Description THURSDAY, APRIL 6, 2006 SESSION Date 4/6/2006 Location Commissioners   Time Speaker Note 9:00:17 AM Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - Commissioner Graf is absent today Approve Minutes of April 3, 2006   Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously 9:06:02 AM OLD BUSINESS Resolution 2006-227 Approve Payment of Bills   Commissioner Genter made motion to approve Seconded by Commissioner Barnaby. Motion carried unanimously 9:06:32 AM Review Auditor/Treasurer Tieout March 2006     9:06:47 AM Review 1st Quarter Revenue Report     9:08:13 AM Review YTD Fund Summary Report   9:09:00 AM NEW BUSINESS Resolutions: Resolution 2006-228 Approve Then and Now Purchase Orders and Payments   Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously 9:09:49 AM Resolution 2006-229 Approve Purchase Orders and Travel Requests   Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously 9:13:12 AM Recess until 10:00 SSI Software Review   10:01:29 AM SSI Software Review Commissioner Genter welcomed everyone here for the update on the Financial Software and turned the meeting over to Auditor Nancy Yackee. Ms. Yackee introduced SSI personnel and at that point, they began the review of the program being used by Fulton County. The software was implemented for the county in the summer of 2004 and began being used in the fall. New features that have been added were covered. Purchase Order requisitions were reviewed. Changes to that application have been implemented. New reports to streamline information have been added. Improvements to the vouchering system have also been made. A new authorization feature or method will be implemented soon. Discussion followed this brief review. Sandy Barber commented she hopes that in the 1:00 session the system being more user-friendly will be touched on. The system freezing up is a concern for her but she added that she is not on the system because she does not find it user friendly. Steve Brown commented that his offfice does not find the system user friendly either. Commissioner Genter asked what the timeline is for all updates and improvements to be implemented. The answer was that May is that target but upgrades are made in the spring and the fall so there will probably never be a "target date" for implementations. Sandy Barber said that she found it very time-consuming because her department is small and she wouldn't be using it all that frequently. She would have to get all her instruction sheets back out and she found it to be cumbersome. Steve added that he has found the reports to be better. Sandy agreed that they are easier to read and better overall. Commissioner Genter expressed appreciation over the changes in the authorization process - the Commissioners wanted more detail of what the po's and requisitions were. He added that he is not in favor of blanket purchase orders. He stated that the key is to make the system user friendly for all departments and said that this is an added responsibility for them. Full implementation soon is of the utmost importance was stressed by Commissioner Genter. Commissioner Genter thanked everyone for coming and their input. 10:30:15 AM Meeting Adjourned   10:30:20 AM __________________________ Jack Graf __________________________ Dean Genter __________________________ Paul Barnaby ATTEST: __________________________ Rhonda J. Borton, Clerk     10:31:16 AM Signed Copies of the minutes, or an audio recording of the meeting, in its entirety, are available for review in the Office of the Clerk of the Board, 152 S. Fulton St., Suite 270; Wauseon, Ohio 43567-3309