Description THURSDAY, OCTOBER 12, 2006 SESSION Date 10/12/2006 Location COMMISSION10XP   Time Speaker Note 9:00:05 AM Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - Commissioner Barnaby absent Resolution 2006-704 Approve Minutes of October 10, 2006   Commissioner Genter made the motion and Commissioner Graf seconded the motion. Motion carried unanimously 9:01:53 AM OLD BUSINESS Resolution 2006-705 Approve Payment of Bills Commissioner Genter made the motion and Commissioner Graf seconded the motion. Motion carried unanimously 9:02:37 AM NEW BUSINESS Resolutions: Resolution 2006-706 Transfer Appropriations for Job and Family Services   Commissioner Genter made the motion and Commissioner Graf seconded the motion. Motion carried unanimously 9:03:13 AM Resolution 2006-707 Enter into Agreement for Services Contract 2006-97 with TTL Associates, Inc. for County Engineer   Commissioner Genter made the motion and Commissioner Graf seconded the motion. Motion carried unanimously 9:05:35 AM Resolution 2006-708 Approve Request for Pay No. 1 and Change Order No. 1 for Gerken Paving, Inc. Co. Rd. H Project   Commissioner Genter made the motion and Commissioner Graf seconded the motion. Motion carried unanimously 9:07:23 AM Resolution 2006-709 Approve Year 2007 Health Insurance Plan   Will skip and address later. 9:07:52 AM Resolution 2006-710 Approve Purchase Orders and Travel Requests   Commissioner Genter made the motion and Commissioner Graf seconded the motion. Motion carried unanimously 9:09:47 AM Vond Hall and Andy Votava - 2007 Health Insurance Plan Review and Discussion Resolution 2006-709 Approve Year 2007 Health Insurance Plan - Selecting the program structure for the 2007 health care benefits plan   Mr. Votava stated that the insurance committee had been meeting and they now have a plan to present. The committee did request a dual option: a Health Savings Account/High Deductible Plan #1 includes Prescription Drugs, Dental & Vision ($60/$160); #2 includes Prescription Drugs, Dental & Vision ($39/$97). The difference is in the out-of-pocket max and HSA monies. Commissioner Genter would still like to see the quote from CEBCO but both Commissioners agree with the concept of the plans presented. Commissioner Graf made the motion and Commissioner Genter seconded the motion. Motion carried unanimously   9:42:11 AM Steve Brown, Regional Planning Director - Department Update Mr. Brown said that one thing his department has completed is the Metamora Comprehensive Plan - it is in the process of being adopted right not. Issue II - 10 applications have been received. Most of the applications are rated pretty high already. All zoning maps for the townships are online now. They are working at getting all town maps online. County zoning changes that have been approved this year are in effect and working well. The Comprehensive Plan for Delta is coming along and hopes are to have it in place the beginning of next year. An access management plan is being worked on with the City of Wauseon. Draft changes are in the works for the county subdivision plan. Clarification for easements is one area of change. A hearing has been scheduled. 10:00:33 AM Rod Creager, Chief Deputy Engineer - Ditch 2104 (DeGier) First Hearing Resolution 2006-711 order the engineer's office to go ahead with the Engineer's report Commissioner Graf opened the hearing and explained the process. A time for testimony will be had at the close of the hearing. Mr. Creager commented that the provisions of ORC 6131 will be followed in this drainage petition. His preliminary report follows: PRELIMINARY ENGINEER'S REPORT Ditch No. 2104 Upper Branch 3 Dry Creek DeGier Petition October 11, 2006 PROJECT INITIATION This drainage improvement was initiated through a single county drainage petition filed by Mr. Jeff DeGier and others on August 14, 2006. The work petitioned for calls for the installation of a new storm water drainage outlet and appurtenances in Section 22, T-7-N, R-7-E in York Township, Fulton County, Ohio. The proposed improvement is petitioned to begin along the south side of County Road F about 1600 feet west of Township Road 9 at a catch basin just east of Mr. DeGier's drive. From there the improvement is to proceed downstream to the east along the south right-of-way of County Road F, parallel to an existing 6-inch drain tile, to a catch basin located 1000 feet east of Road 9, just west of the Virginia Johnson residence. From that point the improvement is to generally follow the alignment of an existing 8-inch outlet to the southeast across the Johnson lawn and farm to the open ditch, Branch 3 of Dry Creek, located along the north side of the Northwestern Ohio Rails to Trails Association, Inc. right-of-way. Rather than draining into the brushy open ditch, the proposed improvement would continue to the east along the north side of the open ditch, crossing the Minch property, to drain into Branch 3 of Dry Creek at the inlet of the 30-inch culvert through Road 9. A viewing of the project was conducted by the Board of County Commissioners on September 25, 2006 at the site. The last official record on the lower portion of this drain dates back to 1893. The last improvement on the lower section was an open ditch project. The open ditch was closed with a tile at some point in time, along with the middle section of the outlet. The drains were incorporated into the Johnson drainage system. The tile along Road F was installed when the road was originally built, long before residential development took place along Road F. The road tile was drained into the tile system across the Johnson farm along with drainage from the Cunningham farm. PROJECT OBJECTIVES The primary objective of this project is to install a modern storm water drainage system to accommodate drainage runoff from the residential development along the Johnson farm and other farm frontage lots on County Road F and to eliminate or reduce flooding near the lower residential property. Another objective is to install a drainage system that can be maintained in the future to preserve the system's integrity and protect the investment in good drainage. PROBLEMS REPORTED Unlike open ditch projects where it is usually possible to view obvious drainage system defects, the problems associated with this tile system are only apparent following heavy rain events. Mr. DeGier included two sheets of photographs taken shortly after such a flooding rain event. The pictures were passed around at the viewing and are included in the Appendix of this report. The photos show the flooded catch basin at the upper terminus of this improvement. There is also standing water in the roadside swale along the north side of Road F suggesting that the north side basin also floods. Standing water is shown throughout DeGier's yard, in and around his garage and in the road gutter along the south side of Road F to the west from DeGier's driveway. Two potential deficiencies that could cause the flooding problems reported are either an obstructed or partially obstructed drain or a drainage outlet that is overloaded. My preliminary investigation indicates that even though runoff from the watershed has increased nearly twenty percent (20%) due to residential development, the old 6-inch clay tile along the south side of Road F should be large enough to convey the drainage runoff required. If the size is adequate, it must be concluded that the existing road tile is obstructed. The county has power washed the tile several times over the years and our efforts no longer provide lasting relief from slow drainage. When the last road drainage improvements were made in 1989, there was evidence of sewage in the tile. The existing tile is beyond repair and should be replaced. Old roadside tiles were never intended to be storm sewers or sanitary sewers for rural residential development. Landowners in attendance at the viewing offered evidence that the outlet across the Johnson field to the south, away from Road F, is adequate to drain the area once the storm water has reached the basin just west of Mrs. Johnson's home. A preliminary check of the size of that portion of the outlet suggests that it has the capacity to drain the area properly, depending upon how much land is tiled into the outlet downstream from Road F. No one offered evidence at the viewing concerning flooding problems just west of Mrs. Johnson's and no one objected when it was suggested that drainage obstructions to the west be removed in order to direct the excess storm water from DeGier's to the basin near Johnson's. WORK PROPOSED Based upon the comments offered at the viewing, the outlet tile across Johnson does not need to be replaced. Therefore, a scaled back work plan is proposed for this project which includes the installation of 540 feet of 6-inch Type C conduit with premium gasket joints, between the catch basin at DeGier's and the catch basin west of Mrs. Johnsons lot. The pipe will be installed on six inches of granular bedding material with granular backfill to six inches above the top of the pipe or installed in a trench shaped to conform to the bottom of the circular pipe and initially backfilled with granular material. The remainder of the trench will be filled with finely divided soil, free of rocks and debris and mechanically compacted in six inch lifts. An animal guard will be placed in the outlet end of the existing pipe where it enters the open ditch. To add capacity for the larger storm events, a 12-inch pipe will be installed across the yard and drive of the Downing residence. Three catch basins will be included in the work plan. The existing basins will be replaced with two new basins and a new basin will be installed on the new line just east of the Downing property. If the existing outlet crossing Johnson is to remain, cleaning the 300 feet of open ditch between the existing outlet and the Road 9 culvert will be necessary. All disturbed grassed areas will be restored by seeding and mulching including ditch banks and the lawn areas. Rock channel protection will be placed at the outlet as required to prevent erosion at the ditch. A temporary construction easement fifty feet in width is proposed along the line of the improvement. The temporary easement will be centered on the line of the improvement. CONSTRUCTION ESTIMATE The attached preliminary construction estimate is based on information that was obtained through drainage project records, aerial photos, field observations, and highway improvement plans. The estimated cost for the construction of the proposed storm sewer, its appurtenances, property restoration and erosion control is $25,321.24 including engineering and administrative costs. The final detailed construction estimate, based upon a complete engineering survey, will be used to determine the estimated assessments for each parcel. Assessments will be considered at the final hearing on this proposed improvement. Upon completion of the project work plan, actual assessments will be prorated to reflect the final cost of the work completed. PROJECT BENEFITS AND ESTIMATED ASSESSMENTS Rural residential properties will benefit from improved drainage by increasing or maintaining their property values. According to local real estate sources, as a general rule, properties suffering from standing water throughout their entire yards are often judged to be devalued as much as 20% to 30%. Properties with some standing water could be devalued as much as 10% to 20%. Areas that suffer even the stigma of standing water could be devalued by 5% to 10%. Assessments for the proposed improvement will be based on the benefits received from the drainage improvements. The type and quantity of drainage runoff contributed by each parcel will be a consideration. The location of a parcel relative to the location of the work may also be considered. It is expected that the benefits derived from the proposed improvement over 20will be greater $50,000.00 and will exceed the estimated project costs. Assessments for the project are estimated to average $1,400.00 per acre. House lot and the county right-of-way will be assessed at a higher rate than agricultural land. MAINTENANCE The Ohio Revised Code requires that all drainage improvement projects be placed on a permanent maintenance program. The code provides for the right of access to drainage lines to perform maintenance activities. The permanent maintenance access easement for this improvement will be thirty feet in width centered on the line of the storm sewer. Most of the improvement work will be along Road F but in order to protect the outlet for that section, the lower will be included for maintenance purposes. APPARENT FAVORABLE FACTORS 1. Periodic flooding will be eliminated or reduced. 2. Property values will be improved or protected. 3. Erosion control measures at the open ditch will reduce erosion and protect the open channel from deterioration. 4. Having the storm sewer placed on permanent maintenance will insure that the drain can be kept clean and free flowing and will protect the investment in this proposed improvement. APPARENT UNFAVORABLE FACTORS 1. Temporary lawn and landscaping damage can be expected during construction. 2. Temporary production loss can be expected on cropland along the line of the improvement during construction and some reduced yields can be expected for a year or two after construction. 3. Periodic production loss and inconvenience may result from future maintenance activity. PROJECT FEASIBILITY The project proposed in the petition is feasible and can be economically completed through the drainage improvement petition process. After a time for questions, testimony was offered: Commissioner Graf swore in Tom Cunningham, Dennis Wyse, Homer Durbin and Jeff DeGier. Homer Durbin said that he was in favor of a new 6-inch tile with a 12-inch drain pipe - it shoudl be dug out. Jeff DeGier said he would be in favor of a scaled down project based on what Mr. Creager's report. Tom Cunningham said that he felt that the landowner should be responsible for his own drainage. Commissioner Graf added that he feels that a landowner selling lots off should assure that there is ample drainage before selling. Mr. DeGier said that he has video and pictures available for anyone wishing to view. Mr. Durbin said there have been water issues there for a long time and that Mr. DeGier should not have put a basement in. Dennis Wyse asked if he was right in his thinking that hooking into roadside drainage was prohibited. Mr. Creager agreed. Commissioner Graf said that they are seeing more and more of these residential properties involved in drainage petitions. Commissioner Graf closed the hearing at 10:48 Commissioner Genter said with the scaled back proposal they are on the right track. Commissioner Graf agreed. Commissioner Genter made the motion and Commissioner Graf seconded the motion. Motion carried unanimously 10:38:53 AM     10:50:13 AM Meeting Adjourned   10:50:19 AM _____________________________ Jack Graf _____________________________ Dean Genter _____________________________ Paul Barnaby ATTEST: _____________________________ Rhonda J. Borton, Clerk     10:51:07 AM Signed copies of the minutes, or an audio recording of the meeting, in its entirety, are available for review in the Office of the Clerk of the Board, 152 S. Fulton St., Suite 270; Wauseon, OH 43567-3309