| Description | THURSDAY, OCTOBER 27, 2005 SESSION | ||
|---|---|---|---|
| Date | 10/27/2005 | Location | Commissioners |
| Time | Speaker | Note | |
| 9:00:08 AM | Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - Commissioner Graf absent Approve Minutes of October 24, 2005 |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:01:21 AM | OLD BUSINESS Resolution 2005-687 Approve Payment of Bills |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:01:52 AM | NEW BUSINESS Resolutions: Resolution 2005-688 Increase Appropriations for Fulton County Senior Center |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:02:24 AM | Resolution 2005-689 Increase and Transfer Appropriations for Ottokee Waterline Fund 5203 |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:03:02 AM | Resolution 2005-690 Accepting and Approving Permanent Easement for Iozzo Lane Waterline |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:04:40 AM | Resolution 2005-691 Enter into Operator's Agreement Contract 2005-121 with Ames Aviation Ltd. |
Commissioner Genter made motion to approve Seconded by Commissioner Barnaby. Motion carried unanimously | |
| 9:06:59 AM | Resolution 2005-692 Approve Purchase Orders and Travel Requests |
Commissioner Genter made motion to approve Seconded by Commissioner Barnaby. Motion carried unanimously | |
| 9:10:36 AM | Recess until 9:15 appointment | ||
| 9:15:00 AM | Software Solutions, Inc (SSI) - Update on Auditor's Financial Software |
Nancy Yackee, Fulton County Auditor, opened the discussion this morning and made introductions of all present. SSI personnel gave a brief overview of the software being used by Fulton County. Commissioner Genter said that he would like to let SSI know the problems they have been experiencing with the system. He indicated that they were not the biggest users but wanted them to see the kind of experiences the Commissioners are having. Long delays in bringing up the proper authorization parts of the system have been an ongoing problem. Commissioner Genter also questioned if more detail on the purchase orders had been added to the screen as had been requested earlier. Doug Nafziger pointed out a way to get more information but there is still not enough detail. Carla Rice thought perhaps adding another detail line might be helpful. The comment area was also reviewed. Commissioner Barnaby asked when payroll would be completed within the county. Doug stated they are working on that and perhaps mid-November the updates will be available and then the process will move on. Commissioner Barnaby also questioned the Then and Now certificates being used. Doug said this is not a problem created by the SSI system but rather a finding of the State Examiners. Vond Hall questioned the level 1 log in - is there a way to go to all departments without logging in for each one. This will not be difficult to accomplish and SSI will do that. Commissioner Genter asked the question if enough training has been done. Data entry is adding more work for departments and correct account balances are questioned. Doing it the old way is more comfortable and some are still using that to double check balances. Barb Badenhop agreed and said that because some are keeping their own records, errors have been discovered. Carla said this is something they have been working on and seems to be happening less frequently. Commissioner Genter asked how these issues would be resolved so the system could be in full use. A practice mode had been talked about - why wasn't this implemented? A number of things had come out in the pilot portion of the program but it is complicated but not more than anticipated. Doug said with more experience there is more and more confidence in the system and less issues. Commissioner Genter added he thinks this is good that SSI came in today because there has been a lot of frustration on the part of elected officials as well as employees. Hopefully questions will be answered and issues will be resolved. Vond said that the system has simplified the budget process for him. He added that Doug is working with him in getting information to him that he needs to get the job done quicker. Participation in the budget process would help some understand and make it easier to accept the system. A template to just change numbers is one area that Vond would find more beneficial. List views will be implemented to make descriptions available to assist the approval process. There is not enough information now to tell them what exactly the purchase order is for. Frank Onweller expressed frustration with money being taken out of his budget to pay for a system that they are basically using just a fraction of. Explanation was that this is a huge change and involves a lot of departments that need to be brought up to speed before moving on to other things the system can provide. Frank wondered why his department has to be slowed down while others are brought up to speed. Deidre said they are still working things out to accomodate what he wants to accomplish. Commissioner Genter and Commissioner Barnaby thanked the SSI personnel for coming in today. | |
| 10:22:43 AM | Meeting Adjourned. | ||
| 10:22:51 AM | _________________________ Jack Graf _________________________ Dean Genter _________________________ Paul Barnaby ATTEST:__________________________ Rhonda J. Borton, Clerk |
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| 10:23:44 AM | Signed Copies of the minutes, or an audio recording of the meeting, in its entirety, are available for review in the Office of the Clerk of the Board, 152 S. Fulton St., Suite 270; Wauseon, Ohio 43567-3309 | ||
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