| Description | THURSDAY, OCTOBER 20, 2005 SESSION | ||
|---|---|---|---|
| Date | 10/20/2005 | Location | Commissioners |
| Time | Speaker | Note | |
| 9:00:06 AM | Call Meeting to Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All Present Approve Minutes of October 17, 2005 |
Commissioner Barnaby made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 9:02:03 AM | OLD BUSINESS Resolution 2005-666 Approve Payment of Bills |
Commissioner Genter made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 9:02:50 AM | Shawn Ferguson, Fulton County Economic Development Director -Department Update |
Mr. Ferguson gave a brief review of completed projects in 2005 as well as active projects. He noted that B & B Molding of Napoleon has purchased R & R Plastics in Swanton and the RLF Fund has been completely taken care of. | |
| 9:22:01 AM | Review Correspondence from Ohio Dept. of Public Safety regarding the 2006 Pre-Disaster Mitigation Competitive Grant Update |
||
| 9:24:09 AM | Discuss Resolution for State Issues 2, 3, 4, and 5 appearing on November 8, 2005 Ballot |
||
| 9:26:39 AM | Review Public Notice from OEPA regarding NPDES Permit Modification to Discharge to State Waters on behalf of the Village of Archbold |
||
| 9:28:44 AM | NEW BUSINESS Bob Hartman, Fulton County EMS Director - Discuss EMS/ALS/BLS Billing |
Mr. Hartman presented billing policies for the Commissioners to review and hopefully put in place. Software has been purchased to allow EMS personnel to do the run reports electronically. Equipment would be on the 4 ALS squads to input the information. Once the bugs are worked out the equipment would be put on the other 3 units in the county. Mr. Hall explained that it makes sense to only do the 4 ALS units at this time because of the fiber location in the county. A resolution will be prepared for the approval of the policies. | |
| 9:41:51 AM | Resolutions: Resolution 2005-667 Approve Request and Release Permissive Motor Vehicle Tax Funds to Village of Archbold |
Commissioner Barnaby made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 9:42:39 AM | Resolution 2005-668 Award Bid for Contractual Services for Fulton County Transfer Station |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:45:10 AM | Resolution 2005-669 Award Bid for Ferrous/Non-Ferrous Services for Fulton County Transfer Station |
Commissioner Barnaby made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 9:45:43 AM | Bev Schlosser, Fulton County Treasurer - Quarterly Investment Report |
Ms. Schlosser reviewed 2005 year to date interest earnings with a total YTD of $478,606.76. She also presented 3rd quarter investments as well as the September investments. | |
| 9:59:27 AM | Rod Creager, Chief Deputy Engineer - Continued Engineer's Report Ditch 2100 (Chambers) Resolution 2005-679 |
Brinda Miller and Jan Burkhard were also present for the Engineer's Report. Mr. Creager presented the Ditch 2100 report as follows: ENGINEER'S REPORT Ditch No. 2100 Branch 6 Blue Creek October 20, 2005 PROJECT INITIATION This drainage improvement was initiated through a single county drainage petition filed by Mr. Daniel Chambers and others on August 23, 2004. The work petitioned for includes removing the nuisance brush and sediment from the Branch 6 of Blue Creek channel that obstructs drain tile flow. The petition commences on the Chambers-Budy property line approximately nine hundred ninety (990) feet east and one thousand nine hundred thirty (1930) feet north of the southwest corner of Section 11, T R-8-E in Swancreek Township and continues in a northwesterly then northeasterly direction to Blue Creek Main and there to terminate. The petition also asks that erosion control measures including seeding disturbed ditch banks and berms be included in the work plan. The commissioners conducted a viewing of this improvement on October 14, 2004. Branch 6 of Blue Creek was last cleaned through a formal county petition in 1905. Since 1905 the ditch has been maintained privately. In 1905 eight (8) parcels were assessed. Today there are twenty-nine (29) parcels in the watershed. PROJECT OBJECTIVES The ditch improvement proposed in the petition will benefit approximately 121 acres of agricultural and rural residential property in the southeast corner of Swancreek Township. The objective of the petition is to provide a well-maintained open channel for improved agricultural and residential drainage. PROBLEMS OBSERVED Problems observed at the viewing were typical of open ditches in sandy soils that have not been consistently maintained. Sediment has filled the ditch bottom to the point that tile outlets draining into the channel are at or under the level of accumulated sediment. The inlet and outlet of the 510-foot enclosed middle reach of the drain is completely covered by sediment. Sediment 8-inches in depth has filled the 15-inch glazed tile used through the enclosed reach. Water stands in the open ditch. Brush lines nearly all of the open ditch banks throughout the length of the proposed improvement. There was some evidence of erosion at the outlets of drain tiles pipe and culverts. The enclosed reach of the drain does not have any openings on line through which to properly monitor or maintain the tile line. WORK PROPOSED Approximately one and one half to two feet of sediment will be removed from the channel and spread in adjacent fields. Sediment removed along lawns will be hauled to adjacent fields and spread there. Disturbed banks and berms will be seeded. Seeding disturbed filter strips and pasture areas will be included in the work plan. The last petition record shows that the ditch was constructed with -0.18% grade to Road 3 then grade to Blue Creek. In 1905 the ditch was reconstructed with a one and one-half (1 ½) foot bottom and one and one half to one (1 ½:1) side slopes. It appears that the channel has been widened over the years since 1905 and existing cross sections compared favorably to our current minimum cross section standards of three (3) foot bottom width and side slopes recommended by soil type. Through fine sands, a one to one (1:1) side slope is acceptable. The new ditch bottom gradient in the upper reach will be -0.12% and the last clean out grade of -0.30% will be maintained in the lower reach to within 300 feet of Blue Creek main where the grade will change to -0.65%. Nuisance brush will be removed from both channel banks. All brush cut will be piled for disposal by the adjacent landowner except in lawns where the brush will be disposed of by the contractor and the cost will be assessed as a special to the home owner. Rock channel protection will be placed where active channel erosion is occurring and where cleaning operations are expected to improve flow to the point that erosion may take place. One-half of the 65 tons of rock proposed will be used at Blue Creek. The other half will be used around culverts. CONSTRUCTION ESTIMATE The attached construction estimates are based on information that was obtained through drainage project records, aerial photos, field observations and our engineering survey. Estimated costs for the open ditch reconstruction ands tile rehabilitation would total $39,618.76 including administrative costs. The final detailed construction estimate was used to determine the estimated assessments for each parcel. Upon completion of the project work plan, final assessments will be prorated to reflect the actual final cost of the work completed. PROJECT BENEFITS AND ESTIMATED ASSESSMENTS Benefits resulting from the proposed open ditch improvements will be due to the removal of sediment that threatens to block the drainage tiles that enable fields, roads and septic systems to drain. Owners of developed residential property will also benefit from the downstream control of their storm water runoff through the open ditch. Their participation will fulfill their obligation to control runoff from their property. Rural residential properties will benefit from improved drainage by increasing or maintaining their property values. According to local real estate sources, as a general rule, properties suffering from standing water throughout their entire yards are often judged to be devalued as much as 20% to 30%. Properties with some standing water could be devalued as much as 10% to 20%. Areas that suffer even the stigma of standing water could be devalued by 5% to 10%. Assessments for the proposed improvement are based on the benefits received from the drainage improvements. The type and quantity of drainage runoff contributed by each owner will be a consideration. The location of a parcel relative to the location of the work was also considered. Special assessments for brush removal, and culvert adjustments were proposed to be levied against the individual parcels receiving the direct benefit. The cost of reseeding existing filter strips and pasture areas was not specially assessed to the adjacent owners. In addition, as mentioned in the work plan, brush removed from the channel will be left piled in adjacent fields for later disposal by the landowner at the landowner's expense. It is expected that the benefits derived from the proposed improvement over 20 will total $47,489.40 and will exceed the estimated project costs. Assessments for the project will range from $65.00 to $360.00 per acre. Parcels receiving special assessments for brush removal, rock or culverts were assessed more. Owners can eliminate special assessments by performing the specially assessed work items themselves. MAINTENANCE The Ohio Revised Code requires that all ditch improvement projects are to be placed on a permanent maintenance program. The code provides for the right of access to open ditches to perform maintenance activities. The maintenance access easement for this improvement will be twenty-five feet along both banks measured from the top of the banks. APPARENT FAVORABLE FACTORS 1. Drainage capacity of the open ditch will be restored. 2. Obstructed drains can be properly cleaned and maintained. 3. Property values will be improved or protected. 4. Erosion control measures along the open ditch will reduce erosion and protect the open channel from further deterioration. 5. Having the open ditch placed on permanent maintenance will insure that the channel can be kept clean and free flowing and will protect the investment in this proposed improvement. APPARENT UNFAVORABLE FACTORS 1. Temporary production loss can be expected on cropland adjacent to the project during construction and some reduced yields can be expected for a year or two after construction. 2. Periodic production loss and inconvenience may result from future maintenance activity. 3. Lawn areas adjacent to the work area will be disrupted. PROJECT FEASIBILITY The project proposed in the petition is feasible and can be economically completed through the drainage improvement petition process. The Commissioners suggested it makes more sense to them that the specials be divided between Chambers and Budde. Mr. Creager proposed spreading the cost out and Commissioner Graf questioned using work release inmates to help with clearing the brush out to help cut costs. Mr. Creager said that it might work. Since it is a petitioned project the Commissioners can determine how it be done. Closing the ditch as opposed to leaving it open will be discussed at the hearing. Rod will work on a different method of assessment...half the costs Chamber and Budde and the rest the reach method. The Engineer's report will be continued on November 17 at 10:00 a.m.. Commissioner Graf made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 10:49:12 AM | Resolution 2005-670 Approve Contract Labor at Transfer Station |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 10:50:47 AM | Resolution 2005-671 Transfer Funds for Economic Development |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 10:51:16 AM | Resolution 2005-672 Enter into Purchase Contract 2005-119 with NWOESC for JFS - Parenting Wisely Program |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 10:53:03 AM | Resolution 2005-673 Accept Resignation of Board Member and Make Appointments to Senior Center Advisory Board |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 10:53:55 AM | Resolution 2005-674 Approve Amendments to Transportation Vendor Agreements for JFS |
Commissioner Graf made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 10:55:37 AM | Resolution 2005-675 Enter into Contract 2005-120 with Underground Pipe & Valve Wauseon Water System Improvement Project (FY2004 Formula) |
Commissioner Graf made motion to approve Seconded by Commissioner Barnaby. Motion carried unanimously | |
| 10:56:26 AM | Resolution 2005-676 Transfer Appropriations for REA |
Commissioner Graf made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 10:57:48 AM | Resolution 2005-677 Approve Then and Now Purchase Orders and Payments |
Commissioner Genter made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 10:58:19 AM | Resolution 2005-678 Approve Purchase Orders and Travel Requests |
Commissioner Genter made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 11:07:48 AM | Joint Ditch Meeting with Henry County Resolution 2005-680 Approve Proposed 2005 Collections for Joint County Ditches with Henry County |
PRESENT: Commissioner Graf, Commissioner Genter, Commissioner Barnaby, Commissioner Bennett, Commissioner Baden, Jan Burkhard, Brinda Miller, and Rod Creager Rod Creager opened the meeting and gave explanation of the proposed ditch maintenance collections for the 2005 duplicate for collection in 2006. Commissioner Barnaby made motion to approve Seconded by Commissioner Bennett. Motion carried unanimously | |
| 11:17:18 AM | Meeting Adjourned | ||
Produced by FTR Log Notes™
www.ftrgold.com