Description

Minutes of Meeting

Date

7/30/2007

Location

Commissioners Session Room

 

Time

Speaker

Note

8:59:52 AM

Call Meeting to Order

Pledge of Allegiance

Opening Prayer

Roll Call Attendance

 

9:01:14 AM

Resolution 2007-613 Approve Minutes of July 26, 2007

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Commissioner Genter Abstained. The motion carried 2 to 1.

9:02:00 AM

Resolution 2007-614 Approve Agenda as Presented or Amended

Commissioner Genter made the motion and Commissioner Barnaby seconded the motion. Motion carried unanimously.

9:02:27 AM

Resolution 2007-615 Award Bid for T-Hangar Taxilane Rehabilitation & Drainage Project

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:03:37 AM

Resolution 2007-616 Enter Into Escrow Agreements with Gerken Paving, Inc. and Diversified Road and Pipe, Inc.

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:08:01 AM

Resolution 2007-617 Transfer and Increase Appropriations for County Sanitary Engineer

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:08:53 AM

Resolution 2007-618 Execute Semi-annual Water & Sewer Grant Status Report

Ziad Musallam was present to address any questions from the Board. He stated that this report illustrates how much is drawn as to work performed and to keep track of funding allocations for CDBG. Mr. Musallam stated that at this time everything is in order. Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:11:25 AM

Resolution 2007-619 Establish New Line Item for Department of Job and Family Services

Commissioner Barnaby made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:13:14 AM

Resolution 2007-620 Transfer Funds for Department of Job and Family Services

Commissioner Barnaby made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:14:25 AM

Resolution 2007-621 Establish New Line Item for Fulton County EMS

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:16:07 AM

Resolution 2007-622 Approve Additional Appropriations for Various Departments

Commissioner Genter made the motion and Commissioner Short seconded the motion. Motion carried unanimously.

9:18:16 AM

Resolution 2007-623 Approve Purchase Orders and Travel Requests

Commissioner Short made the motion and Commissioner Genter seconded the motion. Motion carried unanimously.

9:18:53 AM

Recess

 

9:32:05 AM

Entrance Conference w/Nancy Yackee, Annie Hernandez, and Bev Schlossher

Kevin Pegish, CPA, and William Scott, Audit Manager, were present from the Auditor of State's office. Also present from the County Auditor's office were Auditor, Nancy Yackee; Treasurer, Bev Schlosser; Fiscal Coordinator, Annie Hernandez; and Information Technology Specialist, Doug Nafziger. Mr. Pegish began by explaining a summary of services that the county can expect during their yearly audit process along with the responsibilities expected of the county during that time: 

 

They will audit the County’s basic financial statements as of and for the year ended December 31, 2006. They will follow U.S. generally accepted auditing standards and the Comptroller General of the United States standards for financial audits contained in Government Auditing Standards, and the Single Audit Act Amendments of 1996, and the provisions of Office of Management and Budget (0MB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.

 

The objective of an audit is to express their opinion concerning whether the basic financial statements present fairly, in all material respects, the County’s financial position, changes in financial position, required budgetary comparisons and cash flows (where applicable), in conformity with U.S. generally accepted accounting principles.

 

They will audit to form an opinion on the basic financial statements. The Federal Awards Expenditure Schedule provides additional analysis, and is not a required part of the basic financial statements. They will subject this information to the auditing procedures applied in their audit of the basic financial statements and will render an opinion on whether this information is fairly presented, in all material respects, in relation to the basic financial statements taken as a whole.

 

They expect to deliver a report on or about September 30, 2007.

 

They will apply certain limited procedures, which will consist principally of inquiries of management regarding the methods of measuring and presenting Management’s Discussion and Analysis which is Supplementary Information the Governmental Accounting Standards Board requires. However, they will not opine on this information.

 

The engagement will be led by:

* George J. Prephan, CPA, Chief Auditor, and Greg L. Glick, CPA, Assistant Chief Auditor will be responsible for assuring the overall quality, value, and timeliness of their services the county; and

* Kevin L. Pegish, CPA, Senior Audit Manager, who will be responsible for managing the delivery of their services; and

* William M. Scott, Audit Manager, who will be responsible for on-site administration of their services.

 

It is expected that fees and expenses for this audit will not exceed $64,500.00

9:47:50 AM

Recess

 

10:00:19 AM

Ken Caldwell, Director of Department of Job and Family Services

Ken Caldwell, Director of Job and Family Services, and Luanne Stiriz were present to update the Board on Child Support issues. Ms. Stiriz began a PowerPoint presentation as follows:

 

n  Ohio’s Child Support Program touches more children than any other program in Ohio except for Education.

n  Parents have an obligation to support their children. 

 

Services available include:

 

n  Establishment of paternity

n  Location of absent parents

n  Establishment of child support and medical support

n  Enforcement of existing child support and medical support orders

n  Collection and disbursement of payments

n  Education and outreach about the child support program

 

Kinds of cases handled by the CSEA include:

 

n  Non-Public Assistance 

n  Former Assistance

n  Medical Assistance

n  Public Assistance

n  Non IV-D

 

Services are provided by several staff members such as:

 

n  Collections and Disbursement Staff

This staff processes any payments that come to the office, answer payment inquiries, audits on cases, open and enter cases, update changes on the system from the court orders and issue wage withholdings.

n  Account Clerk

      She does reconciliation,

      distribution on public assistance  

      cases, as well as the audits on  

      them.  She handles FIDM,  

      Security Coordinator, SETS,  

      computer or on base issues. She is  

      also the agency IT person.

n  Case Managers

      They do case management such

      as establishment of new cases,

      Enforcement thereof, location,  

      and attend hearings. Each worker         
      has approx 540 cases.

 

Tools to enforce the collection of Child Support include:

 

n  Wage withholding

n  Judicial action (contempt and felony charges)

n  Drivers license suspension

n  Hunting, fishing, and other professional license suspension (doctors, barbers, etc)

n  Filing of liens on property, houses, and motorcycles.

n  Attachment of lottery winnings

n  Attachment of money in bank accounts

n  Attachment of tax return

n  Most Wanted Poster

n  Passport Denial

 

She addressed myths about child support:

 

n  Myth:  Services are only offered to mothers. 

False.  Services are offered to both mothers and fathers, grandparents, custodial and non-custodial parents. 

    

n  Myth:  If the mother and father are not married and have a child, the fathers name is automatically put on the baby’s birth certificate and he gets visitation.

      False.  The parties must establish

      paternity legally before a father’s  

      name can be put on a birth  

      certificate for a child born out of  

      wedlock. If the child is born out  

      of wedlock the father does not

      automatically get visitation  

      rights.  Once he has been  

      established as the legal father,

      this gives him the right to petition

      the court for visitation rights.

           

n  Myth:  If the non-custodial parent is not working, they don’t have to pay child support.

False.  If the parent obligated to pay support is not working, their child support obligation does not stop or reduce. The obligation will go into arrears until such time a party thereto applies and is granted a modification in support.

 

n  Myth:  You can’t be put in jail for not paying your child support.

False.  If a party is referred to court for failure to pay child support, the obligor can be found in contempt which carries a jail term of 30 days and a $250.00 fine for a first offense. 

 

n  Myth:  In a judicial support enforcement hearing the CSEA represents the mother.

False.  The CSEA and the Child Support attorney represent the State of Ohio and the support that is to be paid for the children.

 

n  Myth:  If you have a baby when you are a minor (female or male) you don’t have to pay child support.

False. A minor’s parents maybe required to pay support to minor or the minor’s parents with whom the baby resides with. 

 

n  Myth:  Once the child turns 18, no more child support has to be paid.

False.  Support is to continue until the child is emancipated. Emancipation in Ohio with regards to the payment of child support is until 18 years of age or graduation from high school, whichever is the later of the two, however it shall not continue beyond the age of 19.

 

The CSEA current offers the “IT TAKES TWO” Program:

 

n  The program encourages parents to take financial responsibility for the child.

n  And focuses on: Parenting, Career Planning, Personal Development

 

Local Statistics:

 

n  Fulton County currently has over 2700 cases

n  Fulton County collections for last fiscal year were $6.6 million. Ohio collects over $2 billion.

n  Total outstanding arrears owed in Fulton County $7.2 million.

n  Average support order in Fulton County is $369.62/mo.

n  Fulton County case with the largest arrearage is $106,748.

n  There are approx. 288 cases that are absent parent mothers.

 

The Divorce Rate in Fulton County:

 

In   2003   62%                      

                 313 Marriages       

                 195 Divorces/Dissolutions

 

In   2006    63%         

                  280 Marriages

                  176 Divorce/Dissolutions

 

Incentives:

 

n  The CSEA earns incentives (additional monies) for reaching goals in the following categories.  If goals are not reached there is potential for financial hold backs of the incentive money.

            Paternity Establishment 

            80% or greater earns the          

            maximum incentive

                        2004: 104.69%

                        2005: 114.74%

                        2006: 110.14%

            Support Establishment

            80% or greater earns the  

            maximum incentive

                        2004: 84.57%

                        2005: 83.35%

                        2006: 83.40%

           Collections on Current Support

           80% or greater earns the

           maximum incentive                 

                        2004: 78.94%

                        2005: 79.64%

                        2006: 79.32%

            Collections on Arrears

            80% or greater earns the

            maximum incentive

                        2004: 78.15%

                        2005: 78.99%

                        2006: 79.55%

            Cost Effectiveness

            This measurement is based on  

            ratio of  dollars collected vs.  

            dollars spent.  It is calculated on   

            county specific collections and

            expenditures.  A ratio of $5.00  

            and above earns maximum

            incentive.

                        2004: $ 10.27

                        2005: $ 11.51

                        2006: $   9.12

 

n  In FFY 2005 Fulton County met 3 out of the 5 goals.

n  For FFY 2006 we met the goals in Paternity Establishment, Support Establishment, Collections on Arrears and Cost Effectiveness:  4 out of 5.

10:31:45 AM

Adjourn

 

 

Signed copies of the minutes, or an audio recording of the meeting, in it’s entirety, are available for review in the Office of the Clerk of the Board, 152 S. Fulton St., Suite 270; Wauseon, OH 43567

__________________________
Dean Genter

 

__________________________

Paul Barnaby

__________________________

Joseph Short

 

Attest:

 

_________________________

Jennifer L. Connors, Clerk