Minutes of February 2nd, 2006

Time	Speaker	Note
Description	THURSDAY, FEBRUARY 2, 2006 SESSION
Date	2/2/2006	Location	Commissioners

9:00:15 AM	Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All Present Approve Minutes of January 30, 2006	Commissioner Genter made motion to approve Seconded by Commissioner Graf. Motion carried unanimously
9:02:04 AM	OLD BUSINESS Resolution 2006-98 Approve Payment of Bills	Commissioner Barnaby made motion to approve Seconded by Commissioner Graf. Motion carried unanimously
9:02:27 AM	Ziad Musallam, Fulton County Sanitary Engineer Discuss Elmira/Burlington Sanitary Sewer Project	Commissioner Genter chaired the following discussion. Mr. Musallam presented an outline and started with the service area and sewer layout for the Elmira/Burlington sanitary sewer project. Commissioner Genter questioned if any of the new SR66 improvements would be destroyed in any way. Mr. Musallam said no, those types of involvement are very costly and will be avoided. All houses along Rt. 66 will be serviced with taps. Ohio Gas has been asked to relocate their present line to the east side of the road. Commissioner Genter asked how the 4 houses that set apart to the east of Burlington will be serviced. Mr. Musallam said the line will run to the rear of those lots. Commissioner Genter asked about the manholes in the farmland behind these homes. Mr. Musallam said they will be buried and will not affect farming operations. Commissioner Genter asked about developing lots on any of that land. Mr. Musallam said the location of the manholes will be clearly marked. Placement of manholes was discussed. It was decided that the line should be moved up due to the restrictions of the easements. Mr. Musallam said that he does have drawings that the Commissioners could view if they would like although he does not have the layout finalized at this point. Mr. Musallam said the pump station will not be in the ODOT right-of-way but will be on private property by an easement. The property owner has not been contacted yet. There will be no open cuts and easement along Rt. 66 will be 20 ft. in the case of future widening. Easements were also summarized by Mr. Musallam. There will be 27 easements total in the project. No property owners have been contacted yet. Mr. Musallam indicated that he would wait until the public meeting. Cost estimate: $1,735,729.00 although Mr. Musallam is using $1,900,000 in the case of increased costs such as for pipe and fuel. Funding: $800,000, $300,000, and $500,000 in grant funding has already been lined up. $300,000 in 0% interest loans would also be available if needed. Sewer Rate: $41.50 monthly rate/tap, which would include any debt retirement and is based on 80 taps. The county will be billed quarterly by the Village of Archbold. Billing: rates billed on estimated flow rather than water usage since some properties do not have water. Billing can be done monthly, quarterly, or annually. Mr. Musallam reminded the Board that Archbold will bill the county quarterly and there will also be electrical costs. There will be a time limit for the residents to tie in - Mr. Musallam suggests 6 months would probably be ample. Residents could be billed or it could be added to the taxes. Commissioner Genter asked if Mr. Musallam would like a resolution to give the residents 6 months to hook up after the completion of the project. Mr. Musallam said it would be good to have that in place. RESOLUTION 2006-102 Commissioner Genter made motion to approve Seconded by Commissioner Barnaby. Motion carried 2 to 1 with Commissioner Graf abstaining. Public Information Meeting: Tuesday, March 14, 2006 at 6:00 PM. The meeting will be held at the church in Burlington.
9:46:48 AM
9:59:59 AM	Review Correspondence from Fayette Community Arts Council regarding F. C. Senior Center Nutrition Site Contract	Sandy Griggs and Jill Hale were present for the discussion. Ms. Griggs indicated that Swanton is asking for an increase as well, which would amount to a 4% increase. She said they are not getting the best of service at the sites. Fayette does have some issues that she will be looking at later this morning. The Commissioners said that they would like an amount as to what Fayette is thinking about. Mr. Hall said that they are not suggesting an amount but just are indicating that their costs have increased. Commissioner Genter suggested talking to the Seniors at Fayette to get some direction. $25 per day is what is being paid at this time. Ms. Griggs will get back to the Board.
10:04:23 AM	The Commissioners took a break for some payroll training from the Auditor's office. They will reconvene at the conclusion of the training session.
10:29:21 AM	Reconvene
10:29:30 AM	Review Draft 2005 Annual Report	Mr. Hall presented a draft copy of the 2005 Fulton County Annual Report. Job and Family and Health Department are not included and Mr. Hall anticipates a separate report for those. Several suggestions were made but overall the Board felt the report was elevated to a new level. The final report for 2005 will be available on the county website but the Commissioners also liked mailing to residents. Mr. Hall said that $10,000 was saved by not mailing last year. The Commissioners felt this would be money well spent.
10:41:49 AM	NEW BUSINESS Review Correspondence from Ohio Department of Transportation - "Ohio Department of Transportation Rural Consultation Process" Document
10:42:37 AM	Review Correspondence from Ohio Department of Taxation regarding Order to Initiate Reappraisal for Tax year 2008 to the County Auditor
10:43:39 AM	Review Correspondence from CORSA regarding Staff Promotions
10:44:10 AM	Resolutions: Resolution 2006-99 Transfer Appropriations for Western District Court	Commissioner Genter made motion to approve Seconded by Commissioner Graf. Motion carried unanimously
10:45:13 AM	Resolution 2006-100 Approve Pay Request for Housing Program Income	Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously
10:45:40 AM	Resolution 2006-101 Approve Purchase Orders and Travel Requests	Commissioner Genter made motion to approve Seconded by Commissioner Graf. Motion carried unanimously
10:46:48 AM	Meeting Adjourned
10:46:56 AM	___________________________ Jack Graf ___________________________ Dean Genter ___________________________ Paul Barnaby ATTEST: ____________________________ Rhonda J. Borton, Clerk
10:47:56 AM	Signed Copies of the minutes, or an audio recording of the meeting, in its entirety, are available for review in the Office of the Clerk of the Board, 152 S. Fulton St., Suite 270; Wauseon, Ohio 43567-3309