Description	Minutes of Meeting
Date	6/7/2007	Location		Commissioners Session Room
Time	Speaker		Note
9:00:13 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance
9:01:44 AM	Resolution 2007-452 Approve Minutes of June 4, 2007		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:02:28 AM	Resolution 2007-453 Approve Agenda as Presented or Amended		Agenda was amended to address, under old business, a debris/fencing issue between Triangular and Arrow processing.  It was also amended to include, under new businesses, an executive session to discuss the compensation of a public employee after Administrator Hall’s presentation at 11:30 a.m.  Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:04:14 AM	OLD BUSINESS Resolution 2007-454 Approve payment of Bills		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:04:41 AM	Weekly Dog Warden Report		none submitted
9:04:51 AM	Review Certificate of Non-Compliance
9:05:18 AM	Review of Monthly Certificate of Revenue as Amended by Budget Commission
9:06:15 AM	ODOT's invitation- discuss attendance to the showing of Veteran's Glass City Skyway/I-280 "Government Day"
9:07:03 AM	Discuss Fencing/Debris Issue between Triangular/Arrow processing		The Board addressed safety concerns relating to debris between Triangular and Arrow processing.  Commissioner Genter stated he would like to get an estimate of costs to erect a fence in that area to catch the debris.  County Administrator Hall stated he could contact the head of the county maintenance department, DeAlton Boyers, and work on getting said estimate.
9:10:54 AM	Resolution 2007-455 Approve Personnel Action for Transfer Station		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:11:48 AM	Resolution 2007-456 Appoint Receptionist Position for Senior Center		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:12:16 AM	Resolution 2007-457 Transfer Funds for Dept. of Job and Family Services		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:13:46 AM	Resolution 2007-458 Transfer Appropriations for Probate Court		Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:14:49 AM	Resolution 2007-459 Cancel Session 6/11/07		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:15:33 AM	Resolution 2007-460 Transfer Funds for Department of Job and Family Services		Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.
9:17:33 AM	Resolution 2007-461 Abolish Assistant Director of Economic Development Position		Motion passed over for decision after the Commissioner’s Summit on June 21, 2007.
9:18:55 AM	Resolution 2007-462 Advertise for Bids for Road Salt for 2007-08 Season		Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.
9:19:51 AM	Resolution 2007-463 Approve Then and Now Purchases		Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:21:45 AM	Resolution 2007-464 Approve Purchase Orders and Travel Requests		Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.
9:22:53 AM	Discuss attendance to EMS Bi-monthly Department Meeting
9:23:08 AM	Review letter from Department of Family Services re: CSEA June transfer
9:25:21 AM	Short break
9:31:39 AM	Approve Community Block Development Grant formula		The allocation for the CDBG Grant for FY 2007 has been set at $155,00.00.  This leaves an amount of $128,750.00 for disbursement after administration costs and fair housing fees. There were four (4) applicants that applied for funds from the Community Development Block Grant.  The Village of Lyons requested $39,200 to assist in the village’s water tower renovation project. Chesterfield Township previously requested $105,766.80 to assist in a road resurfacing project on CR N. The Village of Fayette requested $40,000.00 to assist in upgrades to their sewer systems and improvements to the lagoon. Swan Creek Township requested $47,262.50 to fund a road resurfacing project on CR EF. After review and careful consideration, the Board of Commissioners approved the following formula: The Village of Lyons shall receive funding in the amount of $39,200.00 Chesterfield Township shall receive funding in the amount of $49,550.00 The Village of Fayette shall receive funding in the amount of $40,000.00 It was noted that the City of Wauseon chose to pursue other funding options and was not included in this formula.  Based on a previous State recognized income survey, the Board of Commissioners declared the Village of Fayette a reinvestment area.  Commissioner Genter made the motion and Commissioner Short seconded the motion.  Motion carried unanimously. Resolution 2007-465.
9:58:18 AM	Public hearing on Ditch 2104-DeGier		Rod Creager, Assistant County Engineer, was present to conduct the public hearing on the single ditch petition filed by Jeff DeGier on August 14, 2006.  Joining Mr. Creager was County Engineer, Frank Onweller, and County Grants Coordinator, Jan Burkhard.  The petition was filed due to alleged flooding in yards and poor drainage, which would propose the installation of a new storm water draining outlet.    Mr. Creager explained the process of ditch petitions followed by a PowerPoint presentation to explain and show the layout of the areas affected by the petition.   He explained that several alternatives for tile replacement were considered, however due to significant costs associated thereof, the Commissioners previously opted for a scaled back work plan.  This proposed plan includes a 12-inch pipe being installed across the yard and drive of the Snyder residence, the removal of trees that currently exist in the Johnson yard and the installation of a catch basin at the south edge of the Johnson lawn.  This proposal also includes a ditch cleaning and perpetual maintenance of the proposed work by the County.  It was noted that the removal of trees on the Johnson property will be at the owner’s expense and has already been discussed with and agreed to by the owner.   Construction costs for this project is estimated at $19,200.00, including engineering and administrative costs.     It was discovered that there were 23 acres of land that were never assessed to any ditch and therefore, that property owner must be notified of this project before any decisions can be made regarding this petition.  The Commissioners then took testimony from several property owners that are affected by this petition:   Matt Harris-Opposes the Petition.  Mr. Harris stated that he believes the problem can be traced back to the petitioner adding a basement to his home and that petitioner should bear the costs of this project.  He further stated that he will not benefit from this change.   Mary Riegsecker-Opposes the Petition.  Ms. Reigsecker believes the petitioner should pay for the assessment because she does not currently have a problem with water drainage and will not benefit from the change.   Robert Richardson-Opposes the Petition.  Mr. Richardson stated that he has experienced an abundance of water since petitioner added a basement to his home.  He further alleged that in the process of installing the basement, the Petitioner dug up the existing tile and was never tied back to.  He does not believe the proposed solution will benefit anyone, including the Petitioner.    Tom Cunningham-In favor of the Petition.  Mr. Cunningham stated that he owns farm ground in the area that will be affected by this proposed change and will benefit from it.   Homer Durbin-In favor of the ditch clean-out only and opposes the rest of the proposed changes.   Helen Weese-In favor of ditch clean-out and maintenance only and opposes the rest of the proposed changes.   Albert Case-Opposes the Petition.  Mr. Case stated that he does not believe that the proposed changes will benefit anyone.   Chad Helminiak-Opposes the Petition.  Is in favor of having the trees removed only.  Does not feel as though the rest of the proposed changes will benefit any of the land owners.   Jeff DeGier-Petitioner.  Mr. DeGier stated that when he bought his home 8 years ago, it was not disclosed by the previous owner the extent of the drainage problems.  Once the problems were discovered, he began to address the issue including pumping and installing a crock and sump basin.  He did have sumps that were maintained by Ever-Dry, both of which failed.  When he decided to add onto his home, after careful consideration, the house was lifted up to road level and a basement was put in.  He purports that there were tiles out front that were cut in this process.  He did discover however after research that the tiles do stop in his yard.  He believes that he has done everything the could do on his own as the property owner and now feels the best way to deal with this is to petition the county for it’s assistance.    Robert Richardson-again addressed the issue of the Petitioner’s basement being put in and that the Petitioner should have built his house upward instead of down.  He re-alleged that this proposal will not benefit any of the people affected by this Petition.   After hearing the testimony of the land owners, it was decided by the Board that the final hearing should be continued to allow time to contact the owner of the property that was never assessed to the ditch and for time to check on some legalities.  The date of the final hearing has been set for July 23, 2007 and a tentative time has been set for 5:30 p.m.  Notices will be mailed to the landowners to confirm.
11:52:55 AM	Hearing concluded- break for lunch
1:12:58 PM	Vond Hall, County Administrator to discuss budget		County Administrator, Vond Hall, conducted a PowerPoint presentation regarding legal responsibility for funding.  Said issue addresses whether or not the County is mandated to fund specific departments, agencies, and programs within the county.    Funding that is mandatory, in part or in whole, is as follows: -          County Public Assistance -          Children Services, could also be funded by levy -          Veterans Service Commission, as much as requested by commission, up to 1/2 mil -          Medically Handicapped Children Program, up to 3/10 mil -          Tuberculosis, the actual amount that is mandatory depends on how much they are reimbursed by the State to offset costs of treatment and detention -          Adult Protective Services, can be funded by levy.  Enough funds must be provided to meet the duty to investigate claims -          ADAMhs Board, liability is limited by statute, supported by levy -          OSU Extension Office, partially mandatory.  County must provide office space.  Funds may be appropriated from County’s General Fund or by levy.  -          County Agricultural Societies, county is required to reimburse for premium awards to promote agricultural and household manufacturing interests. -          Dog Warden, the registration of dogs and employment of dog warden are mandatory -          Emergency Management -          Solid Waste Management -          Courts -          Law Enforcement, for Sherriff and Jail only -          Indigent Defense   -          Board of Elections -          Educational Service Centers, must provide with office space; funding on 5 year phase out plan -          Law Library, must provide suitable rooms, sufficient bookcases, heat/light, employ law librarian and up to 2 assistants.  After the year 2011, the trustees will be responsible for the librarian and assistants.   Funding that is not mandatory, is as follows: -          Child support enforcement -          County Hospitals -          County Homes -          Board of MRDD, if there is a levy on the ballot -          Apiary Inspection -          Humane Societies, as long a county has Dog Warden and Dog Pound -          Soil and Water Conservation Districts -          Economic Development, but is too important not to fund -          Historical Society   Administrator Hall then addressed ways to increase revenue for the County as follows: Tax increases: -          real estate taxes -          levies -          sales and use taxes -          real estate conveyance fees -          permissive motor vehicle license taxes -          lodging/bed taxes Increase fees/penalties with courts Improve Debt Collection for taxes and debts More Economic Development Initiatives   Administrator Hall then addressed ways to cut spending as follows:   Initiate Selected cuts by department Do a quarterly budget allocation of General Fund Departments Change purchasing practices Delay Equipment purchases, if practical Reconfigure travel reimbursement practices Re-evaluate building/facilities Implement costs savings options   Administrator Hall concluded with finding alternate revenue sources as follows:   Try to get more from Special Revenue Funds -          Certificate of Title funds -          Recorder’s Equipment Funds -          FOJ funds -          Law Enforcement Trust Funds -          Motor Vehicle License and Gas Tax Funds -          Real Estate Assessment Fund -          Delinquent Tax Assessment Collection Fund Energy Conservation Measures Insurance Costs -          Self funded insurance pools -          Loss Control -          Risk Management Employee Benefits
2:43:05 PM	Executive Session		Resolution 2007-467.  The Board voted to go into executive session at 2:44 p.m. to discuss the compensation of a public employee.  Commissioner Short made the motion, Commissioner Barnaby seconded the motion.  Motion carried unanimously.  Roll Call vote was taken – Commissioner Genter, present; Commissioner Barnaby, present; Commissioner Short, present.
3:34:13 PM	Out of Executive Session-No Action Taken-ADJOURN
	Signed copies of minutes, or an audio recording of the meeting, in it’s entirety, are available for review in the office of the Clerk of the Board, 152 S. Fulton St., Suite 270, Wauseon, OH  43567.   Approved:      Dean Genter     Paul Barnaby     Joseph Short