections for the 2007 tax duplicates for
collection in 2008. Ms. Miller explained the collection
process and presented the Board with a drawing illustrating the
locations of the ditch maintenance and a report outlining each
collection and the proposed percentages of each for 2008.
Commissioner Short made the motion to approve the ditch
maintenance collections as presented and Commissioner Barnaby
seconded the motion. Motion carried unanimously. |
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11:25:04 AM |
Recess until
executive session at 11:30 am |
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11:28:02 AM |
Resolution
2007-1054 Executive Session to Discuss Pending
Litigation |
Commissioner Barnaby
made the motion to go into executive session to discuss pending
litigation and Commissioner Short seconded the Motion. Roll
call vote - Barnaby, yes; Short, yes. Motion carried
unanimously. |
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12:26:29 PM |
Out of Exec Session |
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12:27:14 PM |
Resolution
2007-1055 |
In the matter of the
appeal recently filed in the ditch improvement project number
2101, Commissioner Barnaby made the motion that all brush and
trees be removed with the exception of two clumps, 1 on the
north side of the residential drive bridge and 1 on the south
side. Commissioner Short seconded the Motion. Motion carried
unanimously. |
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12:27:46 PM |
Adjourn |
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Signed copies of the
minutes, or an audio recording of the meeting, in it’s entirety,
are available for review in the Office of the Clerk of the
Board, 152 S. Fulton St., Suite 270; Wauseon, OH 43567
Paul Barnaby
Joseph Short
Attest:
Jennifer L. Connors,
Clerk |
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