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Description |
Minutes of Session |
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Date |
11/26/2007 |
Location |
Commissioners
Session Room |
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Time |
Speaker |
Note |
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9:00:38 AM |
Call Meeting to
Order
Pledge of Allegiance
Opening Prayer
Roll Call Attendance-all present |
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9:02:20 AM |
Resolution
2007-1030 Approve Minutes of November 21, 2007 |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:02:54 AM |
Resolution
2007-1031 Approve Agenda As Presented or Amended |
The agenda was
amended to include a ribbon cutting ceremony at the Grasshopper
Restaurant at 11:45 am and a meeting on 11/27/07 in Henry County
regarding a Four County Port Authority at 1:30 pm. Commissioner
Short made the motion to approve the agenda as amended and
Commissioner Genter seconded the motion. Motion carried
unanimously. |
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9:03:51 AM |
·Review Letter from
Ohio Department of Development regarding CDBG Grant Status for
Elmira Burlington Sanitary Sewer Project |
Fulton County
Sanitary Engineer, Ziad Musallam, was present to discuss the
matter. He gave a brief overview of the letter stating that
this was a reminder that the grant agreement and project ends on
December 31, 2007 and stated that the main lines and
infrastructure are complete. He stated that there is $60,500
left on the grant which can be used for tap-in assistance,
however very few have applied. He further stated that there are
still 4 landowners that have not tied into the system.
Commissioner Genter that he had a conversation with a
representative from the Health Department and that this needs to
be taken care of. He further stated that this matter needs to
not only be enforced but to also let the landowners know that
there is assistance available should they qualify. Mr. Musallam
stated that the project and grant agreement can be extended if
necessary, however he does not anticipate that an extension will
be applied for. |
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9:09:27 AM |
·Discuss Health
Insurance Enrollment Clarifications |
Fulton County
Organizational Development Director, Andy Votava, was present to
address the Board regarding 3 main issues that have come about
during the health plan open enrollment process that require
further clarification from the Board. He first discussed
situations involving the spousal carve out plan wherein a spouse
of a county employee covered under the plan is offered medical
insurance by an employer but not prescription coverage and
whether or not that spouse should be carved out. Commissioner
Short stated that before making that determination he would like
clarification on the options available to that spouse. There
are issues relating to spouses that are on a public retirement
plan. There are issues relating to employers that are not
providing the info needed to determine the 70% threshold.
Currently, if the required information is not provided, that
spouse will be carved out until proven otherwise.
The age limitation
of which dependents shall be covered under the plan under
various circumstances requires clarification as well.
Pursuant to these
discussions, Mr. Votava intends present these issues via
resolution for Thursday’s meeting.
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9:30:38 AM |
Mickey Volkman-
Department Update, Veteran's Administration |
Director of Fulton
County Veteran’s Services, Mickey Volkman, was present to
address the Board. She first presented the Board with various
graphs illustrating activity comparisons and transportation
needs over the last few years. She further presented an
analysis of compensation and medical benefits currently being
received by Fulton County Veterans. She stated that there are
currently 195 open cases in the county and that they can network
with other county agencies to get Veterans the help they need
and explained the assistance offered.
She described their
current staffing situation and discussed the possibility of
hiring another staff member. She presented a drawing to the
Board illustrating their current set up in the Detwiler Building
and expressed concerns regarding office space limitations and
security issues. She presented another drawing for the Board’s
consideration on ways to improve this situation.
Commissioner Genter
thanked her for her presentation and advised that her proposal
would be given due consideration. |
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9:59:45 AM |
· Resolution
2007-1032 Increase and Transfer Appropriations and Funds
for Various Departments |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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10:00:50 AM |
· Resolution
2007-1033 Execute Final Change Order and Certificate of
Completion for FY06 CDBG Waterline Improvement Project
|
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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10:05:25 AM |
· Resolution
2007-1034 Appoint Part-time Intermittent Transfer
Station Operator |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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10:06:12 AM |
· Resolution
2007-1035 Accept Recommendation Regarding Worker's
Compensation Claims |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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10:07:02 AM |
· Resolution
2007-1036 Enter Into Contract for Snow Removal
|
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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10:10:53 AM |
· Resolution
2007-1037 Approve Purchase Orders and Travel Requests
|
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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10:11:25 AM |
Discuss County
Rd. E Waterline Petition
Resolution
2007-1038 |
Fulton County
Sanitary Engineer, Ziad Musallam, was present to address the
Board and answer any questions regarding the recent filing of a
waterline petition. He explained that the petition herein
petitions for a waterline southeast of CR E & 19 to run to the
beginning of the Swancreek district. This proposed waterline
would be an 8” line and run only 110’ feet East and will provide
service to the Village of Archbold. He stated that this
proposed waterline is within the urban growth area and is not in
conflict with the comprehensive plan. There would be no
assessments associated with the project as the petitioner will
pay for all costs associated therewith. Mr. Musallam
recommended approval of the petition.
Upon due
consideration, Commissioner Barnaby made the motion to approve
the petition to run an 8” line extension of 110’ as proposed in
the petition, pursuant to the terms and conditions of the Fulton
County Sanitary Engineer. Commissioner Short seconded the
Motion. Motion carried unanimously. |
|
10:17:15 AM |
· Review
invitation from Fulton County Family and Children First Council |
A Community Leader
Orientation to be held December 11, 2007 from 8:30-10 am in the
Administration Building was added to the Commissioners’
Calendar. |
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10:18:19 AM |
· Review letter
from NOCAC regarding 2008-09 Community Services Block Grant |
The letter
referenced advised the Commissioners that NOCAC has applied for
funding from the Community Services Block Grant for 2008-09 and
is available for review. |
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10:18:58 AM |
· Discuss travel
policy and taxable fringe benefits |
Mr. Andy Votava was
present to discuss with the Board proposed changes to the
County’s travel policy and taxable fringe benefits as it
pertains to new IRS regulations. He first discussed what is
defined by the IRS as routine and non-routine business travels.
He further discussed policies for registration fees,
transportation, lodging, meals, gratuities, and the process,
forms and documentation required for approval of travel and
reimbursements. Such policies further include clarification on
credit card policies, air travel, out-of-state travel & the use
of frequent flyer miles and rewards programs. |
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11:11:56 AM |
Discuss postage
meter leases |
Mr. Votava stated
that there are currently 12 postage meters in use by the county,
10 of which are leased. He advised that the leases on certain
meters have expired and proposed that instead of renewing the
leases, some departments may be able to consolidate and share a
meter. This would allow the better management of departmental
costs and save monthly expenses associated with the meters in
the amount of approximately $3,600.00 each year. |
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11:24:44 AM |
Adjourn |
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Signed copies of
the minutes, or an audio recording of the meeting, in it’s
entirety, are available for review in the Office of the Clerk of
the Board, 152 S. Fulton St., Suite 270; Wauseon, OH 43567.
Paul Barnaby
Joseph Short
Attest:
Jennifer L. Connors,
Clerk |
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