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Description |
Minutes of Meeting |
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Date |
6/28/2007 |
Location |
Commissioners
Session Room |
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Time |
Speaker |
Note |
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9:00:31 AM |
Call Meeting to
Order
Pledge of Allegiance
Opening Prayer
Roll Call Attendance |
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9:02:08 AM |
Resolution
2007-504 Approve Minutes of June 25, 2007 |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
|
9:02:50 AM |
Resolution
2007-505 Approve Agenda as Presented or Amended |
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously |
|
9:03:20 AM |
Resolution
2007-506 Approve Payment of Bills
. |
Commissioner Short
made the motion and Commissioner Barnaby seconded the motion.
Motion carried unanimously |
|
9:03:48 AM |
Review
Correspondence from County Sanitary Engineer regarding the
Elmira/Burlington Sewer System |
Ziad Musallam,
Sanitary Engineer, was present to address the Board. He stated
that previously the Elmira/Burlington project contract with
Lingvai was extended to February 28, 2007 for substantial
completion however the project did not get substantially
completed until March 28, 2007. He further stated that according
to contract, the County is due damages at $600/day, in the total
amount to $16,800. Mr. Musallam recommended to the Board that
this amount be withheld from the final pay request of the
contractor to cover these damages. He further noted that the
final completion date was previously extended to June 8, 2007.
The project has not reached final completion, which may subject
them to further damages. Commissioner Short recommended that the
contractor and his subcontractor come in and meet with the Board
to discuss the matter before any penalties are assessed.
Commissioner Barnaby noted that the contractor originally
requested an extension to March 15, 2007. He suggested the
possibility of charging the $600/day from the date of the
original request, which would be approximately half the penalty.
Commissioner Genter noted that the contract was with the
contractor and the contractor did not meet the deadline,
regardless of any problems he may have incurred with his
sub-contractors. It was further noted that while the contractor
states he ran into trouble with a sub-contractor, his initial
request for extension/change order was due to weather
conditions, not due to delays with his sub-contractor. After
discussion, Commissioner Barnaby made the motion to charge the
penalty from the date of the original request, March 15, 2007,
Commissioner Short seconded the motion. Resolution
2007-518. Motion carried unanimously. |
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9:29:03 AM |
· Resolution
2007-507 Transfer Appropriations for County Engineer
|
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:29:47 AM |
· Resolution
2007-508 Close Contract 2006-30 for Leachate Hauling
|
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:31:05 AM |
· Resolution
2007-509 Enter into Contract 2007-62 for Leachate
hauling |
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
|
9:31:54 AM |
· Resolution
2007-510 Authorize Application for Marathon Gas Card for
Solid Waste Management/Recycling |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
|
9:41:53 AM |
· Resolution
2007-511 Enter into various contracts on behalf of
Department of Job and Family Services |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:42:34 AM |
Resolution
2007-512 Transfer Appropriations and Funds for Various
Departments |
Commissioner Short
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
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9:43:22 AM |
Resolution
2007-513 Transfer funds for Boarding Home Payroll
Expenses |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
|
9:44:10 AM |
· Resolution
2007-514 Authorize Intermittent Staffing for Transfer
Station |
Commissioner Barnaby
made the motion and Commissioner Genter seconded the motion.
Motion carried unanimously. |
|
9:45:06 AM |
· Resolution
2007-515 Establish Fund, Receipt Line, and
Appropriations for FY07 Community Corrections Grant
|
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:45:58 AM |
· Resolution
2007-516 Approve Then and Now Purchases |
Commissioner Barnaby
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
|
9:47:43 AM |
· Resolution
2007-517 Approve Purchase Orders and Travel Requests |
Commissioner Genter
made the motion and Commissioner Short seconded the motion.
Motion carried unanimously. |
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9:49:16 AM |
Recess |
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10:16:09 AM |
Bid Opening
2007-08 Road Salt |
Bids were received
for the 2007-08 season Road Salt as follows:
Morton Salt
$44.48/Ton by truck and $44.48/Ton by county;
North American Salt
Co. $42.27/Ton by truck and $40.00/Ton by county;
Cargill $44.09/Ton
by truck and $42.00/Ton by county.
The bids were then
referred to the County Engineer’s office for inspection.
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|
10:30:53 AM |
Public Hearing on
Tax Budget |
County Administrator
Hall led the public hearing on the county tax budget. He began
by explaining the timeline and process of getting a final budget
in place. A tax budget must be adopted by July 15th and filed
with the County Auditor by July 20th, 2007. There must be a
public hearing on said budget no more than 10 days before July
15th, which is the purpose of today’s hearing. The budget will
go before the budget commission, which consists of the county
prosecuting attorney, county auditor and county treasurer, in
August. The budget commission is required to file a certificate
of revenue with the board of county commissioners by September
1st. An amended certificate, which amends the certificate of
revenue, is due after the 1st of the year. This certificate will
include the amount of carryover and an estimated revenue source.
The final budget is then adopted usually the first/second week
of January but no later than April 1st.
Administrator Hall
presented a condensed summary of the proposed budget for the
Commissioners review. Despite budget cuts, he is estimating a
$2.9 million carryover by the end of 2007; $2.3 million by the
end of 2008; and $1.6 million by the end of 2009. The carryover
is what the county needs to meet expenses for the first 3 months
in the following year. He noted that $1.6 million is not enough
of a carryover to cover expenses for the first 3 months of 2009.
He indicated that the goal for the carryover is 25% of the
county's general fund.
He stated that the
budget requests from all county departments have been submitted
and reviewed. The total amount requested was totaled at $12.6
million. To determine the amount of the tax budget for FY08,
Administrator Hall used historic data to determine expenses and
base appropriations for all departments. It was further noted he
was not able to honor each department’s request, however, that
no budget cuts were below each department’s ability to operate.
County expenses have
gone up over the years, while revenues have not increased. The
Board noted that interest income has gone up. Sales tax has
stayed the same, which is approximately 1/3 of the county's
revenue. It was further noted that insurance costs have risen
and has been the biggest change in expenses over the last few
years, along with the increase in costs associated with
corrections and public defender fees. It was noted that other
alternatives pose the opportunity for lower costs such as
electronic monitoring and video arraignments, which lowers
transportation costs and time incurred by Sheriff's deputies.
Administrator Hall
noted that to keep large costs down, consistent general
maintenance must be performed on county assets.
The proposed budget
was stamped in and will be on display at the county auditor's
office for public inspection. |
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11:03:53 AM |
ADJOURN |
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Signed copies of
the minutes, or an audio recording of the meeting, in it’s
entirety, are available for review in the Office of the Clerk of
the Board, 152 S. Fulton St., Suite 270; Wauseon, OH 43567
__________________________
Dean Genter
__________________________
Paul Barnaby
__________________________
Joseph Short
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