| Description | THURSDAY, APRIL 21, 2005 SESSION | ||
|---|---|---|---|
| Date | 4/21/2005 | Location | Commissioners |
| Time | Speaker | Note | |
| 9:00:05 AM | Call Meeting To Order Pledge of Allegiance Opening Prayer Roll Call Attendance - All Present Approve Minutes of April 18, 2005 |
Commissioner Barnaby made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 9:01:47 AM | REALLY OLD BUSINESS Resolution 2005-210 Enter into Contract 2005-58 for County Road 19 Pay-Cash-to-Tap Waterline Agreement |
Commissioner Graf made motion to approve Seconded by Commissioner Genter. Mr. Musallam was present for the discussion. Commissioner Genter asked if there were ever any timelines for these types of projects. He indicated one over by Pettisville that the water pipe has been laying there for quite awhile. Mr. Musallam said that the system cannot be approved for use until it's finished. Motion carried unanimously. | |
| 9:04:45 AM | OLD BUSINESS Resolution 2005-226 Approve Payment of Bills |
Commissioner Genter made motion to approve Seconded by Commissioner Graf. Motion carried unanimously | |
| 9:05:18 AM | Review Civilian Labor Force Estimates March 2005 |
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| 9:05:33 AM | Review Letter of Support for Education Specialist provided by Fulton Soil & Water |
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| 9:06:28 AM | Jan Burkhard - Discuss Airport Issues |
A notice has just been received for a grant allocation of $63,000 for taxiway rehab. Mr. Burkhard said that it does not really establish what our long term goals would be. He also added that it would require a match from the county as well as paying for the engineering costs. He estimated that at being approximately $16,000. Mr. Hall asked if we opted not to take this allocation, could we then apply again or be eligible again for next year's funding. Mr. Burkhard said he believes that we would but not the following year if we were to opt out again. Mr. Hall also brought up the option of deeding land over to the airport authority. He also stressed that the focus should be on finishing the land deals before proceeding further with other projects. The general consensus was to pass and finish up the land deals. Mr. Burkhard also brought up boundary issues that need to be resolved out by the runway. | |
| 9:20:55 AM | NEW BUSINESS Review Request to Abandon Former Railroad Right-of-Way in Oakshade |
Steve Brown was present for the discussion and to explain the request. He reported that the party making the request is aware that he will have to follow a petition process but is just seeking an opinion at this point. Frank Onweller was also present and added that the county is not maintaining this property at the present time. He stressed that it is not a public drive. Commissioner Graf asked Mr. Onweller to look into the issue to bring further clarification. He said that it looks like it may be feasible to vacate Railroad St. but not the railroad right-of-way. | |
| 9:27:03 AM | Resolutions: Resolution 2005-227 Increase County Pooled Shared Costs |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:27:44 AM | Resolution 2005-228 Approve Purchase Orders and Travel Requests |
Commissioner Barnaby made motion to approve Seconded by Commissioner Genter. Motion carried unanimously | |
| 9:28:23 AM | Cindy Harris, Records Director -Department Update | Ms. Harris presented a written update for the Commissioners as follows: May - setting up "Just the Basics" video presentation to all Department Heads and staff that work on records retention & disposal. Commissioners Journals - scanning/microfilming - working well - seem to have the resolution where it needs to be on the film. Peg is currently working on finishing the index to marriages before we continue on with filming probate stuff. The marriage index is very useful to geneologists that come in. 1800's are done in book index form. 1900's are done M-Z. Peg is finishing up A-L of the 1900's. This keeps us from getting out the books so much, because some of them are just very fragile. We then make copies from the film. BGSU - CAC filmed more marriage records for free for us. They had grant monies that took us up to the 1950's in the marriage volumes. Ann Jenks came and picked up those marriage records and filmed them for us. I would like to get the rest filmed, but we cannot do the 12 volumes here because they are the big books. Our camera is a 16mm and we need to flim the large volumes on the 35mm camera, which we do not have. BGSU/CAC could do this for us for a price. We will then start back up with the films that were done by the Archive company. Some of the films have been checked and we will make the filming corrections. The corrections and re-takes have been done on the wills that were filmed, so those are all done. We will be going next to the probate estates/clerk of courts cases that have already been filmed. Will original films will be sent to BGSU/CAC for storage and we will keep the duplicate film here. Most departments are doing a fair job on disposing records on a yearly basis. some are a little behind. I send a memo out each February to remind all departments to dispose of necessary records according to their Retention Schedule. CCW/CE need to have their back-up tapes converted to microfilm. Vond knows about this. Paginate records as we here and there. We are more concerned right now to get caught up with the stuff that is behind than continue filming and getting more behind. A.J. just left us in a mess. The Commissioners journals are all up to date except the current journals. | |
| 9:37:17 AM | Vond Hall, County Administrator -Discuss Geographic Information Services |
Mr. Hall reported that in looking at the GIS project and where it is at he has realized that Roger Freytag is set for retirement in about 2 years. Mr. Freytag stated that he has a concern over the funding and realizes that funding is a major issue. His question to the county is how much of a priority GIS is. Mr. Hall said that currently the GIS is funded out of REA and that down the road there are funding needs in the REA. Commissioner Genter asked what departments are really using the department. Mr. Hall said that Economic Development probably utilizes it the most. Commissioner Graf asked about EMS/EMA. Mr. Freytag said that it is used every day in dispatching. The Health Department is using it more every day as well. Mr. Freytag commented the problem is the funding pool needs to grow in order to do what needs to be done. Commissioner Graf said that if we do not keep marching forward we will be forced to in the future anyway. Mr. Freytag said that having it available on the county website has helped immensely. Mr. Hall said that what he would like to do is hire an additional person to assist Mr. Freytag so that training can start. His thought is also that it will come down to hardware. He also thinks that CIC will be an additional player along with the information tech guys. Mr. Hall said he would like to come up with a cost for adding an employee and that putting the GIS department under the Commissioners Department. Commissioner Graf asked Frank Onweller his opinion. Mr. Onweller said that by adding another person, it is just a matter of going out to the other agencies that are using GIS and should be assisting in the cost. He said that the cost currently has been divided among 3 departments - Engineer, Auditor and Commissioners. Mr. Hall added that space is a consideration as well and how the department will grow in the future. Nancy Yackee said she would like to keep Mr. Freytag under her supervision. She has invested a large of amount of money and her opinion is that it would be to everyone's advantage if he would remain under the Auditor's department. Commissioner Genter stressed that there will be a lot of players involved and a plan could come forward that would benefit all users. He asked Mr. Hall if he would anticipate a committee where everyone could present their ideas. Mr. Hall said he thought that would be a great idea and that he would be glad to spearhead the process. Commissioner Genter asked what kind of timeline we were looking at - 6 months? Mr. Hall said 30 days. | |
| 9:58:14 AM | Recess to reconvene in Lyons. | ||
| 3:08:53 PM | Reconvene in Lyons | Commissioner Graf reconvened the meeting in Lyons at 11:00 a.m. Mayor Vrooman, Councilwoman Joan Klier and village clerk, Vicki Neumeyer-Smith were present for the meeting. Janet Romaker, Toledo Blade consultant arrived 5 minutes into the meeting. Commissioner Graf asked for updates in the Village. Vicki reported things are going well even though the project seems like it's taken forever. She indicated once paving is done restoration will take place. Mayor Vrooman stated there are water issues on the west end of town. A developer is looking to build homes on property but there is not enough water pressure to supply sufficient water. He would like the village to install a larger line. The mayor said that fire safety is also a big issue because of the poor water pressure. Issue II monies have been applied for. Vicki reported the sewer capacity is good - Ziad feels the system could handle 75 more homes but water is the main problem. Commissioner Graf asked how much they had in their water fund and Vicki responded there is not much money in the fund - very limited. Increasing the water rates is not advisable since the sewer charge was just implemented. She added that it has been 6 to 7 years since the water rate has been adjusted. There is still discussion down the road bringing water in from another source since putting in larger line to Wauseon would be too costly. Mayor Vrooman also said there is an issue over the Lyons school. The building has been condemned according to the fire chief yet it would be costly to demolish. People just don't want an eyesore. Vicki concluded by saying they have applied for funding for North Adrian St. Commissioner Graf said that there are no real projects going on in the county other than the Engineer's road projects. We are still waiting to hear on the Elmira/Burlington sewer and the Camp Palmer Sanitary Sewer project is finally done. That being all the business at hand to discuss, Commissioner Graf adjourned the meeting at 11:35. | |
| 3:26:14 PM | ___________________________ Jack Graf ___________________________ Dean Genter ___________________________ Paul Barnaby ATTEST: |
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| 3:26:59 PM | Signed Copies of the minutes, or an audio recording of the meeting, in its entirety, are available for review in the Office of the Clerk of the Board, 152 S. Fulton St., Suite 270; Wauseon, Ohio 43567-3309 | ||
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