Description THURSDAY, MARCH 8, 2007 SESSION
Date3/8/2007 Location Commissioners Session Room
 
Time Speaker Note
9:00:07 AM Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance - All Present

Resolution 2007-199 Approve Minutes of March 5, 2007

Resolution 2007-200 Approve Agenda as Presented or Amended






Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously


Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously
9:02:49 AM Public Hearing - Vacation of Portion of Road Right of Way (County Road 14)

Resolution 2007-207		 Frank Onweller was present for the hearing. He explained the reason for the request to vacate. When Road 14 was constructed it was shifted and when an improvement project was done last summer the road was centered back up. This vacation of the right-of-way would take care of that. The property owners have made no objection.

Commissioner Genter closed the hearing.

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously
9:06:44 AM OLD BUSINESS

Resolution 2007-201 Approve Payment of Bills

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously
9:07:20 AM There was not a Weekly Dog Warden Report this morning.

Review Amended Official Certificate

Commissioner Barnaby questioned several negative items on the certificate and Mr. Hall explained. The negative numbers are due to expected grant funds coming in.
9:10:19 AM Review Letter of Request for Extension of Time from Lingvai Excavating Elmira/Burlington Sanitary Sewer Project








Resolution 2007-208 to grant the request for extension

the request was denied
 Ziad Musallam was present for the discussion and to explain. Lingvai is requesting an additional extension of time due to the extension of the project to the eastern section. Since it was not part of the original contract, that portion is not subject to substantial completion. That is a separate project. The second issue is one with Toledo Edison providing power to the pump station. Testing and addtional corrections have been necessary. Lingvai is asking for an another 30 day extension. Mr. Musallam said he believes this to be a contractor issue but he is presenting the request to the commissioners for the decision to grant or not grant the extension.

Commissioner Barnaby noted the snow and Mr. Musallam said that was not the issue - frozen ground is easier to remove.

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion failed unanimously
9:21:02 AM Review Invitation to NORED Annual Meeting
 Vond will check with Lisa Arend to see if a table has been secured.
9:22:11 AM Discuss State Purchasing for Energy Efficiency











Resolution 2007-209 to authorize the administrator to proceed		 Mr. Hall provided a breakdown of the study done by H.E.A.T. and the estimated cost of their modifications. He has bolded items that he has selected based on discussions with the company to reduce the cost. An ammortization schedule of the financing was provided. This would be a 10 year financing. Mr. Hall compared savings to what costs have been and the project as he has proposed is the closest to break-even that they have been.

Commissioner Genter noted the trim at the Detwiler building needs painted this year.

Mr. Hall said that he would meet with bond council if the board chooses to lock in the rate

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously

9:31:11 AM NEW BUSINESS

Resolutions:
Resolution 2007-202 Approve Annexation 2007-02 to Village of Metamora (Board of Trustees Northwest State Community College, Petitioners)


Resolution 2007-203 Accept Resignation of Fulton County Clerk




not needed for a period of 20 days...will be stamped into the journal as procedure requires.




Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously
9:34:43 AM Resolution 2007-204 Establish Enterprise Fund, Revenue & Appropriations Accounts, and Estimated Revenue & Appropriations for Fulton County Recycling
 Commissioner Genter made the motion and Commissioner Short seconded the motion. Mr. Hall explained how this fund will work for all the county's recycling efforts. Carla Rice said that it will help in the tracking for audit purposes. Motion carried unanimously
9:36:40 AM Resolution 2007-205 Approve Then and Now Purchase Orders and Payments
 Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously
9:39:14 AM Resolution 2007-206 Approve Purchase Orders and Travel Requests
Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously
9:39:27 AM Recess until 9:45 appointment  
9:45:07 AM Ken Caldwell, Fulton County Job & Family Services Director -Quarterly Update Mr. Caldwell presented his 4th quarter report. He went over the numbers for Medicaid - $7,257,536 for the quarter and $28,842,780 for the YTD. Food stamps were at approximatley $500,000 for the quarter. Minimum wage could have an effect on that. Children services were up quite a bit. Foster care went down a little bit.

Mr. Caldwell also gave a brief summary of the annual report.
9:53:18 AM Recess until 10:00 Engineer's Report  
10:00:21 AM Engineer's Report - Ditch 2104 (DeGier)
















Resolution 2007-210		 Rod Creager, Chief Deputy Engineer, presented his engineer's report on Ditch 2104, petitioned by DeGier. Brinda Miller from the Engineer's office and Jan Burkhard were also present.

Mr. Creager started by explaining the petition since Commissioner Short was not present for the viewing etc. He presented pictures of the drainage issues that precipitated the petition. He explained what his proposal for improvement work would be. There were 3 parts of the project that he outlined.

Pipe through Downing's yard....catch basin, sealed tile with catch basin, clearing the brush from the ditch - $36,000 total approximate

Several alternatives were suggested to bring the cost down. Running a tile along the back of the properties might be an option also to improve drainage for the owners. Plastic tubing versus PVC was questioned by Mr. Creager. The commissioners instructed him to price it both ways. To meet the prayer of the petition is the goal and Commissioner Genter said the last alternative proposed by Mr. Creager would work the best.

The engineer's report will be continued on April 12th at 10:00 AM.

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously

10:39:05 AM    
10:44:01 AM    
10:44:13 AM    
10:48:19 AM Resolution 2007-211 Executive Session - to discuss the appointment of a public employee or official Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously
11:54:27 AM Back in session Resolution 2007-212 Authorize County Adminsitator to negotiate terms and conditions of employment with Lisa Arend for Economic Development Director. Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously
11:55:57 AM   Authorize the advertising and filling of the position of Clerk for the board. Commissioner Barnaby made the motion and Commissioner Genter seconded the motion.. Motion carried unanimously
11:56:50 AM adjourn



_____________________________
Dean Genter



_____________________________
Paul Barnaby



_____________________________
Joseph D. Short

ATTEST:

_____________________________
Rhonda J. Borton, Clerk

  
2:21:36 PM Signed copies of the minutes, or an audio recording of the meeting, in its entirety, are available for review in the Office of the Clerk of the Board, 152 S. Fulton St., Suite 270; Wauseon, OH 43567-3309